Part-Time Executive Assistant

18th Street Arts Center

Santa Monica, CA

Part-time Position: Executive Assistant

18th Street Arts Center is looking for a part-time Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

The Executive Assistant’s responsibilities include managing calendars, files, and company database, making meeting arrangements, and preparing for VIP events. To be successful in this role, you will be well-organized, have great time management skills, and be able to act without guidance.

Ultimately, you contribute to the efficiency of 18th Street Arts Center by providing personalized and timely support to our executive team.  

Responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners
  • Manage information flow in a timely and accurate manner
  • Manage executives’ calendars and set up meetings
  • Maintain company database  
  • Make travel and accommodation arrangements
  • Recognize individual donations and prepare weekly, monthly or quarterly reports
  • Format information for internal and external communication – memos, emails, presentations, reports
  • Take minutes during meetings
  • Screen and direct phone calls and distribute correspondence
  • Maintain the office filing system

Requirements

  • BA or equivalent
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Experience working in contemporary art settings
  • Understanding of Nonprofit business model
  • Excellent MS Office knowledge and Google Business suite
  • Outstanding organizational and time management skills
  • Outstanding experience with database applications (eg. Salesforce or Nationbuilder)
  • Excellent verbal and written communications skills
  • Discretion and confidentiality

Hourly Requirements and Pay Range
20 hours per week; approx $19 per hour
Full benefits included

To Apply: Please submit a cover letter, current resume, and three professional references to our online application portal here: https://app.smartsheet.com/b/form/a111fd5d1e284902bfe0831777de5954

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