Program and Student Services Coordinator

The Colburn School

Los Angeles, CA

Located in the heart of downtown Los Angeles, The Colburn School is an internationally recognized leader in performing arts education and is part of the fabric of the Los Angeles cultural community.  With a world-renowned faculty, Colburn trains local and international students in four different units: the Colburn Conservatory of Music, the Colburn Community School of Performing Arts, the Colburn Music Academy and the Colburn Dance Academy. The Community Engagement office serves all four units with various programmatic initiatives.

The Colburn School's mission is to provide the highest quality performing arts education at all levels of development in an optimal learning environment. 

The Program and Student Services Coordinator supports the visibility of Colburn Community School of Performing Arts (CSPA) programs and supports the administrative functions of the registration office. The Program and Student Services Coordinator will provide direct programmatic support by creating new liaisons and partnerships with arts partners, schools, daycares, and other entities as deemed appropriate; assist with the content, distribution, and posting of marketing collateral; and other programmatic and administrative assistance as needed.


Duties and Responsibilities:

  • Establish a marketing and communications plan for CSPA’s course offerings. The plan will encompass early childhood classes, individual lessons for all ages, theoretical studies, jazz programs, band and orchestral programs, and programming for adults. 

  • Coordinate the creation and dissemination of CSPA marketing collateral (print, online and social media) in collaboration with Colburn’s marketing department integral to specific areas of programming.

  • Research, compile, and maintain distribution lists for posting of CSPA’s course offerings pertinent to specific constituencies. 

  • Plan and assist with public engagement events such as CSPA’s Welcome Weekend, Grand Avenue Arts All Access, LACMA Sundays, and the annual Collaboration Concert, along with other events as deemed appropriate.

  • Support the administrative functions of CSPA’s large ensembles as needed. Responsibilities include, but are not limited to, coordinating auditions, performance and rehearsal logistics, confirming registrations and taking attendance, providing accurate information for concert programs, collaborating with other Community School departments on special projects, being present for rehearsals when required. Saturday hours are required.

  • Maintains up to date knowledge of all CSPA policies, procedures and practices as well as recital and performance schedules and related logistical details and conveys this information, as appropriate, to students, parents and other constituencies.  Promptly responds to inquiries from parents, students and faculty members regarding these matters, providing complete and accurate information.

  • Coordinate the new student inquiry process including correspondence with department chairs and management of the database to ensure placement of all students in program offerings. Assists with the CSPA registration process including registering students, scheduling auditions/juries, processing inquiries, and other administrative duties as requested or assigned.
  • Performs other related duties as requested or assigned.


Qualifications and Experience:

Relevant work experience with music schools, or other arts administration preferred. Strong knowledge of general office duties.  Excellent analytical and organizational skills.  Excellent interpersonal skills with proven commitment to quality customer service.  Ability to deal with a wide variety of individuals in person, via telephone and in writing.  Ability to plan, organize and handle multiple tasks, despite numerous interruptions.  Capable of working well independently and in teams.  High level of diplomacy, tact and discretion.  Ability to maintain a flexible attitude and approach towards work assignments. 

Ability to follow policies and procedures.  Excellent written and oral communications skills.  Strong PC skills (word processing, spreadsheets, databases). 

College degree in music, or equivalent.  Background in music and performing arts which may be obtained either as a student or through work experience.

Must be available to work on Saturdays.

Excellent salary and great benefits including medical, dental, life, LTD, 403(b) retirement plan and more!

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