Phillips Auctioneers
Los Angeles, CA
PRIMARY FUNCTION
The Regional Coordinator will report to the Regional Director, Senior Vice President in Los Angeles, and will
also be accountable to the Los Angeles Specialists to organize all aspects of the office’s day-to-day activities.
The role will be responsible for working with vendors, supporting local events and providing administrative,
financial or logistical support to the Los Angeles staff as required.
DUTIES AND RESPONSIBILITIES
Manage phone calls and correspondence such as courier, mail collection and distribution
Schedule client meetings, appointments and events for the Regional Director, the LA Specialists and
visiting Specialists when applicable
Maintain calendar, prepare correspondence, make travel arrangements and process expense reports for
the Regional Director and LA Specialists
Coordinate client transactions with the relevant Phillips departments worldwide, including:
o Client contract preparation
o Provide lists of property for estimation
o Coordinate the shipping of auction and private sale property with the sale
administrators/shipping team/warehouse, liaising as necessary with the sale administrators and
client accounting to ensure accurate post-sale and settlement processes
o Manage payment of invoices
Assist clients with the bidding, payment and shipment process for purchases at Phillips auctions
worldwide
Coordinate client strategy reviews for the LA team with Client Strategy and Key Senior Colleagues; in
collaboration with the Regional Director and Specialists
o Research client leads
o Add info to CDS and mine client data; coordinating calendars, general office administration,
organizing shipping, and event management.
Monitor office cleaning/decoration, security, storage; and liaise with the IT team for any assistance.
Arrange purchase of standard office equipment, such as: printing material related, stationery, etc.;
negotiating price, quality, and delivery efficiently
Submit timely reports and prepare presentations/proposals as assigned
Work closely with other departments in the organization and external organizations and individuals
Work at auctions and special events as required
PROFESSIONAL SKILLS AND EXPERIENCE
Strong proficiency in Microsoft Office Software (Excel, Outlook, Word and PowerPoint), required
A minimum of 2-3 year’s work experience in a similar role, preferred
Familiarity with database management
EDUCATION AND TRAINING
Art History background desirable
Bachelor’s degree, required
PERSONAL ATTRIBUTES
Ability to communicate in a professional manner with a wide variety of people including written and
verbal communication
Excellent time management skills with the ability to work under pressure and prioritize to meet strict
deadlines
Ability to work individually on own initiative and as part of a team
Ability to deal effectively and efficiently with multiple tasks
Proactive with Excellent organization skills
Meticulous attention to detail
Ability to work professionally and collaboratively with all other areas within the business
Ability to handle confidential information discreetly and responsibly
Ability to learn Phillips’ internal programs, systems and software
WORKING CONDITIONS
The duties will be performed in an office environment
The candidate must be flexible with regard to work schedules and weekend hours and be willing to work
at all events
The position may require travel for specific tasks and projects