HR & Operations Coordinator

Reports To: HR & Operations Director

Location: P.S. ARTS Office; Los Angeles, CA

Schedule: Office Hours 9AM – 5PM, must be able to work some nights & weekends

Designation: Full-time; Non-exempt

Pay Rate: $30 per hour

Start Date: September 2025

OVERVIEW

The HR & Operations Coordinator (“Coordinator”) provides admin and logistical support to the HR and Finance departments, as well as full coordination of P.S. ARTS’ daily office operations and IT. The Coordinator works under the guidance of the HR and Operations Director to implement office and HR-related policies and procedures, provide employee support, and contribute to department goals.

A successful Coordinator is organized, has a great attention to detail, and is proactive and collaborative in a people-focused environment. They will be familiar with maintaining day-to-day office operations, including office-based technology and have a basic foundational knowledge of human resources. And as one of the primary points of contact for P.S. ARTS, the Coordinator is expected to be responsive and efficient in a teleworking environment.

The Coordinator’s primary responsibilities include the following:
– Reception – oversee mail, screen & relay incoming calls and correspondence, etc.
– Secretarial – calendaring, meeting minutes, supply orders, coordinating travel, etc.
– Coordinate logistics for staff events*
– Coordinate and manage in-office and off-site P.S. ARTS storage
– Implement and enforce office protocols
– Oversee office equipment and tech + provide or facilitate tech support
– Maintain office supply inventory
– Support cyber security initiatives*
– Prepare invoices, payments, reimbursements, and expense requests*
– Credit card reconciliations*
– Track incoming revenue and prepare biweekly income logs*
– Support maintenance of QuickBooks Online (QBO)
– Recruitment – postings, screeners, scheduling interviews, events, etc.*
– Compliance tracking for P.S. ARTS employees (trainings, clearances, etc.)
– HRIS support (document scanning/uploading, data entry, etc.) *
– Assist with creating HR documents, collateral, and procedures*
– Participate in P.S. ARTS special projects, programs, and events as needed*

Please note this description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization need at the discretion of the CEO.

✽ A criminal history may have a direct, adverse, and negative relationship on these identified job responsibilities potentially resulting in the withdrawal of a conditional offer of employment. Additionally, per California Education Code § 45122.1, § 45125.1, and § 44237, criminal history restrictions apply.

Knowledge, Skills & Abilities
– 2+ years of experience working as an office manager or related position
– 2+ years of experience providing HR-related support
– Knowledge and experience with office tech and providing tech support
– Strong written and verbal communication skills
– Ability to tactfully recognize and handle sensitive and confidential information
– Proficiency with MS Office, QuickBooks, HRIS systems, Adobe, and Macs
– Familiarity or interest in the Arts
– Bilingual in Spanish/English preferred

Working Conditions:
– Lift, push, pull, or carry supplies, equipment, instruments or furniture up-to 40lbs.
– Bend, twist, reach, stand and/or sit for long periods of time.
– View LCD screens for long periods of time.
– Potential work with video equipment and a comfort with recording and/or being recorded.

Salary: $30/hourly 

Benefits: Medical, Dental, Vision, Life

Education requirements: None 

Deadline to apply: 10/09/25 

Documents required to apply: Resume, Cover Letter

How to apply: Email a cover letter and resume to jobs@psarts.org
Subject Line: HR/Ops Coordinator

Please no hardcopies or phone calls.
APPLICATION DEADLINE: 09/10/2025

Phone and in-person interviews will be scheduled on a rolling basis.