Director of Finance and Operations

Title: Director of Finance and Operations
Status / Classification: Full-time / Exempt
Compensation: $95,000- $110,000
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Director of Finance and Operations. The Director of Finance and Operations provides strategic leadership and vision to finance, budgeting, and information technology operations. They oversee all accounting functions, ensure accurate and timely program monitoring and annual audits, and provide regular financial reports to the staff and Board of Directors. The Director of Finance and Operations serves as liaison to the Board of Directors Finance and Audit Committees and as a trusted collaborator and thought partner with the CEO and Senior Leadership Team. This is the ideal position for an experienced mission-driven finance leader (e.g., Controller, Director of Finance) ready to take the next step in their career. This person will continue to build and execute the financial processes and systems and operational processes and systems of AFLA in partnership with the CEO.

ROLES AND RESPONSIBILITIES

Finance Management

  • Manages and oversees all financial operations including but not limited to accounting, forecasting, budgeting, payroll, investments, grants management/ invoicing, and scenario planning to safeguard the ongoing sustainability of the organization.
  • Ensures all financial operations comply with local, state, and federal laws; updates finance policies as needed and provides training to relevant staff to ensure compliance. Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
  • Ensures all required filings (including but not limited to payroll taxes; sales & use tax; property tax, forms 990, 199, RRF-1, etc.) are timely and accurate.
  • Participates in organizational revenue planning and development of grant budgets, optimization of resources, identification of areas of risk and potential solutions to mitigate them.
  • Ensures there are documented up-to-date standard operating procedures to support implementation of the finance function in accordance with accounting standards.
  • Oversees all agency banking activities and actively manages cash flow to meet organizational needs. Alerts the CEO to any potential shortfalls and to plan alternatives.
  • Serves as primary contact for independent auditors to ensure annual audit is completed timely; cooperates with funder audits and prepares corrective action plans, if needed.
  • Prepares monthly financial reports and periodic forecasts for the organization overall and for individual programs/functional areas; develops and presents quarterly and ad hoc financial reports for the Finance Committee and Board of Directors.
  • Oversees preparation of financial reports required for funders in cooperation with the development team; ensures that complete and accurate cost reimbursement and fee for service invoices are submitted timely.
  • Develops an investment policy statement (IPS) and monitors, tracks, and reports on investment performance monthly, quarterly, and annually.
  • Monitors grant spending to ensure compliance with grant requirements, applicable codes of federal regulations, or other oversight bodies to ensure satisfactory audits and avoid disallowed costs. Prepares final budget reports for grants.
  • Leads preparation of annual program and organizational budgets in partnership with Executive and Senior Leadership teams.
  • Serves as a member of the Senior Leadership Team and serves as liaison to AFLA’s Finance and Audit Committees and the Board of Directors. Provides input on organizational strategy and is responsible for achieving relevant strategic goals.
  • Leads implementation of accounting, payroll, and timekeeping software.
  • Processes the staff’s health care payments and Cal Savers.
  • Manages accounts payable and receivables; processes vendor invoices and payments.
  • Performs other duties as assigned.

Operational Management

  • Drafts and implements vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
  • Manages the AFLA’s CRMs as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems.
  • Supports adequate reporting around performance and execution against organizational goals and objectives.
  • Is responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as supervises computer consultants.
  • Ensures compliance with regulatory and governmental agencies’ requirements.
  • Supports the implementation of AFLA’s 2022 – 2026 strategic plan and mid-year organizational goals checkpoints.
  • Supports the organization’s major annual projects/events:conferences, collective impact work, virtual programming, etc as needed.

Organizational Leadership

  • Provides strategic leadership and vision to the Finance Department and oversees all accounting functions, ensures accurate and timely program monitoring and annual audits, and provides regular financial reports to the Board of Directors.
  • Works with the Director of Development to manage AFLA’s financial and development database entry and reconciliation processes.
  • Shares in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

Supervisory Responsibility
This position oversees finance contractors, outside accountants, and the auditors.

Eligibility
Ideal candidates should hold the following qualifications and experience:

  • Bachelor’s degree in accounting or related field is required. MBA or related Master’s degree is highly desired.
  • Minimum 5-7 years proven track record as a nonprofit CFO, Controller, or Director of Finance (or comparable work experience) with deep understanding of nonprofit accounting principles, cost allocation practices, grants management, and oversight of government funding required.
  • Expert level QuickBooks Online and Microsoft Excel is essential.
  • Experience implementing and using Gusto or other payroll/time and attendance platforms.
  • Proficient with cash flow management, budgeting, financial analysis and reporting, investment management, accounting functions and payroll.
  • Proficient with translating complex financial concepts to individuals at all levels, including finance and non-finance personnel and Board members.
  • Demonstrated excellence in organizational, managerial, and communication skills.

Preferred, but not required skills

  • Awareness of Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

Work Environment
This job operates in a hybrid work-from-home and professional office environment.

Travel
This position requires local travel, as well as occasional travel within the state of California.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation
Full-Time position – Starting salary range $95,000 – 110,000 dependent on experience. Benefits include health, vision, and dental care, CalSavers option, co-share working space, and gym membership.

How to Apply
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Director of Finance and Operations” no later than August 14, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Executive Assistant

Title: Executive Assistant
Status / Classification: Full-time / Non-exempt
Compensation: $26.88 per hour
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Executive Assistant to support the CEO. This person is also a liaison to the Board of Directors and for staff on administrative and operational matters of the organization. The Executive Assistant will continue to build and execute the operational and financial processes and systems of AFLA in partnership with the CEO. Responsibilities include:

Board Liaison (30%)

Board Management, including:

  • Facilitate board recruitment process in partnership with the Board Chair and CEO
    Onboard and off-board board members and track board terms, former board members, and board prospects on AirTable.
  • Administer annual conflict of interest and disclosure forms, stewardship policy and demographic surveys.
  • Board meeting preparation, including meeting virtual meeting spaces, venues, agendas, minutes, material prep, and follow-up.
  • Propose and manage an annual calendar of board meetings,committee meetings and trainings.

Administrative (50%)

  • Attend AFLA team and CEO meetings when needed and lead timely follow-ups.
  • Manage, schedule, and update the CEO’s calendar.
  • Draft, review and send regular board and key stakeholder communications on behalf of the CEO.
  • Coordinate travel arrangements, such as hotel and airfare.
  • Prioritize CEO emails and respond when necessary.
  • Maintain various records and documents for the CEO.
  • Support with maintaining the organization’s Online Board Community and ensuring regular updates and backup of information/research.
  • Assist in monthly income and expense coding and monthly credit card reconciliation in collaboration with CEO and external accounting firm.
  • With support from staff, draft and maintain the annual AFLA master calendar with AFLA Board and Committee related events, and keep the calendar up-to-date regularly.
  • Schedule internal meetings with staff and external meetings that require multiple staff members.
  • Timesheet reminder, collection, and bi-monthly roll-ups; submit the report to payroll.
  • Help coordinate the annual 990 process for timely submission.
  • Manage Google Shared Folder and ensure it is being updated regularly by staff.
  • Support in the process of updating key succession documents, including Stakeholder Management, Document and Information Inventory List, and Staff Cross-Training Intakes.
  • Support major annual projects and in-person events.
  • Support the implementation of AFLA’s current strategic plan and mid-year organizational goals checkpoints, including the coordinating logistics of our annual off-site retreat.
  • Support the Director of Development with AFLA’s individual and organizational membership coding via Bloomerang, including data entry and acknowledgement letters.
  • Manage accounts payable utilizing the bill.com platform for programs and organizational expenses.
  • Lead in maintaining and updating of internal grant processing tracker.

Other (20%)

  • Share in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

ELIGIBILITY
Ideal candidates should hold the following qualifications and experience:

  • Minimum 1-2 years experience in administration and/or operations.
  • Demonstrated excellence in organizational, managerial, and communication skills.
  • Ability to work flexible hours, including evenings and some weekends.
  • Confident decision-making skills and collaborative spirit.
  • Strong research and writing skills, with the ability to efficiently and clearly communicate complex information in writing.
  • Excellent professional judgment.
  • Thrive in a fast-paced environment with changing priorities and deadlines.
  • Juggle multiple tasks with ease and grace.
  • Meticulous attention to detail.
  • Excellent verbal communication skills and the ability to communicate with various levels of professionals; particularly experience interacting with nonprofit boards.
  • Strong organizational, project, and time-management skills.
  • Ready to thrive in a work culture with the following characteristics: collaboration and learning, data-driven practices, direct feedback, documentation, due diligence and preparation, professionalism and kindness, self-reflection, strategic thinking, and vulnerability.

Preferred, but not required skills:

  • Awareness of the Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

COMPENSATION
This is an hourly position paying $26.88 per hour, depending on experience, and includes benefits such as accrued vacation and sick time and a monthly work-from-home expense reimbursement package. 

HOW TO APPLY
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Executive Assistant” no later than July 31, 2024.

Arts for LA are equal employment opportunity employers and we strongly encourage diverse candidates to apply. Arts for LA do not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, where not substantially job-related), citizenship status, or any other basis prohibited by law.

Sales Associate

Overview:

The MOCA Store Sales Associate provides customer service, completes sales transactions,
maintains the physical appearances of stores, and completes opening and closing procedures.
The Sales staff follows daily performance guidelines provided by management and are
expected to work collegially as part of the Retail Operations Department.

This is a part-time position requiring you to work onsite. Weekend work will be required.
Essential Functions:

● Work closely with the Sales Manager, Retail Coordinator, Webstore, Shipping Coordinator, and fellow Sales Associates.
● Use your creative eye to maintain unique shop displays.
● Interact positively with museum staff, donors, and museum visitors.
● Meet and greet customers.
● Guide and assist customers with sales of our unique selection of products and publications.
● Grow knowledge of art books and products.
● Operate Point of Sale cash registers with accuracy and process special orders.
● Complete clear and accurate end of day sales reports.
● Maintain communication with supervisors and colleagues.
● Assist in all aspects of keeping the MOCA Store looking smart, sophisticated, interesting and well organized.
● Promote sales of Museum Memberships through the Store and process appropriate paperwork. Interact with the public and answer or direct questions regarding the Museum.
● Have a neat and professional appearance according to MOCA Store dress code.

Requirements:

Effective customer service-oriented interpersonal skills.

Promptness and reliability are essential.

Accuracy in cash handling.

Prior retail experience is preferred.

Availability to work Saturdays or Sundays, plus two additional weekdays with the opportunity to work additional hours.

Ability to work independently.

Knowledge of, or interest in contemporary art.

This position is covered by MOCA/AFSCME Collective Bargaining Unit Agreement: Yes

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Arts commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Salary: $18.97/hour

Benefits: Medical

Education requirements: High School Degree, Bachelor’s Degree

Deadline to apply: August 3, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply here

Development & Communications Coordinator (Part-Time)

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Development and Communications Coordinator to support the organization’s fundraising and communications efforts. The Development and Communications Coordinator reports directly to the Associate Director of Development and Communications and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES
● Develop and update monthly social media calendars
● Draft and design social media posts
● Assist with the development and design of email newsletters
● Support special projects related to branding, marketing, and website development as assigned
● Maintain the organization’s donor database system (Bloomerang) including data entry, clean-up,
and report generation to support ongoing donor stewardship efforts
● Manage the timely acknowledgement of gifts and assure proper documentation of donations
● Process incoming and outgoing development-related mail
● Assist in identifying foundation and corporate prospects
● Prepare accurate research on prospects and assemble materials for donor meetings
● Support small donor event logistics
● Coordinate volunteer opportunities and special projects
● Assist in the preparation of grant applications and reports
● Maintain the organization’s annual grants and moves management calendars

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position is based in Los Angeles and may require local travel using the candidate’s own car. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office on Wednesdays and other day TBD. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 2 years of relevant experience
● Demonstrated experience in performing the job responsibilities outlined above

REQUIRED SKILL SETS
● Personal or professional connection to the arts in its many forms
● Highly organized, self-motivated team player, excited to play a critical role in a small team and
contribute to meaningful, mission driven work
● Strong social emotional competence and collaboration skills
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently
● Strong writing skills, particularly for marketing purposes
● Experience using social media platforms including Instagram and Facebook
● Strong computer skills and ability to maintain accurate and highly organized records/data
● Basic graphic design and/or video creation skills
● Familiarity with Canva
● Familiarity with Google Suite
● Experience working with donor CRMs preferred, expertise in Bloomerang is a bonus
● Experience with email marketing platforms such as MailChimp preferred
● Bilingual English/Spanish preferred

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $33/hour

Benefits: Paid sick leave

Education requirements: None.

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Development and Communications Coordinator.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.
Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.

Program Manager (Part-Time)

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Program Manager to play a key role in implementing Turnaround Arts: California programs and processes across our network. This includes designing professional development opportunities for our partner schools and teachers statewide. The Program Manager reports directly to the Director of Program and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES

Teacher Leadership and Professional Development

● Oversee, develop, facilitate, and evaluate network-wide professional development retreats and other activities for school partners which build community and motivate and equip Arts Leadership Teams to lead for change and equity through the arts at their individual school sites.
● Collect data and document the impact of the Lesson Lab Arts Integration Program. Communicate with schools as needed to solidify details.

Program Administration and Operations

● With the support of the administrative assistant, coordinate event planning and logistics for professional development programs.
● Assist with new school recruitment efforts in collaboration with the Principal Coach and Director of Program.
● Oversee the network affiliate program and assist with recruitment and retention of partner schools.
● As needed, support and contribute to special events and projects at partner schools.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position requires some travel across the state throughout the year, including local travel using the candidate’s own car. This position is based in Los Angeles. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office, currently on Tuesdays and Wednesdays. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 4 years of relevant experience, including experience building successful partnerships with public schools and communities who have been under-resourced and marginalized.
● Bachelor’s degree or equivalent required.
● Demonstrated experience in performing the job responsibilities outlined above.

REQUIRED SKILL SETS
● Highly organized, self-motivated team player, excited to play a critical role in a small team and contribute to meaningful, mission driven work.
● Experience training adults; experience training and coaching teachers preferred.
● Experience designing and implementing culturally responsive programs, in school partnerships,
that meet shared goals and harness the assets of school communities.
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities.
● Effective oral and written communication skills, demonstrating diplomacy and accuracy.
● Strong social emotional competence and collaboration skills.
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently.
● Familiarity with Microsoft Office Suite and Google G-Suite.
● Personal or professional connection to the arts in its many forms.
● Bilingual English/Spanish preferred.

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $35/hour

Benefits: Paid sick leave.

Education requirements: Bachelor’s degree

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Program Manager.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.

Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.

Gallery Assistant and Artist Liaison

Perrotin Los Angeles seeks a full-time Gallery Assistant and Artist Liaison to join our team.

The role involves a cross-functional range of responsibilities related to the management of artist relations, the production of exhibitions and publications, and various aspects related to the artistic team such as research, logistics, promotion, sales, client services, and administration. The Gallery Assistant and Artist Liaison is a supporting member of assigned working groups each dedicated to an artist or art collective, and reports to the respective in charge.

This role also involves being part of a team of local and global peers and provides organizational and operational support to the Los Angeles gallery on its programming, events and daily operations. The Gallery Assistant and Artist Liaison team is integral to maintaining a warm, welcoming atmosphere in the gallery through providing general assistance and information on the gallery’s program and artists to visitors.

The candidate will be a strong team player, a self-starter, and highly organized. Attention to detail, and ability to exercise sound judgment, problem-solve, prioritize and meet tight deadlines are vital to the role; as are excellent communication and writing skills, discretion, and ability to work collaboratively and independently.

Artist Liaison responsibilities

· Assist in managing artists’ exhibitions and projects, and liaising with artists/artists’ studios.

· Facilitate artwork production; establishing and monitoring production budgets, cost control processes, and timelines.

· Prepare meeting notes, correspondences, presentations, contracts, and reports; update and manage files, lists, databases, calendars and project expenses.

· Organize schedules and appointments, plan travel itineraries and make bookings, and file expense reports.

· Liaise with internal and external parties on matters related to production, logistics, and communications for artists’ projects, including shippers, art handlers, fabricators, writers, photographers and videographers.

· Prepare sales materials and proposals, send previews, generate invoices, track payments, and handle post-sale services including coordinating with registrars and logistics companies on shipping.

· Review artwork condition reports, and produce manuals for packing, installation and dismantling, and maintenance/care instructions.

· Organize and manage artist-related archives including documents and publications, and special projects such as catalogue raisonné preparation.

· Ensure all information in related databases and archives is up-to-date and accurate.

Gallery Assistant responsibilities

· Support the gallery team on the organization and management of exhibitions, showrooms, art fairs, events, and special projects; for example, coordinating with artist liaisons on loans, consignments and logistics arrangements, researching and preparing notes and talking points on exhibition contents, organizing travel bookings, planning dinners and parties, and managing guest lists and invitations.

· Prepare and update reports on exhibition openings, visitor attendance, auction sales and lots, and other assignments.

· Develop a sound understanding of the gallery’s roster of artists and exhibitions.

· When staffing the reception desk, share in front-facing duties which include greeting and interacting with visitors, fielding enquiries and calls, updating the subscribers database, and checking out purchases of books and merchandise.

Key skills and experience:

· Bachelor’s Degree in art history or a related field.

· Prior experience in a gallery or auction house a plus.

· Proficiency with a Mac-based environment, including Adobe (Acrobat, InDesign, Photoshop), Microsoft Office Suite (Word, Excel, PowerPoint), and Google Suite (Gmail, Calendar, Sheets).

· Proficiency with SketchUp a plus.

· Proficiency in additional languages a plus.

This is a full-time hourly (overtime eligible) position. The regular working hours are Tuesday to Saturday, 9:45 AM to 6:15 PM. The position requires flexibility for additional hours of work based on the needs of the gallery such as events.

This in-person position is based in Perrotin’s Mid City gallery but may occasionally require some travel and work from other locations.

Salary: The pay scale is $26–$33 per hour. Salary is commensurate with experience.

Benefits: Benefits for full-time employees, following a waiting period, include:
· Medical insurance (subsidized)
· Dental and vision insurance (subsidized)
· Paid sick leave
· Paid holidays
· Paid vacation
· Paid office breaks in the summer and at the end of the year
· Participation in a 401k retirement plan (with employer contribution)

Education requirements: Bachelor’s degree

Deadline to apply: July 22, 2024

Documents required to apply: Resume, cover letter, references

How to apply: Submit a cover letter, your resume, and the names of two professional references with the subject line “Gallery Assistant and Artist Liaison” to jobsla@perrotin.com.

Only qualified candidates will be contacted. Phone calls will not be accepted.

Wellness Programs and Special Projects Coordinator

Overview
Compound is a creative and cultural complex fostering the intersection of contemporary art, wellness, and community impact.

Located in the heart of the Zaferia District in Long Beach, California, Compound’s approach is holistic and inclusive, offering art exhibitions and immersive experiences, performances, education programs, classes and workshops in the healing arts, community markets, dining, and spaces to wander and reflect—all designed to promote connection, belonging, curiosity, and growth. Zaferia is a historically under-resourced neighborhood, and the 15,000-square-foot complex is designed to be a place where programs are offered at low or no cost, and art, healing, food, and culture intertwine to provide uplifting experiences for all who visit.

Compound opened to the public in early 2020 and is an active participant in, and a valuable resource to, the local area. Located inside Compound, Union restaurant builds on the ethos of fostering a vibrant and inclusive community through the art of cuisine and is dedicated to reducing food disparity throughout the neighborhood.

Looking ahead to its next stage of visibility and growth, Compound will continue to be driven by collaborative artistic activities with a focus on health, well-being, and belonging.
Compound is seeking a skilled and experienced producer & marketing project manager to be our brand ambassador within the community. This role is essential in the cultivation of relationships. The ideal candidate has strong leadership and project management capabilities and a proven track record in developing and executing successful programs.
Job Summary:
Reporting to the Management Consultant and the Executive Director, the Wellness Programs and Special Projects Coordinator plays a crucial role in Compound’s success.
This role requires the capacity to collaborate with many internal and external partners and communities. In addition, this position effectively project manages programs relating to the intersectionality of health and wellness, food equity and justice, and special projects and, therefore, requires skill sets and knowledge in these areas. While one subject is not favored over the other, relevant experience is a key factor for this role.
The individual in this role will work confidently with other diverse thought leaders and wellness practitioners and will partner to bring forth community-centric work and visions to Compound, support the management of assets, coordinate with community vendors, photographers, videographers, media outlets, and will successfully lead projects through to delivery. All programming strategies pursued by Compound must be sustainable and pragmatic and offer a positive return on investment (financially and in achievement of attendance goals) consistent with the center’s overall business and operating objectives.
In this role, the Wellness Programs and Special Projects Coordinator will be a key member of our team, responsible for shaping our program’s foundation, working in collaboration with others in setting deadlines, and determining project resource allocation, while making adjustments over the course of the project’s duration with the support of Compound Leadership.
The strategy of Compound is to draw visitors to the center by a) creating a popular venue for the exhibition of experiential contemporary art, b) presenting permanent exhibitions, c) offering exceptionally engaging public programs and events and d) expanding the guest experience using the most current technology.
Responsibilities:
Health, Wellness, Food Equity and Justice:
Plan and curate engaging, innovative, diverse programs and events that illuminate Compound in the context of food equity and justice, health, and wellness with a focus on community partnerships while also maximizing program attendance.
Be well-versed in diverse, current, and emerging health and wellness modalities including but not limited to sound baths, breath work, yoga, meditation, etc.
Bring experience in food equity and justice issues in communities, including but not limited to food access, food deserts, farmer’s markets, locally grown and sourced food products, community/urban agriculture, education, etc.
Experience with the culinary arts, while not required, is preferred.
Must assist in defining programming outcomes, scope, goals, and deliverables in collaboration with both internal and external stakeholders and partners.
Develop and maintain detailed programming plans including tasks, timelines, and resource allocation. Asana platform experience is preferred, and proficiency is required for this role. If experience is lacking, training will be provided.
Coordination of day-to-day communication, logistics, and budgets for the program and events calendar with direction from the Marketing Director.
Support Compound’s Community Engagement team goals and work with other thought leaders, stakeholders, and business owners on programming and events.
Foster strong relationships with internal and external stakeholders to facilitate effective collaboration.
Will aid in identifying, prioritizing, and understanding the varied communities that make up the diverse audience of Compound, as well as partners with other cultural institutions and non-profits to create synergies that support Compound’s mission, goals, and values.
Collaborate in cross-functional teams to ensure seamless execution of programs and events, including event staging needs and collateral, staffing, etc. both for Compound and Union.
This position is full-time on-site and requires you to welcome and engage with guests and ensure the staff is set for success through direction and hands-on involvement. The expectation is four weekend days a month, compensated with an alternate weekday off.
Become fluent in the mission of Compound, including our values (compassion, community, belonging, joy, equity, authenticity, creativity) and our design aesthetic as established by our Founder Megan Tagliaferri.

Salary: $27 – $29/hour

Benefits: Medical, Dental, Vision, voluntary benefits, employee discount

Education requirements: Bachelor’s degree

Deadline to apply: July 30, 2024

Documents required to apply: Resume

How to apply: email resume to hello@salermohrs.com

Marketing and Patron Experience Intern

The Marketing & Patron Experience Intern will support BroadStage in achieving its marketing goals by
helping to promote the organization’s mission, brand values, performances, and community activities. The
Marketing & Patron Experience Intern will work collaboratively with the External Affairs Team on a variety of
marketing campaigns and activities that will help to elevate the Patron’s Experience of the arts at BroadStage,
including creating digital and social media campaigns, conducting audience research and analyzing data,
crafting email communications, and promoting the 24/25 season to niche audiences. The Intern will also have
the opportunity to gain a comprehensive understanding of how the audiences’ experience with the ticket
purchasing process all the way through to when an Usher escorts them to their seats – is a vital aspect of
creating a brand experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
● Assist in the creation of content for niche marketing campaigns
● Attend BroadStage performances and support the staff at special events
● Work with the marketing and patron services team to collect and analyze audience data
● Research new marketing opportunities and marketing partnerships
● Support the Marketing & Communications Manager with social media campaigns and ad placements
QUALIFICATIONS AND REQUIRED SKILLS:
● Self-starter who can work independently after receiving direction on definable projects.
● Ability to work with a team and a passion for collaboration
● Resourcefulness and efficiency with meeting deadlines.
● Excellent verbal and written communication skills.
● Basic experience with Word and Excel spreadsheets.
● Strong interest in marketing, content creation, and marketing strategy.
● Some experience with research and data organization
● Basic knowledge of social media platforms and minimal graphic design
LEARNING OBJECTIVES
● Gain hands-on experience in a variety of marketing roles including digital marketing, audience
development, sales, marketing research, and brand strategy.
● Get a backstage view of how a nonprofit performing arts organization functions.
● Gain a comprehensive understanding of a marketing sales funnel – from ad placements to gathering
post-show feedback.
● Learn how our Patron Services, Front of House, and Marketing departments all work together to
elevate the BroadStage brand and audience experience.

Salary: $17.28/hour

Benefits: Participation in this LA County Arts Internship via BroadStage provides the opportunity to learn about the workings of this performing arts organization while attending various BroadStage season events, as well as networking with other participating interns at the County program’s peer group events.

Education requirements: None.

Deadline to apply: July 29, 2024

Documents required to apply: Resume, cover letter

How to apply: Review LA County Arts Internship Program Eligibility Requirements.

If eligible, submit your cover letter and resume to education@broadstage.org and include “Programs and Activations Intern” in the subject line of the e-mail.

Programs and Activations Intern

The Programs and Activations Intern will support the development and implementation of educational programs and community engagement related to BroadStage’s 2024/25 season.

He/She/They will work closely with the Programs and Activations Manager to research, prepare and attend Artist in Residence related events, artist workshops, and community activations. This internship will involve working with our various partners, including faculty, high school and college students, and community organizations. Working with multiple departments as appropriate, the Intern will participate in the collaborative work culture of our non-profit, performing arts venue, while assisting with program related administrative tasks, including maintaining and organizing digital files and tracking and analyzing participant data.

The Program and Activations Intern will also work with the Marketing & Patron Experience intern on mutual projects to support seasonal programming.

Primary Responsibilities:

● Support Programs and Activations Manager

● Attend and support all Activation programs

● Track and maintain data for Activation programs

● Research artists and topics pertinent to program development

● Contribute to education and community outreach efforts for the department

● Collect and organize digital content

● Other duties as assigned

Minimum Requirements:

● Self-starter who can work independently after receiving direction on definable projects.

● Ability to work with a team.

● Resourcefulness and efficiency with meeting deadlines.

● Good communication skills.

● Basic experience with Word and Excel spreadsheets.

● Familiarity with varied research techniques.

● Ability to develop action plans and establish timelines.

● Strong interest in arts education.

● Experience in event management is helpful.

● Knowledge of the performing arts is useful.

● Strong writing and editing skills are a plus.

Salary: $17.28/hour

Benefits: Participation in this LA County Arts Internship via BroadStage provides the opportunity to learn about the workings of this performing arts organization while attending various BroadStage season events, as well as networking with other participating interns at the County program’s peer group events.

Education requirements: None.

Deadline to apply: July 29, 2024

Documents required to apply: Resume, cover letter

How to apply: Review the LA County Arts Internship Program Eligibility Requirements.

If eligible, submit your cover letter and resume to education@broadstage.org and include “Programs and Activations Intern” in the subject line of the e-mail.

South Bay Area Programs Coordinator

RuckusRoots seeks a professional, dynamic and detail-oriented person with experience in both the arts and urban gardening in multigenerational community settings. This part-time hourly position requires someone who is able to work independently and be self-directed on administrative tasks but also thrives as a “people person” when out “in the field” assisting with our in-person art and gardening programs centered in and around South Bay area communities.

Role: This position will be responsible for coordinating and overseeing all programs in South Bay and South Los Angeles, ensuring smooth implementation and alignment with organizational and programmatic goals. Coordinator will interface with artists, activists, teachers, culture bearers, students, community groups and other folks who are leaders in their communities. The South Bay Area Program Coordinator will be an integral part of our small but impactful 3-person team. They will enhance our outreach and impact in South Bay and South L.A communities, fostering strong engagement, participation and achieving key program outcomes.

Our ideal candidate will be from and currently living in the Los Angeles South Bay community, friendly, a fast-learner, a direct communicator, an independent problem-solver and have work experience (or at least documented knowledge of) both community gardening and arts programming. They will be community-oriented, hardworking, energetic and both environmentally and creatively passionate. This person will be willing to jump in on anything and everything when needed in order to keep our programs running smoothly and effectively and is not afraid to get their hands dirty (whether that be watering raised vegetable beds or washing paint brushes after a workshop)! 🙂 If you’re excited and enthusiastic about the idea of working closely within a small, mission-driven team to deliver a unique blend of art programming in, for and about nature in urban spaces, we can’t wait to read your resume and cover letter!

REQUIREMENTS (What you’ll bring to the job):
– A passion for teaching and working with youth in creative and/or outdoor settings
– Personal or professional experience with gardening/horticulture (ex: you’ve worked in a community garden or are an avid home gardener)
– Personal or professional experience with arts education or arts and crafts programming (ex: you’ve taught art to kids, were a summer camp counselor or have volunteered with youth before)
– Punctuality and dependability
– Familiarity with and ability to drive to and from the South / South Bay region of LA County
– The ability to perform physical work on a regular basis that includes but is not limited to loading plants and tools on trucks, using planting tools and lifting up to 15 pounds as needed
– Bilingual in Spanish and English strongly preferred
– Strong interpersonal and clear communication skills (must be a “people person,” as this job requires you to work and communicate with groups of all ages, abilities and backgrounds in a variety of settings)
– Strong organizational skills, an eye for detail and a strong work ethic
– The ability to multitask and be proactive while working independently and on a team
– Knowledge of environmental, equity and arts education issues, especially green space, urban gardening and arts entrepreneurship
– Self-motivation and the willingness to learn while doing your best
– Digital dexterity in general and particular familiarity with Google Suite, Dropbox, Word, Canva and/or Adobe Suite, iCal & Airtable (photography and video editing a big plus!)
– Reliable access to a smartphone, car, hi-speed internet access*
– Valid CA Driver’s License, proof of insurance and reliable transportation are a MUST
– Willingness to take a Live Scan and TB test (and other requirements as needed per LAUSD and Los Angeles County public programming requirements)
– The ability to maintain highest ethical standards for complying with all contractual and legal obligations, both as an individual and as a manager on our team, to uphold RuckusRoots’ integrity and community commitment
– Flexibility to visit program sites across the Los Angeles area on a regular basis
– The ability to remain flexible and adaptable to multiple processes prone to change — because it happens! 🙂

*Due to the nature of this work, which includes travel to/from various program sites and involves a lot of digital communication, these are non-negotiables. If any of these requirements present as barriers to potential employment, we are happy to discuss.*

RESPONSIBILITIES (What you’ll be responsible for):

Program Coordination:
– Attend and note-take at all in-person and online planning events as the point of contact between – RuckusRoots program sites, RuckusRoots Program Facilitators and RuckusRoots Program Manager (AKA you will act as our eyes, ears, voice and hands on site!)
– Initiate follow-ups after events and meetings as well as regular check-ins between RuckusRoots program sites, our Program Manager and our Program Facilitator(s), gathering and giving feedback to improve programs and building relationships for future programs
– Jump in as needed as hands-on program assistant to RuckusRoots Program Facilitator(s)
– Notice and anticipate needs of the program facilitator and program itself and work to address those needs proactively through clear and prompt communication to leadership and direct action on site
– Assist in the planning and running of special events (occasionally)
– Bring supplies to all assigned program sites, assist with set-up and clean-up and inventorying supplies upon program conclusion for future programs
– Disseminate and collect pre/post evaluations, surveys and testimonials for all assigned RuckusRoots programs
– Assist in development and implementation of community workshops and community-based arts ecology education events

Program Documentation:
– Take and track attendance for all assigned RuckusRoots programs
– Assist in administering evaluation instruments (surveys, filming participant testimonials, etc) and collecting assessment data
– Track and report on projects and program data on a daily, weekly and monthly basis (in Airtable, Google Drive and similar) with timely and accurate input and to the standards outlined by RuckusRoots leadership and our funders
– Document programs with images and video to the standards outlined by RuckusRoots leadership and our funders
– Organize documentation in Drive with correct file type and size
– Tracking receipts and any supply-related spending for of our programs

Communications:
– Recruit, engage and garner community support for our work at various program sites
– Organize, schedule, attend and sometimes facilitate meetings/trainings pertaining to RuckusRoots programs
– Liaise between RuckusRoots staff, our RuckusRoots program facilitators, on-site staff and others to ensure everyone is informed and the program is running smoothly day-to-day
– Manage email, call/text correspondence with RuckusRoots leadership and our program site staff promptly and effectively

Job Title: South Bay Area Programs Coordinator
Job type: part-time, hourly, non exempt, at will
Schedule: TBD (estimated 15-20 hrs/week, subject to change)
Work Location: Hybrid (in person and remote), work computer will be provided

Training / Supervision: The South Bay Programs Coordinator will receive our RuckusRoots Training Manual, which outlines all policies and procedures for the position, and will also receive 4 weeks of orientation / training (some of this will be online and some will be on-the-job/in-person) upon signing offer letter and completion of the onboarding process. We also attend quarterly professional development workshops (usually as a team) for JEDI (Justice, Equity, Diversity & Inclusion) trainings and/or on topics relevant to our field (grant writing, team-building, capacity-building, etc.)

Additional trainings are available as needed, as this position has growth potential with the right fit. Questions and communications are highly encouraged. The South Bay Area Programs Coordinator is supervised by both Executive Director & Operations and Programs Manager and will work closely with other Programs Coordinator on staff.

Evaluation / Growth Potential: An informal, verbal evaluation will occur after the first 6 weeks of work. Check-ins with the Executive Director and Programs Manager on program successes, job performance, general strengths and challenges, personally and professionally, will occur every 6-8 months thereafter. For the right person, this role has a high potential to grow into a full-time position after an initial 3-4 months probationary period.

Salary: $30/hour

Benefits: To acknowledge and compensate for the labor of driving in Los Angeles, your hourly rate will be applied to drive time to and from program sites. Further benefits are available if the candidate is promoted to full time after the probationary period.

Education requirements: High school diploma

Deadline to apply: August 20, 2024

Documents required to apply: Resume, cover letter, references, work sample/portfolio

How to apply: Email a cover letter, resume and three professional references to info@ruckusroots.org by August 20. (For your references, include in what capacity you worked together – at least one reference from a direct supervisor strongly preferred – as well as phone and email addresses.) Also include an attachment or link to your portfolio, website or social media profile with current work that speaks to your ability to use the skills and perform the duties listed above. Please include all attachments as PDFs.

Applicants who do not submit these materials will not be considered. No A.I-generated cover letters, please — we are real people reading your application materials and we want to get to know you and your voice authentically!

In your cover letter, answer the following questions:
1. What experience do you have working in both the urban gardening space and in the creative arts?
2. What experience do you have working with youth, with systems-impacted folks and in community settings?
3. What training and/or certifications do you have that relates to the above questions?
4. What community did you grow up in and what are some of your favorite things about it?
5. Why does this role, working at the intersection of art and environmentalism, appeal to you?

APPLICATION/INTERVIEW PROCESS: Application period is June 20 – August 20th, 2024. Eligible applicants can expect to hear from the organization’s team regarding an interview in late August. The first round of interviews (held over Zoom) will take place in early September, with a second round of in-person interviews to be held mid-September. Hiring and onboarding of our chosen candidate will begin in October 2024.