Director of Finance and Operations

Title: Director of Finance and Operations
Status / Classification: Full-time / Exempt
Compensation: $95,000- $110,000
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Director of Finance and Operations. The Director of Finance and Operations provides strategic leadership and vision to finance, budgeting, and information technology operations. They oversee all accounting functions, ensure accurate and timely program monitoring and annual audits, and provide regular financial reports to the staff and Board of Directors. The Director of Finance and Operations serves as liaison to the Board of Directors Finance and Audit Committees and as a trusted collaborator and thought partner with the CEO and Senior Leadership Team. This is the ideal position for an experienced mission-driven finance leader (e.g., Controller, Director of Finance) ready to take the next step in their career. This person will continue to build and execute the financial processes and systems and operational processes and systems of AFLA in partnership with the CEO.

ROLES AND RESPONSIBILITIES

Finance Management

  • Manages and oversees all financial operations including but not limited to accounting, forecasting, budgeting, payroll, investments, grants management/ invoicing, and scenario planning to safeguard the ongoing sustainability of the organization.
  • Ensures all financial operations comply with local, state, and federal laws; updates finance policies as needed and provides training to relevant staff to ensure compliance. Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
  • Ensures all required filings (including but not limited to payroll taxes; sales & use tax; property tax, forms 990, 199, RRF-1, etc.) are timely and accurate.
  • Participates in organizational revenue planning and development of grant budgets, optimization of resources, identification of areas of risk and potential solutions to mitigate them.
  • Ensures there are documented up-to-date standard operating procedures to support implementation of the finance function in accordance with accounting standards.
  • Oversees all agency banking activities and actively manages cash flow to meet organizational needs. Alerts the CEO to any potential shortfalls and to plan alternatives.
  • Serves as primary contact for independent auditors to ensure annual audit is completed timely; cooperates with funder audits and prepares corrective action plans, if needed.
  • Prepares monthly financial reports and periodic forecasts for the organization overall and for individual programs/functional areas; develops and presents quarterly and ad hoc financial reports for the Finance Committee and Board of Directors.
  • Oversees preparation of financial reports required for funders in cooperation with the development team; ensures that complete and accurate cost reimbursement and fee for service invoices are submitted timely.
  • Develops an investment policy statement (IPS) and monitors, tracks, and reports on investment performance monthly, quarterly, and annually.
  • Monitors grant spending to ensure compliance with grant requirements, applicable codes of federal regulations, or other oversight bodies to ensure satisfactory audits and avoid disallowed costs. Prepares final budget reports for grants.
  • Leads preparation of annual program and organizational budgets in partnership with Executive and Senior Leadership teams.
  • Serves as a member of the Senior Leadership Team and serves as liaison to AFLA’s Finance and Audit Committees and the Board of Directors. Provides input on organizational strategy and is responsible for achieving relevant strategic goals.
  • Leads implementation of accounting, payroll, and timekeeping software.
  • Processes the staff’s health care payments and Cal Savers.
  • Manages accounts payable and receivables; processes vendor invoices and payments.
  • Performs other duties as assigned.

Operational Management

  • Drafts and implements vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
  • Manages the AFLA’s CRMs as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems.
  • Supports adequate reporting around performance and execution against organizational goals and objectives.
  • Is responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as supervises computer consultants.
  • Ensures compliance with regulatory and governmental agencies’ requirements.
  • Supports the implementation of AFLA’s 2022 – 2026 strategic plan and mid-year organizational goals checkpoints.
  • Supports the organization’s major annual projects/events:conferences, collective impact work, virtual programming, etc as needed.

Organizational Leadership

  • Provides strategic leadership and vision to the Finance Department and oversees all accounting functions, ensures accurate and timely program monitoring and annual audits, and provides regular financial reports to the Board of Directors.
  • Works with the Director of Development to manage AFLA’s financial and development database entry and reconciliation processes.
  • Shares in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

Supervisory Responsibility
This position oversees finance contractors, outside accountants, and the auditors.

Eligibility
Ideal candidates should hold the following qualifications and experience:

  • Bachelor’s degree in accounting or related field is required. MBA or related Master’s degree is highly desired.
  • Minimum 5-7 years proven track record as a nonprofit CFO, Controller, or Director of Finance (or comparable work experience) with deep understanding of nonprofit accounting principles, cost allocation practices, grants management, and oversight of government funding required.
  • Expert level QuickBooks Online and Microsoft Excel is essential.
  • Experience implementing and using Gusto or other payroll/time and attendance platforms.
  • Proficient with cash flow management, budgeting, financial analysis and reporting, investment management, accounting functions and payroll.
  • Proficient with translating complex financial concepts to individuals at all levels, including finance and non-finance personnel and Board members.
  • Demonstrated excellence in organizational, managerial, and communication skills.

Preferred, but not required skills

  • Awareness of Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

Work Environment
This job operates in a hybrid work-from-home and professional office environment.

Travel
This position requires local travel, as well as occasional travel within the state of California.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation
Full-Time position – Starting salary range $95,000 – 110,000 dependent on experience. Benefits include health, vision, and dental care, CalSavers option, co-share working space, and gym membership.

How to Apply
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Director of Finance and Operations” no later than August 14, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Executive Assistant

Title: Executive Assistant
Status / Classification: Full-time / Non-exempt
Compensation: $26.88 per hour
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Executive Assistant to support the CEO. This person is also a liaison to the Board of Directors and for staff on administrative and operational matters of the organization. The Executive Assistant will continue to build and execute the operational and financial processes and systems of AFLA in partnership with the CEO. Responsibilities include:

Board Liaison (30%)

Board Management, including:

  • Facilitate board recruitment process in partnership with the Board Chair and CEO
    Onboard and off-board board members and track board terms, former board members, and board prospects on AirTable.
  • Administer annual conflict of interest and disclosure forms, stewardship policy and demographic surveys.
  • Board meeting preparation, including meeting virtual meeting spaces, venues, agendas, minutes, material prep, and follow-up.
  • Propose and manage an annual calendar of board meetings,committee meetings and trainings.

Administrative (50%)

  • Attend AFLA team and CEO meetings when needed and lead timely follow-ups.
  • Manage, schedule, and update the CEO’s calendar.
  • Draft, review and send regular board and key stakeholder communications on behalf of the CEO.
  • Coordinate travel arrangements, such as hotel and airfare.
  • Prioritize CEO emails and respond when necessary.
  • Maintain various records and documents for the CEO.
  • Support with maintaining the organization’s Online Board Community and ensuring regular updates and backup of information/research.
  • Assist in monthly income and expense coding and monthly credit card reconciliation in collaboration with CEO and external accounting firm.
  • With support from staff, draft and maintain the annual AFLA master calendar with AFLA Board and Committee related events, and keep the calendar up-to-date regularly.
  • Schedule internal meetings with staff and external meetings that require multiple staff members.
  • Timesheet reminder, collection, and bi-monthly roll-ups; submit the report to payroll.
  • Help coordinate the annual 990 process for timely submission.
  • Manage Google Shared Folder and ensure it is being updated regularly by staff.
  • Support in the process of updating key succession documents, including Stakeholder Management, Document and Information Inventory List, and Staff Cross-Training Intakes.
  • Support major annual projects and in-person events.
  • Support the implementation of AFLA’s current strategic plan and mid-year organizational goals checkpoints, including the coordinating logistics of our annual off-site retreat.
  • Support the Director of Development with AFLA’s individual and organizational membership coding via Bloomerang, including data entry and acknowledgement letters.
  • Manage accounts payable utilizing the bill.com platform for programs and organizational expenses.
  • Lead in maintaining and updating of internal grant processing tracker.

Other (20%)

  • Share in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

ELIGIBILITY
Ideal candidates should hold the following qualifications and experience:

  • Minimum 1-2 years experience in administration and/or operations.
  • Demonstrated excellence in organizational, managerial, and communication skills.
  • Ability to work flexible hours, including evenings and some weekends.
  • Confident decision-making skills and collaborative spirit.
  • Strong research and writing skills, with the ability to efficiently and clearly communicate complex information in writing.
  • Excellent professional judgment.
  • Thrive in a fast-paced environment with changing priorities and deadlines.
  • Juggle multiple tasks with ease and grace.
  • Meticulous attention to detail.
  • Excellent verbal communication skills and the ability to communicate with various levels of professionals; particularly experience interacting with nonprofit boards.
  • Strong organizational, project, and time-management skills.
  • Ready to thrive in a work culture with the following characteristics: collaboration and learning, data-driven practices, direct feedback, documentation, due diligence and preparation, professionalism and kindness, self-reflection, strategic thinking, and vulnerability.

Preferred, but not required skills:

  • Awareness of the Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

COMPENSATION
This is an hourly position paying $26.88 per hour, depending on experience, and includes benefits such as accrued vacation and sick time and a monthly work-from-home expense reimbursement package. 

HOW TO APPLY
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Executive Assistant” no later than July 31, 2024.

Arts for LA are equal employment opportunity employers and we strongly encourage diverse candidates to apply. Arts for LA do not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, where not substantially job-related), citizenship status, or any other basis prohibited by law.

Senior Coordinator, Education Initiatives

About the Academy Education Department:

The Education Initiatives office is a fast-paced programming department that is responsible for education outreach programs. In addition, the department is also responsible for the summer Academy Gold Rising Internship program and the Visiting Artists Series which are a key part of the Academy’s ongoing cultural equity and inclusion initiative that works to break down barriers and expand opportunities for young people who traditionally have not had access to entertainment industry career paths.

Job Summary:

The Academy Education Department is seeking a highly dedicated and dependable individual to serve as Senior Coordinator of Education Initiatives. This position reports to the Senior Director, Education Initiatives. While the duties of this position include basic administrative and support, the successful candidate will also demonstrate advanced organizational, project management, and interpersonal skills, as well as a strong work ethic and sense of individual responsibility. Attention to detail is a must.

This position is represented by the Union

Duties and Responsibilities:

– Provide administrative support to the Education Initiatives and Academy Gold Rising teams including scheduling meetings and Zooms, answering phones, greeting guests, creating meeting agendas, taking meeting notes, replying to general Gold Rising inquiries via phone/mail/email, managing files, and processing invoices and expense reimbursements.
– Coordinate education and Gold Rising programs including inquiries and preparation of event materials.
– Ensure that all databases for the department are properly maintained and up to date.
– Maintain database of external contacts.
– Help coordinate special events and projects as assigned.
– Work closely with Academy Gold Programs (Gold Rising, Nicholl Fellowships, Student Academy Awards, etc.) throughout the year as needed.
– Edit talent bios, proofread documents, obtain talent release forms, and write confirmation letters.
– Assist the department with recruitment and sourcing candidates through MyStaffingPro.
– Schedule interviews with internship candidates.
– Update Gold Rising App during the summer.
– Perform other duties as assigned to achieve the goals of the department and the Academy.

Qualifications and Requirements:

– A bachelor’s degree in education, Public Administration, Event Management, or a related field is preferred.
– 2-3 years of professional administrative and project management experience preferred.
– Knowledge of motion picture history is preferred.
– Excellent organizational skills, detail-oriented, with demonstrated proficiency in computer expertise, especially with Microsoft Outlook, Word, Excel, and PowerPoint.
– Experience with organizing Zoom Meetings and Zoom Webinar and basic knowledge of AirTable.
– Basic writing skills.
– Outstanding communication skills with special attention to detail and accuracy.
– Excellent interpersonal skills essential, with the aptitude to handle a variety of people, personalities, and ever-changing schedules and situations with diplomacy, discretion, and poise.
– Must be detail-oriented and able to work on multiple projects in a fast-paced, high-pressure environment.
– Flexibility, with the capacity to multi-task, meet deadlines, follow instruction, handle change, and maintain a cool head and pleasant demeanor in stressful circumstances.
– Some night and weekend work may be required and may be assigned on short notice.

Why Work at The Academy:

– Career Advancement: Enjoy clear pathways for promotion within the Academy.
– Impactful Programs: Play a crucial role in coordinating the Academy Gold Rising Internship and Visiting Artists Series, promoting cultural equity and inclusion.
– Engage with Talent: Create development opportunities for underrepresented youth.
– Innovative Projects: Contribute to unique educational outreach programs and special events that inspire future industry leaders.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

The expected hourly rate for this role is $23. The actual base pay offered will be determined on factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.

Salary: $23/hour

Benefits: 
– Comprehensive medical, dental, and vision.
– PTO and sick time
– 401(k) retirement plan

Education requirements: High school degree

Deadline to apply: July 31, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply directly on company website 

Animation Teacher

Venice Arts is seeking a creative educator in animation (2D and Stop Motion) to teach
in-person classes centered around personal and community storytelling, using Venice Arts’ experiential and project-based approach to education. The ideal candidate can lead
beginning to advanced workshops for youth, ages 10-18. Teaching artists are expected to
create theme-based projects that ignite the next generation of storytellers!

Venice Arts provides a syllabus template and examples that outline our pedagogical
approach and aims to support teaching experience through bi-annual training, classroom
observations, and feedback. We look for educators who can comfortably work within our
teaching model while making thoughtful modifications to make the class their own.

Salary: This is a non-exempt (hourly) position. Entry level teaching artists begin with a teaching rate of $115 for every two hour class (3 hours at a teaching rate of $30/hour and 1 hour for prep at the admin rate of $25/hour). Syllabus writing (up to 8 hours), preparation hours, and mandatory training are also paid at the administrative rate of $25/hour.

Benefits: N/A

Education requirements: None.

Deadline to apply: August 9, 2024

Documents required to apply: Resume and cover letter.

How to apply: Visit this site for full information and fill out an application at the link provided, and attach a resume and cover letter highlighting relevant skill
and experience, in a single pdf.
Note: No phone inquiries, emails or walk-ins.
Other materials may be requested if an interview is scheduled.

Program Manager

Launched in 2015 as a national initiative, artEquity provides tools, resources, and training at the intersection of art and activism. With over 5,000 individuals trained, and a growing alumni community, artEquity is building a broad base of individuals and organizations who are strategically poised to create and sustain a culture of equity, inclusion, and justice through arts and culture.

Team Approach
artEquity works with a team approach based on administrative and project needs. This position will be the Team Lead for key national initiatives and report to the Director of Programs.

Responsibilities/Duties
Working with a dynamic team of staff and facilitators, the Program Manager provides supervision and administration for artEquity programs including scheduling, team communications, logistics, budgeting, registration support, curriculum development, participant selection/communication, workshop facilitation, and more. As a member of a collaborative national team, the Program Manager will work remotely, attending teleconference and video meetings, as well as periodic in-person convenings, meetings, and trainings. Primary duties will include, but not be limited to:

Program Management and Administration
– Create and manage the work plan(s) for existing virtual and in-person programs as assigned.
– Supervise and collaborate with contracted Program Producers, Facilitators, and tech support staff.
– Monitor the day-to-day delivery of programs in order to ensure ongoing programmatic integrity.
– Support participant registrations.
– Draft and manage communications to participants, external partners, vendors, and facilitators.
– Collaborate with the Operations Team to ensure ASL, CART, and other accessibility resources are provided as needed.
– Co-design and manage program budget, tracking, and reporting, including monthly review of program budget report from bookkeeper.
– Provide leadership during virtual programming on platforms like Zoom and Google Meet.
– Manage and provide administrative support for the in-person program experience, supporting areas such as booking travel, lodging, and catering; securing venue and vendor partnerships; creating and communicating Covid safety protocols; curating Swag Bags; etc.
– Facilitate the creation and updating of program curriculum.
– Conduct site visits and manage ongoing relationships with host arts organizations.
– Travel to and provide onsite leadership and support for in-person programming.
– Participate in grant writing, funder calls, and grant reporting as needed.

Team Participation
– Participate in weekly full team calls and share program updates with team members as needed.
– Participate in team retreats and renewal events.
– Participate in antiracist and anti-ableism working groups/training as appropriate.

Strategy and Vision
– Contribute to the strategic vision for artEquity programming.
– Work collaboratively with the Programming Team to design the overall programming calendar.
– Collaborate with the Director of Marketing and Communications on communications to potential audiences via e-blasts, social media, and the website.
– Collaborate with the Programming Team to further develop existing programs and launch new programs that artEquity has conceived of but not yet started.
– Schedule and facilitate team check-ins, prep calls, and debrief opportunities.

Skills
– Have significant experience in program administration and management.
– Have an affinity for detail-oriented tasks and administrative processes.
– Be able to hold and execute multiple simultaneous work plans.
– Have experience facilitating large groups and addressing social justice/antiracism content.
– Have a commitment to social justice and activism.
– Have experience supervising others and moving diverse teams toward complex goals.
– Have exceptional written and verbal communication skills.
– Have a willingness and ability to engage in strategic thinking and planning.
– Have an interest in and/or familiarity with the arts.
– Have a high level of discretion and ability to review and safeguard confidential data and information.
– Have a commitment to ongoing self-reflection, awareness, and analysis-building.
– Have the ability to collaborate and skillfully receive and integrate feedback non-defensively.
– Be comfortable making decisions and working independently, as well as working collaboratively.
– Must be familiar with both Microsoft Suite and Google Drive platforms, Canva, project management software, Wix, Zoom, and MailChimp, as well as all social media programs.
– Access to local transportation and willingness to make local and national trips and drive on behalf of artEquity when needed.

Commitment to equity and social justice
artEquity is committed to creating a diverse and inclusive environment. Applicants from populations historically underrepresented are strongly encouraged to apply. All applicants will receive consideration for employment without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ability, age, or veteran status.

Salary: 35 hours/week staff position at $28–$30.25/hour ($50,960–$55,055 annually), Non-exempt Employee

Benefits:
– Health and dental (employer pays 50%)
– Access to vision plans
– Annual professional development stipend
– Annual wellness stipend
– Monthly technology stipend
– Partial office/computer equipment reimbursement
– Access to 401K (non-matching)
– 14 paid holidays
– Paid time-off accrual
– One-week paid summer break
– Two-week paid winter break
– Flexible Spending Account (FSA)
– Access to One Medical (on-demand care)
– Access to Health Advocate
– Access to Talk Space Mental Health Therapy
– Access to supplemental life insurance
– Access to long-term disability insurance
– Access to short-term disability insurance

Education requirements: None.

Deadline to apply: July 12, 2024.

Documents required to apply: Resume, Cover Letter, Writing Sample.

How to apply: Apply here to submit your application and include the following:
– A resume
– A cover letter sharing what interests you in the position and in working with artEquity, how many years of paid relevant experience you have, and how your experience has prepared you for this role.
– Two written communications samples (email to a program partner, email to program participant, program report)
– Answer the narrative questions in the Application Form.

If you are unable to access the application form linked below or need assistance with the form, please connect with us at jobs@artEquity.org.

Communications Coordinator

Launched in 2015 as a national initiative, artEquity provides tools, resources, and training at the intersection of art and activism. With over 5,000 individuals trained, and a growing alumni community, artEquity is building a broad base of individuals and organizations who are strategically poised to create and sustain a culture of equity, inclusion, and justice through arts and culture.

Team Approach
artEquity works with a team approach based on administrative and project needs. This position reports to the Director of Communications and Marketing.

Responsibilities/Duties
Working with a dynamic team of staff and facilitators, the Communications Coordinator will provide support for artEquity communications, including e-newsletters, e-blasts, graphic design, and social media. As a member of a collaborative national team, the Communications Coordinator will work remotely, attending teleconference and video meetings, as well as periodic in-person meetings and trainings. The primary duties will include, but not be limited to, the following:

Marketing and Communications
– Create and post relevant content for artEquity’s social media channels, including Facebook, Instagram, and LinkedIn. This includes:
– Sharing e-newsletters, program offerings, and resources.
– Out-of-office posts and messages for staff.
– Other holiday and specific day/week/month observance posts.
– Monitor our social media channels and gather key metrics for reporting purposes.
– Produce regular e-newsletters.
– Produce e-blasts related to programming, fundraising, etc., as assigned.
– Design graphics and images as needed.
– Provide ongoing website maintenance and updates as assigned.
– Maintain Linktree and update the Instagram resource document on the website.
– Maintain and update press list, i.e., contact vetting, curation, and segmentation.
– Confirm donor and grant acknowledgment requirements.
– Maintain artEquity’s mailing list in MailChimp and database (Bloomerang) including email clean-up and segmentation.
– Support additional projects related to overall marketing and communications strategy as assigned.

General Administration
– Participate in scheduled team calls as needed.
– Participate in team retreats and renewal events.
– Participate in antiracism working group(s) / training and anti-ableism working groups / training as appropriate.
– Support gathering information for grant writing and grant reporting as needed.

Skills
– Have at least one year of experience as a non-profit social media manager, as well as graphic design experience with Canva and/or Adobe.
– Have a commitment to social justice and art activism.
– Have strong communication skills both written and verbal.
– Have a willingness and ability to engage in strategic thinking and planning.
– Have an interest in and/or familiarity with the arts and racial/social justice.
– Have a high level of discretion and ability to review and safeguard confidential data and information.
– Have a commitment to ongoing self-reflection, awareness, and analysis-building.
– Have the ability to collaborate and skillfully receive and integrate feedback non-defensively.
– Must be able to work independently, have strong decision-making skills, and work collaboratively as part of a dynamic team.
– Must be familiar with Microsoft Suite and Google Drive platforms, as well as project management software (Asana), database (Bloomerang), Wix, Canva, Mailchimp, and all social media platforms.
– Must be extremely organized and detail-oriented.

Job Status: Part-time (20 Hours), Hourly, Non-exempt Employee

Commitment to equity and social justice
artEquity is committed to creating a diverse and inclusive environment. Applicants from populations historically underrepresented are strongly encouraged to apply. All applicants will receive consideration for employment without discrimination based on race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ability, age, or veteran status.

Salary: 20 hours/week at $22.50–$25.00/hour

Benefits:
– Annual professional development stipend
– Annual wellness stipend
– Monthly technology stipend
– Partial office/computer reimbursement
– Access to 401K (non-matching)
– 14 paid holidays
– Paid sick/wellness time
– Paid time-off accrual

Education requirements: None.

Deadline to apply: July 5, 2024

Documents required to apply: Resume, Cover Letter, Work Sample/Portfolio, Writing Sample

How to apply: Apply here and include:
– A resume
– A cover letter sharing what interests you in the position and in working with artEquity, how many years of paid relevant experience you have, and how your experience has prepared you for this role.
-One writing sample (a newsletter, e-blast, or press release)
-One graphic sample (social media post, e-blast, newsletter, or website you created)
​​
If you are unable to access the application form linked below or need assistance with the form, please connect with us at jobs@artEquity.org.

Vice President, Academy Theaters

Job Summary:

This is an extraordinary opportunity for an experienced venue manager to reimagine theater operations at the Academy. The position will oversee theater operations at the four state-of-the-art theaters operated by the Academy of Motion Picture Arts and Sciences (AMPAS) and the Academy Museum of Motion Pictures (Academy Museum) at their venues in Beverly Hills and Los Angeles: the Samuel Goldwyn Theater, the Linwood Dunn Theater, the David Geffen Theater, and the Ted Mann Theater. You will be responsible for integrating two separate theater operations teams, overseeing the Cinema Projection and Events A/V teams, and developing unified policies and procedures, and hiring, training, and managing a newly unified Academy Theaters team. This will include ensuring seamless operations for every show and activity supported by the department and delivery of a best-in-class customer service experience across the Academy’s theaters and its other spaces.

Duties and Responsibilities:

– Overall responsibility for the Academy Theaters Department, including strategic, managerial, fiscal, operational, administration, scheduling, and staff supervision functions to ensure a premier experience for the theaters.
– Work closely with the Academy COO and other staff to create the vision and long-term strategy for the development and growth of the Academy Theaters Department, with a focus on the integration of the AMPAS and Academy Museum teams into one unified team and oversight of the Cinema Projection and Events A/V team.
– Oversee and work closely with the leader of the Cinema Projection team to uphold the highest technical standards in our theaters.
– Serve as the lead representative for the Academy and work closely with the Theater Standards Committee or any successor advisory group.
– Oversee the Events A/V team and its work in the Academy’s theaters and its other spaces.
– Ensure access to theater programs is as inclusive and accessible as possible.
– Effectively communicate the capabilities and any limitations of the Academy theaters to internal and external stakeholders.
– Develop and ensure that department systems, procedures, and practices support effective operations while also providing outstanding customer service.
– Project an image of friendliness, professionalism, and willingness to provide personalized services to all members, clients, vendors, employees, and guests.
– Develop and maintain operations budgets for the theaters.
– Negotiate contracts and manage relationships with vendors and suppliers.
– Recruit, train, and manage department staff members, including implementing performance tracking and improvement measures.
– Ensure the theater facilities and technologies are in optimal condition for an exceptional movie experience, including all back-of-house support spaces and green rooms. Frequent on-site presence is required.
– Lead production meetings in-house programming in close collaboration with Film Programming, Public Programming, and Academy Membership and schedule and assist with rehearsals, sound checks, and projection checks whenever necessary.
– Serve as a liaison with departments across the Academy and with vendors regarding production, security, and visitor services for all client-led rental events.
– Work closely with Academy departments to create detailed production and technical plans for the successful execution of public programs.
– Maintain a strong working knowledge of new cinema technology including ADA devices and provide recommendations to senior leadership for advancement in this area.
– Ensure compliance with all local, state, and federal laws and regulations.
– Take on other duties as assigned.

Qualifications and Requirements:

– A bachelor’s degree in business, hospitality, or related field preferred.
– 10+ years of experience operating a high-profile cinema or event venue; museum, or other arts nonprofit experience a plus.
– 10+ years of managerial experience and significant working knowledge of best practices to develop high-performing teams.
– Strong knowledge of cost center/departmental operations within an organization, including financial, managerial, strategic, budgeting, and staff supervision.
– Demonstrated knowledge of cinema technology, lighting design, sound design, and theater operations.
– Demonstrated knowledge of film history and the film industry.
– Demonstrated knowledge of current and legacy film sound and picture formats.
– Demonstrated knowledge of sound and picture presentation and the sensibility to identify when it is right and when it is wrong.
– Experience working with venue rental clients.
– Flexibility and problem-solving skills to adapt to the ever-changing nature of live events.
– Strong understanding of movie theater showmanship best practices required.
– Must enjoy working with the public and demonstrate friendliness, professionalism, enthusiasm, and a customer-centric approach.
– Proven effectiveness in planning, assigning, directing, motivating, and reviewing the work of employees.
– Must be able to work a flexible schedule to include evenings, weekends, and some holidays.
– A commitment to diversity, equity, accessibility, and inclusion.

Physical Demands:

– Moving, stair climbing, traversing stairways, forward bending or squatting, and moderate transporting.
– Remain in a stationary position for extended periods of time.

NOTE: All requirements are subject to modification to accommodate individuals with disabilities.

If hired, we require all employees to be vaccinated against COVID-19, unless a medical or religious accommodation is needed as determined on a case-by-case basis.

Salary: $160,000

Benefits: Comprehensive medical, dental, and vision; PTO and Sick Time; 401(k)

Education requirements: High school diploma

Deadline to apply: August 1, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply here

YOLA at HOLA Brass Teaching Artist (Tuba)

Title: YOLA at HOLA Brass Teaching Artist (Tuba); Youth Orchestra Los Angeles (YOLA) at Heart of Los Angeles (HOLA) Teaching Faculty  

Department: Music

Reports to: YOLA at HOLA and Music Program Director

FLSA: Non-exempt 

Hours: Approximately 8-12 hours/normal programming week, for 37 weeks/year. Hours are subject to change with academic calendar and/or program needs. 

Salary: $45 per hour

Start Date: ASAP

Heart of Los Angeles (HOLA) provides underserved youth with exceptional programs in academics, arts and athletics within a nurturing environment, empowering them to develop their potential, pursue their education and strengthen their communities. 

Core Values: Respect, Responsibility, Positive Communication, Support & Inclusion.

Youth Orchestra LA (YOLA) is the Los Angeles Philharmonic’s initiative, supported by a network of stakeholders, to provide access to exceptional instrumental and orchestral education in order to promote youth development. Central to YOLA is the LA Phil’s plan to build youth orchestras in underserved communities throughout Los Angeles with community partners.

POSITION SUMMARY

Responsible for leading brass sectionals for YOLA at HOLA, a joint venture of the Los Angeles Philharmonic and Heart of Los Angeles (HOLA). He/she/they will ensure the highest musical experience for YOLA at HOLA, create curriculum and pedagogy in collaboration with other YOLA at HOLA music faculty, and support each child holistically. He/she/they will support the HOLA philosophy and community as a part of YOLA at HOLA and help facilitate community and family involvement.

YOLA at HOLA is the second site of Gustavo Dudamel’s signature program Youth Orchestra LA, inspired by El Sistema, the Venezuelan music education system that provides a quarter million children with free musical instruments and music instruction. Over the last thirty years, Heart of Los Angeles has become a home-away-from-home for countless numbers of inner-city youth. With YOLA, this vibrant community center has become a hub of intensive and joyful music making. Each participant receives a rich music curriculum focused on cultivating a caring, cooperative, and fun community. The instruments and the program are free to all participating students as long as they uphold their contract to take care of the instrument, practice, and participate in YOLA at HOLA music programming. Participating students come from within a five-mile radius of HOLA community center, located in and around Lafayette Park, Los Angeles.

ESSENTIAL DUTIES & RESPONSIBILITIES: 

As YOLA at HOLA faculty member, responsibilities include (but are not limited to): 

Collaborating with YOLA at HOLA faculty to create a shared curriculum, pedagogy and culture inspired by the ideals of El Sistema.
Teaching tuba, and/or combined brass sectionals for beginning, intermediate, and advanced YOLA at HOLA brass students.
Lesson planning for the groups and sessions that are taught.
Team teaching with other wind and brass faculty when necessary.
Leading ensembles/conducting as assigned. 
Assisting with full orchestra rehearsals; playing in the section, helping students individually, classroom management, collaborating with the YOLA Conductors. 
Assisting with concerts and special events.
Communicating with the YOLA at HOLA director, program managers, and tutor, in order to understand each child holistically. 
Attending music pedagogy and tutoring professional development sessions.
Supporting youth development in individual and collective agency and expression through artistry and citizenship
Preparation and communication with music teachers, YOLA Conductor, Program Director, Program Managers, LA Phil staff, parents, and the HOLA team.
Arranging orchestra parts to suit wind (or other) instruments if needed.
Embodying the El Sistema ideals of mentorship, team teaching and experiential learning by being a role model and mentor to those entering the classroom to learn, such as YOLA students, Masters of Arts in Teaching graduate students or volunteers.
Representing the YOLA at HOLA program by embodying the HOLA core values, and welcoming visitors into the collaborative teaching space.
May perform other duties as assigned.

QUALIFICATIONS: 

Demonstrated excellent musicianship and artistry as a teacher/performer. 
Strong background in music education required.
Commitment to youth development in individual and collective agency and expression through artistry and citizenship
Strong commitment to El Sistema’s philosophy of social change through music, the mission of HOLA, including embedding of HOLA’s Core Values (Respect, Responsibility, Positive Communication, Inclusion and Support) in all aspects of artistic direction/work
Resourceful, creative, takes initiative
Ability to be flexible in a fast-paced environment
Four-year undergraduate degree or equivalent experience required; post-graduate degree or equivalent experience a plus.
Strong experience teaching brass classes to children.
Experience leading/conducting ensembles.
Strong knowledge of brass repertoire, curriculum, and pedagogy.
Experience working with children from diverse ethnic and economic backgrounds; experience working in underserved communities.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
Interest and ability to be a motivational mentor/role model for students, parents, graduate students, and peers as an artist, teacher, and citizen.
Ability to work under frequent observation, collaborate with peers and to both give and receive constructive and helpful feedback when needed.
Bilingual in English/ Spanish or English/Korean a plus.
Must pass CA DOJ Background check.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls. The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus. The noise level in the work environment is usually moderate. The building environment does not provide air conditioning and heat in all areas. Outdoor work is expected in some cases.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

HOLA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, or veteran status.

Salary: $45 per hour

Benefits: N/A

Education requirements: None

Deadline to apply: July 6, 2024

Documents required to apply: Resume, cover letter

How to apply: More information and to apply.

 

Grantwriter for Musician-Centered NonProfit

Request for Proposal: Grant Writing Services

ABOUT WHIPPOORWILL ARTS
Founded in 2018 and based in the San Francisco Bay Area, Whippoorwill Arts is on a mission to invest in and uplift the work of roots musicians and nurture their creativity with a focus on collaboration, fair wages, equity, and social justice.

In 2020, Whippoorwill Arts commissioned a milestone national research study conducted by Slover-Linett Audience Research, “Turn Up the Mic, Tune Up the Future: A National Research Study of Roots Musicians in the U.S.” The study revealed a need for three kinds of change:
Economic Equity
Professional Protections
Collective Effort

Rooted in these pillars, Whippoorwill Arts has created innovative programs that create paid performance opportunities and professional development programs for high-quality musicians, while also bringing live music to underserved communities in non-traditional venues such as homeless shelters, addiction centers, and public schools. Whippoorwill Arts also engages in ongoing advocacy to improve working conditions for professional musicians.

Whippoorwill Arts is a national organization, currently working in the San Francisco Bay Area, Los Angeles, Nashville, and Colorado with plans to expand to additional sites around the country.

SCOPE OF SERVICES
Whippoorwill Arts seeks a qualified person or firm to provide grant writing services to the organization. As a relatively new non-profit organization that has only recently begun receiving grant funding, Whippoorwill Arts is seeking a partner to proactively help it increase and optimize funding from institutional sources. Scope of services to include:
Continuing and improving the current grant process, systems, and reporting for active and in-progress grants;
Researching funding opportunities from private foundations, government funders, and corporations to identify alignment with Whippoorwill Arts programs in each of its locations across the country;
Drafting and submitting LOIs and grant proposals in a timely, thorough, and compelling manner to ensure and grow funding for Whippoorwill Arts programs;
Tracking all grant applications and awards, and liaising with Whippoorwill Arts finance and program staff to ensure grant contracts, reports, and other necessary paperwork is filed in a timely manner.
Drafting other communications as needed and appropriate on behalf of organizational leadership to help establish or build relationships with potential or existing funders;
Serving as advisor to Whippoorwill Arts staff and Board members regarding funding strategies, including collecting and sharing feedback from funders regarding Whippoorwill Arts programs and grant applications.

QUALIFICATIONS
Whippoorwill Arts is seeking an individual or firm with at least 3-5 years of successful experience in securing funding from institutional sources, and knowledge of best practices in researching, writing, and reporting on grants from a variety of sources. As an organization that does not fit in the traditional “box” of an arts non-profit, we are seeking someone who is interested in helping us advocate with funders and find non-traditional funding opportunities, as well as pursuing the more traditional open application opportunities. Preference given to those with experience and a personal connection to music or the arts, as well as those based in one of the geographic areas currently served by Whippoorwill Arts (San Francisco Bay Area, Los Angeles, Nashville, Colorado).

CONTRACT
This is a part-time contract, generally ranging from 5 – 15 hours/month with possibility for growth as additional funding opportunities are identified.

Salary: Hourly Rate based on experience and track record

Benefits: N/A – lunch at staff meetings, free attendance at concerts.

Education requirements: Bachelor’s degree

Deadline to apply: June 27, 2024

Documents required to apply: Resume, Cover Letter, References, Work Sample/Portfolio, Writing Sample

How to apply: Email manager@whippoorwillarts.org with resume, grant writing sample, and please include a cover letter with the types of grants you have raised:

MAJOR DONOR: Individuals contributing $5000+

FOUNDATION: Private and.pr Public Foundations?

GOVERNMENT: Please specify state, federal, NIA, NIH etc

CORPORATE FOUNDATION

Have you raised gifts of $5000+? How many?

Largest gift raised from one source, name of source, amount, date, purpose.

“We meet in person on Mondays in Point Richmond, are you available to attend once/quarter? This is not a requirement but a preference.”

 

Open Call: Bucharest International Dance Film Festival

BIDFF #10: MAPPING BODIES
OPEN CALL FORT SHORT DANCE FILMS

Filmmakers, dance artists, animators, visual artists and digital art makers are invited to submit their works for the competition section of BIDFF – Bucharest International Dance Film Festival (September 5 – 8, 2024).

BIDFF is looking for its competitive sections for short dance films produced in the last two years that do not exceed 20 minutes in length and have a minimum quality of Full HD (1080p). The films can be either live action or animation, in genres of fiction, documentary, experimental, screen dance or musical. Films that talk about the body or the world of dance, as well as conceptual shorts oriented around the idea of movement, are also accepted.

Artists are encouraged to submit especially daring cinematic works dealing with topics interconnected with ecology, technology, body transformations and connections between past and future.

The theme of the tenth anniversary edition of BIDFF, “Mapping Bodies”, invites artists and audiences alike to imagine the dance of the future as a map of artistic journeys across various cultural or socio-political contexts, its crossing enriching the way we communicate and express ourselves and revealing new perspectives on the contemporary world.

Filmmakers can submit their works through FilmFreeway (https://filmfreeway.com/bidff2024) by no later than June 14 (regular deadline) or July 12 (late deadline). More details about the open call on https://www.bidff.ro/open-call-2024.

All applicants will be informed about the outcome of their submission by July 31, 2024.

Salary: Awards & Prizes BIDFF awards excellence, novelty and courage in filmmaking with a prize pool of 1500 euros. Awards: → Best International Film → Best Romanian Film

Benefits: Money awards for Best International Film and Best Romanian Film;  free entry to all the events of the festival, excluding workshops that require a previous application.

Education requirements: High school diploma, Bachelor’s Degree, Master’s Degree

Deadline to apply: July 12, 2024

How to apply: Contact details: contact@bidff.ro