ArtsUP! LA is seeking a highly organized and motivated Administrative Assistant to provide essential support to our team. The ideal candidate will be creative, have excellent communication skills, a passion for the arts, and the ability to manage multiple tasks in a dynamic, fast-paced environment. This individual will support day-to-day operations and contribute to the smooth functioning of the organization. The majority of this position can be done remotely, but about 25% of the time will involve on-site responsibilities. Although this position will have plenty of opportunity for growth, the current expectation is an average of 10-15 hours of work per week.
Key Responsibilities:
Administrative Support:
Provide general administrative support to the Executive Director.
Manage calendars, schedule meetings, and help organize staff and programming events.
Assist with payroll, accounting, budgets, and strategic planning.
Handle incoming communication, including phone calls and emails.
Draft, proofread, and format correspondence, reports, and presentations.
Work with program managers on scheduling and logistics.
Maintain and update filing systems, both digital and physical, to ensure records are kept current and accessible.
Human Resources (HR):
Assist with HR functions, including maintaining personnel records and onboarding new employees.
Support in managing employee benefits, leave tracking, and compliance with labor laws.
Coordinate training and development opportunities for staff.
Legal and Contracts:
Assist in organizing and managing contracts for performers, vendors, and other partners.
Support the review and filing of legal documents and agreements, ensuring compliance with relevant laws and organizational policies.
Board Reporting and Governance:
Assist in preparing reports and materials for board meetings.
Ensure that all required documents are submitted to board members on time.
Maintain board-related files and communications, including minutes, resolutions, and action items.
Event Coordination:
Assist in the planning and coordination of performances, events, and community outreach programs.
Coordinate logistics for rehearsals, performances, and meetings, ensuring that all necessary resources and materials are available.
Liaise with vendors, venue staff, and volunteers for event support.
Fundraising and Donor Relations:
Support fundraising efforts by assisting current teams in preparing and managing donor correspondence, thank-you letters, and event invitations.
Assist in the research and tracking of grants and donations, including maintaining donor databases.
Help coordinate fundraising events and donor stewardship initiatives.
Office Management:
Assist in onboarding new staff and volunteers.
Communication and Outreach:
Foster positive relationships with artists, stakeholders, patrons, and community members.

Qualifications:
Education: High school diploma required; Associate’s or Bachelor’s degree in arts administration, business, or a related field preferred.
Experience: Minimum of 2 years working with a non-profit or arts organization, preferably in administrative or office support role.
Skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Strong written and verbal communication skills.
Excellent time management and organizational abilities.
Ability to work independently and in a team environment.
Knowledge of nonprofit operations and the arts is a plus.
Personal Attributes:
Strong attention to detail and ability to prioritize multiple tasks.
Enthusiasm for the performing arts and the mission of the organization.
Professional demeanor and customer service-oriented attitude.
Ability to maintain confidentiality and handle sensitive information with discretion.

Salary: $20,000/annually 

Benefits: No benefits currently.

Education requirements: High School Degree

Deadline to apply: October 18. 2025 

Documents required to apply: Resume, Cover Letter, References

How to apply:Please submit your resume, cover letter, and two references to TeamUP@artsupla.org. We are an equal-opportunity employer and encourage candidates from all backgrounds to apply.

Clockshop is seeking to hire a Development and Special Events Coordinator (Part-time) to join our team of non-profit professionals. The Development and Special Events Coordinator is a crucial development support position for an individual with a passion for the work Clockshop does and in interest in learning more about how to resource it with individual giving fundraising strategies. The Development and Special Events Coordinator will work in partnership with the Executive Director and Development Director to support individual fundraising efforts by managing our CRM donor database, running reports and analysis, assisting the Executive Director with scheduling and administrative tasks, and coordinating all logistics for our special fundraising events, including our annual Gala (in September), donor dinner (in March/April), and occasional smaller gatherings (including organizational Board meetings and VIP tours/walkthroughs). The Development and Special Events Coordinator works collaboratively with the Executive Director and Development Director and the programming and communications staff to ensure that our donor-facing storytelling reflects our high quality programs and encourages giving to support the organization’s mission and vision. The ideal candidate will have great interpersonal capacities, a great customer service mentality, seasoned event production and organizational skills, creative ideas, and a willingness to learn. This position will have the opportunity to train with a highly experienced Development Director and may transition to full-time as budget allows.

We are expecting to fill this position by November 2025 at the latest. Please apply by October 17 for full consideration.

Details:
Part-time, hourly staff position
20 hours per week
16 hours (or 2 days) in-person preferred, with 4 additional floating hours remote or for events.
$25-30 per hour depending on qualifications

Start date: by November 1, 2025

Duties and Responsibilities include, but are not limited to:

Core duty: Works with Executive Director, Development Director, program staff, and board to logistically support funding strategies to underwrite Clockshop programs and operational costs (including events, database management, communications, and scheduling).

1. Assisting the ED and Development Director in writing, editing, and developing fundraising materials for the board, foundations, the public, and individual donors.

2. Scheduling regular meetings for the ED with current and prospective major donors, foundations, and program officers, and following up with additional cultivation strategies.

3. Manages and improves donor data and reporting using our CRM system.

4. Oversees the donor acknowledgment program, with an eye towards improving the process.

5. Support in forecasting an annual fundraising budget (with the Executive Director and Development Director), and then managing expenses to the approved budget.

6. Organize and implement all event production for Clockshop’s annual fundraiser and additional in-person donor cultivation events to deepen relationships with prospective donors.

7. Works in partnership with the Programming team to ensure that programs are conveyed in a fresh and centered way in individual donor stewardship strategies.

8. Helps develop shared understanding of internal fundraising strategies, events, and roles among all staff.

9. Executing regular reports on past and current giving, to inform future strategies for fundraising.

Qualifications

Successful candidates will have experience working in a non-profit setting working with data management, event production, and administrative tasks. They are passionate about Los Angeles, contemporary visual arts in the public sphere, public parks, and social & environmental justice. Experience working in development or major gifts is a plus, but must at least demonstrate an authentic interest in non-profit fundraising. They have proven superior customer service skills with internal and external audiences. They embrace the power of teamwork in a supporting capacity and are excellent collaborators; they foster a healthy, balanced work culture and understand sustainable business practices. Current software requirements: CRM or database software fluency (MonkeyPod, Nationbuilder, or something similar), Google Business Suite, Airtable or similar project management software. Some experience with WordPress and social media insights are a plus. Must be an excellent writer and communicator.

Salary: $25/$30 hourly 

Benefits:Vacation and sick time, plus federal holidays. Additional office recesses throughout the year. Support to engage in professional development opportunities

Education requirements: Bachelor’s Degree

Deadline to apply: October 17,2025 

Documents required to apply: Resume, Cover Letter, References, Work Sample/Portfolio

How to apply:

To Apply:
Please upload the following documents to our application form here

1. Cover letter
2. Current Resume
3. Three professional references
4. Two writing samples of any length (from short posts to essays to brochures)

Emailed or mailed applications will not be considered. You can reach out to info@clockshop.org with any questions.