Reports To: HR & Operations Director

Location: P.S. ARTS Office; Los Angeles, CA

Schedule: Office Hours 9AM – 5PM, must be able to work some nights & weekends

Designation: Full-time; Non-exempt

Pay Rate: $30 per hour

Start Date: September 2025

OVERVIEW

The HR & Operations Coordinator (“Coordinator”) provides admin and logistical support to the HR and Finance departments, as well as full coordination of P.S. ARTS’ daily office operations and IT. The Coordinator works under the guidance of the HR and Operations Director to implement office and HR-related policies and procedures, provide employee support, and contribute to department goals.

A successful Coordinator is organized, has a great attention to detail, and is proactive and collaborative in a people-focused environment. They will be familiar with maintaining day-to-day office operations, including office-based technology and have a basic foundational knowledge of human resources. And as one of the primary points of contact for P.S. ARTS, the Coordinator is expected to be responsive and efficient in a teleworking environment.

The Coordinator’s primary responsibilities include the following:
– Reception – oversee mail, screen & relay incoming calls and correspondence, etc.
– Secretarial – calendaring, meeting minutes, supply orders, coordinating travel, etc.
– Coordinate logistics for staff events*
– Coordinate and manage in-office and off-site P.S. ARTS storage
– Implement and enforce office protocols
– Oversee office equipment and tech + provide or facilitate tech support
– Maintain office supply inventory
– Support cyber security initiatives*
– Prepare invoices, payments, reimbursements, and expense requests*
– Credit card reconciliations*
– Track incoming revenue and prepare biweekly income logs*
– Support maintenance of QuickBooks Online (QBO)
– Recruitment – postings, screeners, scheduling interviews, events, etc.*
– Compliance tracking for P.S. ARTS employees (trainings, clearances, etc.)
– HRIS support (document scanning/uploading, data entry, etc.) *
– Assist with creating HR documents, collateral, and procedures*
– Participate in P.S. ARTS special projects, programs, and events as needed*

Please note this description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization need at the discretion of the CEO.

✽ A criminal history may have a direct, adverse, and negative relationship on these identified job responsibilities potentially resulting in the withdrawal of a conditional offer of employment. Additionally, per California Education Code § 45122.1, § 45125.1, and § 44237, criminal history restrictions apply.

Knowledge, Skills & Abilities
– 2+ years of experience working as an office manager or related position
– 2+ years of experience providing HR-related support
– Knowledge and experience with office tech and providing tech support
– Strong written and verbal communication skills
– Ability to tactfully recognize and handle sensitive and confidential information
– Proficiency with MS Office, QuickBooks, HRIS systems, Adobe, and Macs
– Familiarity or interest in the Arts
– Bilingual in Spanish/English preferred

Working Conditions:
– Lift, push, pull, or carry supplies, equipment, instruments or furniture up-to 40lbs.
– Bend, twist, reach, stand and/or sit for long periods of time.
– View LCD screens for long periods of time.
– Potential work with video equipment and a comfort with recording and/or being recorded.

Salary: $30/hourly 

Benefits: Medical, Dental, Vision, Life

Education requirements: None 

Deadline to apply: 10/09/25 

Documents required to apply: Resume, Cover Letter

How to apply: Email a cover letter and resume to jobs@psarts.org
Subject Line: HR/Ops Coordinator

Please no hardcopies or phone calls.
APPLICATION DEADLINE: 09/10/2025

Phone and in-person interviews will be scheduled on a rolling basis.

Job Title: Program Director
Reports to: Deputy Director of Policy & Programs
Supervises: Program Manager
Classification: Full-time, Exempt, Hybrid

POSITION SUMMARY
Create CA seeks a dynamic and strategic Program Director to lead our statewide advocacy capacity-building, drive youth engagement initiatives, manage collaborative programming, grow our network, and align community-focused work with statewide policy and collective impact initiatives. The Program Director will be part of the senior team and co-lead the advancement of systems change through programming that centers equitable access to arts education for all public school students in California.

KEY RESPONSIBILITIES

1. Advocacy Capacity Building & Community Engagement
– Develop and oversee statewide programs, including Arts Now, that build capacity among students, educators, parents, and local community members to effectively advocate for quality arts education in their schools and districts.
– Enlist specialists to co-design and deliver trainings and develop resources to increase community knowledge and engagement in advocacy, policy and promising practices to increase access to arts education.
– Facilitate strategic partnerships with organizations and school districts to grow Create CA’s grassroots network, increase our reach and strengthen collective impact efforts.

2. Youth Leadership & Campaign Development
– Manage and support a statewide Youth Advisory Council, guiding them in the creation and execution of youth-led student engagement campaigns.
– Facilitate youth leadership development opportunities throughout the organization’s work and foster a collaborative, inclusive culture among the Youth Advisory Council.
– Develop strategies to engage youth through our programs and initiatives.
– Lead the planning, coordination, and execution of Student Arts Advocacy Day(s), including logistics, outreach, programming and speaker recruitment. Ensure the events center on student priorities and advance arts education policy priorities.
– Identify potential partners and explore collaborations with youth-serving organizations that share our commitment to youth empowerment to amplify impact, develop collective actions and strengthen statewide youth advocacy.

3. Legislative & Policy Advocacy
– Work closely with Create CA’s Deputy Director and contracted lobbyist to support legislative tracking, analysis and strategy development.
– Work with the Deputy Director on developing and activating the annual policy and legislative agenda.
– Coordinate youth and community participation in legislative actions, hearings, meetings with lawmakers, and public comment opportunities.
– Contribute to developing policy briefs, testimony, and communications that clearly articulate Create CA’s arts education policy agenda.
– Translate complex policy information into accessible materials and talking points for use by advocates across the state.
– Work with the Deputy Director to convene, design, and facilitate Policy Council meetings, and lead all related administrative functions.

4. Collective Impact & Strategy Alignment
– Work with the Deputy Director to ensure alignment on programming and broader strategic initiatives.
– Work with the Deputy Director to gather regular input and feedback (through surveys and focus groups) from program participants, Policy Council members and field leaders to improve and inform our work.
– Contribute to Create CA’s collective impact work and provide long-term strategy and evaluation input, including helping update core strategic documents that guide collective work.
– Contribute to the communication strategy and develop strategies for local partners to advance the goals of Create CA’s public will campaign.

5. General Duties
– Major decision-making related to all aspects of the programs, including strategy, design, budgeting, evaluation, reporting, meeting coordination and contractor management.
– Provide direction, supervision, and support to the Program Manager.
– Report program activities, accomplishments, challenges and needs.
– Represent Create CA to the public and effectively work with constituents, including Board members, Policy Council members, nonprofit arts organizations, independent contractors, vendors, and the general public.

QUALIFICATIONS
1. Required Experience and Knowledge
– Minimum 5 years of experience in education policy, advocacy, arts education, community organizing, or program development.
Proven track record in advocacy and coordination with lobbyists or policy consultants.
– Strong understanding of California’s education system, arts education, policy landscape and key decision-making bodies.
– Experience working with diverse populations and employing culturally responsive, equity-driven approaches.
– Familiarity with collective impact strategies or cross-sector collaboration frameworks.
– Strong interpersonal skills and ability to provide strategic direction, supportive feedback and coach direct report(s) for success.
– Bachelor’s degree in Political Science, Public Policy, Public Administration, or related field preferred; significant relevant experience may substitute for formal education.

2. Key Skills
– Program design and implementation.
– Strong public speaking and meeting facilitation skills.
– Legislative and policy analysis.
– Strategic communications and policy writing experience (e.g., memos, op-eds, campaign messaging).
– Ability to analyze and communicate complex policy issues to non-expert audiences.
– Excellent strategic planning and project management abilities.
– Proficient in building and sustaining networks and coalitions.

ADDITIONAL INFORMATION
– Occasional evening or weekend availability may be required.
– Travel within California for events and meetings.
– Primarily remote, with the option to work in our Pasadena office; must be able to travel to the office as needed.

Salary: $91,000 – $105,000/annually 

Benefits: Benefits offered include medical, dental and vision benefits, 401(K) plan with company match, professional development stipends and paid vacation and holiday time.

Education requirements: None 

Deadline to apply: September 15, 2025 

Documents required to apply: Resume, Cover Letter, Writing Sample  

How to apply: Please send a cover letter, resume, and writing sample (blog, news article, research paper, or policy-related piece) to the Deputy Director at hr@createca.org with the subject line: Create CA Program Director Application—[Your Name].

LA Opera is seeking an Annual Fund Coordinator to join our team and play a vital role in supporting our Development department’s cultivation and stewardship of LA Opera’s donor base. This position is responsible for ensuring accurate and timely data entry, coordinating donor acknowledgments, supporting benefit fulfillment, and providing administrative support across a variety of fundraising functions.

This is a full-time, overtime-eligible administrative staff position based out of the Dorothy Chandler Pavilion in downtown Los Angeles. Presently there is some remote work flexibility, with the ability to work remotely up to twice a week in many weeks. The anticipated range for the starting base annual rate of pay is $49,920 to $54,080. This position requires some evening and weekend work related to performances and other donor events, in addition to regular office hours.

Examples of key responsibilities
• Accurately enter daily contributions into the donor database and maintain meticulous donor records.
• Process donor acknowledgments, including generating reports and executing mail merges for timely thank-you letters.
• Pull targeted lists for mailings, events, and solicitations.
• Track and process departmental invoices, monitor expenses, and maintain financial records in coordination with Finance.
• Coordinate the Donor Dress Rehearsal program, including communications, RSVP tracking, and onsite support.
• Track VIP subscription purchases and assist in coordinating subscription seating meetings.
• Respond promptly and professionally to donor inquiries via phone and email.
• Provide staffing support for the Allegro donor lounge during some performances and other donor cultivation events.
• Provide other administrative and event staffing support to the Development department.
Qualifications/requirements
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to quickly learn new systems and adhere to cybersecurity protocols.
• Collaborative team player with a proactive attitude and excellent interpersonal communication skills.
• Exceptional attention to detail and accuracy in both data entry and written communication.
• Strong organizational and time management skills; ability to prioritize tasks in a fast-paced, deadline-driven environment.
• Ability to handle confidential information with discretion and professionalism.
• Experience with donor management systems such as Tessitura is a plus.
• Demonstrated analytical skills and comfort working with data is preferred.

Salary:$49,920 to $54,080/annually 

Benefits:This position is eligible to participate in LA Opera benefit programs, including medical, dental, and vision insurance; life and long-term disability insurance; 403(b) retirement savings plan with a company match; cell phone stipend; Employee Assistance Program; subsidized parking or public transit reimbursement; and complimentary and discounted tickets.

Education requirements: None

Deadline to apply: September 30,2025 

Documents required to apply: Resume, Cover Letter 

How to apply: Apply via link

Long Beach Opera (LBO) seeks a Director of Development who will lead a wide range of fundraising activities and advancement activities for a highly entrepreneurial company. This position will manage a development coordinator and collaborate actively with LBO’s Marketing, Box Office and Artistic teams. The Director of Development reports to the Executive Director, and will work closely with the Board President and other members of LBO’s Board of Directors.

The Organization
Founded in 1979, Long Beach Opera (LBO) is Southern California’s first professional opera company, with a focus on site-specific productions of unusual and rarely performed works, both classical and contemporary. LBO seeks to reach, and shape, a new audience by premiering new works, commissioning work that expands the boundaries of the operatic form. We are constantly rethinking operatic classics in ways that reflect contemporary realities, making these works accessible and relevant. Our anchor arts programs include three fully-staged productions each year, along with an annual film festival and Opera@School, which produces children’s operas during the school year in Long Beach public schools.

LBO’s approach to performance helps to build and launch careers that matter. Our programming reflects the diversity of the Southern California audience, and the artists whose work we present come from the many communities that make up LA County. As an artist-centered organization, we engage the artistic community by seeking out and working with emerging local artists and offering mentoring on all aspects of composition, design and production.

James Darrah, who is also the Director of UCLA’s Opera Program, is LBO’s Artistic Director and Chief Creative Officer. Christopher Rountree, who is also the Artistic Director of Wild Up, is the Music Director.

A member of Opera America, LBO’s annual budget has ranged from $1.5 to $1.9 million in recent years.

Position Summary
The Director of Development will serve as LBO’s lead development strategist and fundraiser, while building a network of new support for LBO’s mission through regular interactions with the community and stewarding its longtime donors. This leader will oversee donor relations, development operations, grant writing and special events as well as major and planned gifts and annual fund solicitation. The Director of Development will also work closely with the Executive Director, the Artistic Director and the Board President to develop and sustain positive relationships with other community organizations, both in Long Beach and in LA County, and collaborate with the company’s leadership on planning a stability reserve campaign to be launched in mid-2026 following the completion of LBO’s new strategic plan.

Role and Responsibilities
Fundraising Leadership
Develop and oversee a comprehensive fund development plan, building the major gifts program to ensure LBO’s ongoing success and sustainability
Cultivate, solicit and steward a portfolio of current and prospective donors
Collaborate with board members and other volunteers to identify and solicit prospects and devise tailored engagement strategies
Oversee grant writing and grants management, ensuring accurate record keeping and alignment with institutional priorities
Manage staff members with experience in database management, grant writing and event planning and execution

Staff Management and Team Development
Lead and mentor the Development team, setting clear goals, providing regular feedback and fostering professional growth
Coordinate departmental responsibilities through an annual work plan and master calendar
Conduct annual staff evaluations and encourage a collaborative, mission-driven culture
Work with team leaders in education, marketing, artistic production and box office to identify and grow contributed and earned revenue

Organizing and Planning
Manage the development budget, ensuring efficient use of resources to meet revenue targets
Ensure the accuracy of donor database records and grants management processes to track relationships and donor engagement
Prepare reports and presentations for the board, including fundraising updates and donor insights
Participate in strategic planning activities with the goal of creating a capital campaign plan in conjunction with the Executive Director and board members.

Donor & Community Relations
Strengthen donor engagement by crafting compelling cases for support and personalized stewardship plans
Collaborate with the marketing team to ensure consistent communication with donors, members and the broader community
Use events strategically to build engagement and increase a sense of community
Maintain relationships with local and regional arts organizations as a basis for ongoing collaboration

Traits and Characteristics
The Director of Development must be an organized leader who combines strategic thinking with hands-on implementation. A collaborative team player with exceptional interpersonal skills, they will be capable of inspiring staff, board members and donors. The successful candidate will be comfortable managing people and processes, prioritizing the building of strong, meaningful relationships both internally and externally while appreciating the unique contributions of others.

Other key competencies include:

Diplomacy and Teamwork – skillfully navigates diverse perspectives and promotes cooperation to achieve shared goals
Superior Communication Skills – effectively communicates with internal and external constituents orally and in writing
Time and Priority Management – balances competing demands effectively and ensures efficient use of time and resources
Creativity and Innovation – possess the acumen to develop new approaches and processes to fundraising, donor stewardship and cultivation
Goal Orientation and Project Management – sets clear objectives, devises actionable plans and achieves results through thoughtful execution.

Qualifications
Four to five years of progressive, successful experience in major gift fundraising. Passion for music and the performing arts, broad understanding of the contemporary performing arts and knowledge of the Los Angeles philanthropic community. Experience with institutional giving, grant writing and/or community relations skills. Ability to work independently and collaboratively in a fast-paced, cutting edge entrepreneurial organization. Willingness and availability to work occasional evenings and weekends.

Long Beach Opera is an equal opportunity employer that does not discriminate based upon race, religion color, national origin, sex, sexual orientation, gender identity, gender expression, age status as a protected better, status as an individual with a disability, genetic information, political news or activity or other applicable legally protected characteristics. Candidates from historically underrepresented populations are encourage to apply for this role.

Salary: $80,000 – $95,000, annually

Benefits: Health Benefits, Paid Vacation, Holidays, and Sick leave, Other benefits may be negotiated based on experience and qualifications.

Education requirements: None, Bachelor’s Degree, Master’s Degree

Deadline to apply: September 15, 2025

Documents required to apply: Resume, Cover Letter, References

How to apply: Interested and qualified candidates should submit the following items for consideration:
A current resumé
Cover letter (no more than 1 page)
Names and contact information for three professional references
Salary expectations

All documents should be in .pdf format and include the candidate’s name as part of the file name. Submissions should be made to Amaridis Quintana via email at aquintana@longbeachopera.org by Sept 15, 2025. Position may be filled at any time prior to this date.