Director of Finance and Operations

Title: Director of Finance and Operations
Status / Classification: Full-time / Exempt
Compensation: $95,000- $110,000
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Director of Finance and Operations. The Director of Finance and Operations provides strategic leadership and vision to finance, budgeting, and information technology operations. They oversee all accounting functions, ensure accurate and timely program monitoring and annual audits, and provide regular financial reports to the staff and Board of Directors. The Director of Finance and Operations serves as liaison to the Board of Directors Finance and Audit Committees and as a trusted collaborator and thought partner with the CEO and Senior Leadership Team. This is the ideal position for an experienced mission-driven finance leader (e.g., Controller, Director of Finance) ready to take the next step in their career. This person will continue to build and execute the financial processes and systems and operational processes and systems of AFLA in partnership with the CEO.

ROLES AND RESPONSIBILITIES

Finance Management

  • Manages and oversees all financial operations including but not limited to accounting, forecasting, budgeting, payroll, investments, grants management/ invoicing, and scenario planning to safeguard the ongoing sustainability of the organization.
  • Ensures all financial operations comply with local, state, and federal laws; updates finance policies as needed and provides training to relevant staff to ensure compliance. Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
  • Ensures all required filings (including but not limited to payroll taxes; sales & use tax; property tax, forms 990, 199, RRF-1, etc.) are timely and accurate.
  • Participates in organizational revenue planning and development of grant budgets, optimization of resources, identification of areas of risk and potential solutions to mitigate them.
  • Ensures there are documented up-to-date standard operating procedures to support implementation of the finance function in accordance with accounting standards.
  • Oversees all agency banking activities and actively manages cash flow to meet organizational needs. Alerts the CEO to any potential shortfalls and to plan alternatives.
  • Serves as primary contact for independent auditors to ensure annual audit is completed timely; cooperates with funder audits and prepares corrective action plans, if needed.
  • Prepares monthly financial reports and periodic forecasts for the organization overall and for individual programs/functional areas; develops and presents quarterly and ad hoc financial reports for the Finance Committee and Board of Directors.
  • Oversees preparation of financial reports required for funders in cooperation with the development team; ensures that complete and accurate cost reimbursement and fee for service invoices are submitted timely.
  • Develops an investment policy statement (IPS) and monitors, tracks, and reports on investment performance monthly, quarterly, and annually.
  • Monitors grant spending to ensure compliance with grant requirements, applicable codes of federal regulations, or other oversight bodies to ensure satisfactory audits and avoid disallowed costs. Prepares final budget reports for grants.
  • Leads preparation of annual program and organizational budgets in partnership with Executive and Senior Leadership teams.
  • Serves as a member of the Senior Leadership Team and serves as liaison to AFLA’s Finance and Audit Committees and the Board of Directors. Provides input on organizational strategy and is responsible for achieving relevant strategic goals.
  • Leads implementation of accounting, payroll, and timekeeping software.
  • Processes the staff’s health care payments and Cal Savers.
  • Manages accounts payable and receivables; processes vendor invoices and payments.
  • Performs other duties as assigned.

Operational Management

  • Drafts and implements vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
  • Manages the AFLA’s CRMs as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems.
  • Supports adequate reporting around performance and execution against organizational goals and objectives.
  • Is responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as supervises computer consultants.
  • Ensures compliance with regulatory and governmental agencies’ requirements.
  • Supports the implementation of AFLA’s 2022 – 2026 strategic plan and mid-year organizational goals checkpoints.
  • Supports the organization’s major annual projects/events:conferences, collective impact work, virtual programming, etc as needed.

Organizational Leadership

  • Provides strategic leadership and vision to the Finance Department and oversees all accounting functions, ensures accurate and timely program monitoring and annual audits, and provides regular financial reports to the Board of Directors.
  • Works with the Director of Development to manage AFLA’s financial and development database entry and reconciliation processes.
  • Shares in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

Supervisory Responsibility
This position oversees finance contractors, outside accountants, and the auditors.

Eligibility
Ideal candidates should hold the following qualifications and experience:

  • Bachelor’s degree in accounting or related field is required. MBA or related Master’s degree is highly desired.
  • Minimum 5-7 years proven track record as a nonprofit CFO, Controller, or Director of Finance (or comparable work experience) with deep understanding of nonprofit accounting principles, cost allocation practices, grants management, and oversight of government funding required.
  • Expert level QuickBooks Online and Microsoft Excel is essential.
  • Experience implementing and using Gusto or other payroll/time and attendance platforms.
  • Proficient with cash flow management, budgeting, financial analysis and reporting, investment management, accounting functions and payroll.
  • Proficient with translating complex financial concepts to individuals at all levels, including finance and non-finance personnel and Board members.
  • Demonstrated excellence in organizational, managerial, and communication skills.

Preferred, but not required skills

  • Awareness of Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

Work Environment
This job operates in a hybrid work-from-home and professional office environment.

Travel
This position requires local travel, as well as occasional travel within the state of California.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation
Full-Time position – Starting salary range $95,000 – 110,000 dependent on experience. Benefits include health, vision, and dental care, CalSavers option, co-share working space, and gym membership.

How to Apply
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Director of Finance and Operations” no later than August 14, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Executive Assistant

Title: Executive Assistant
Status / Classification: Full-time / Non-exempt
Compensation: $26.88 per hour
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Executive Assistant to support the CEO. This person is also a liaison to the Board of Directors and for staff on administrative and operational matters of the organization. The Executive Assistant will continue to build and execute the operational and financial processes and systems of AFLA in partnership with the CEO. Responsibilities include:

Board Liaison (30%)

Board Management, including:

  • Facilitate board recruitment process in partnership with the Board Chair and CEO
    Onboard and off-board board members and track board terms, former board members, and board prospects on AirTable.
  • Administer annual conflict of interest and disclosure forms, stewardship policy and demographic surveys.
  • Board meeting preparation, including meeting virtual meeting spaces, venues, agendas, minutes, material prep, and follow-up.
  • Propose and manage an annual calendar of board meetings,committee meetings and trainings.

Administrative (50%)

  • Attend AFLA team and CEO meetings when needed and lead timely follow-ups.
  • Manage, schedule, and update the CEO’s calendar.
  • Draft, review and send regular board and key stakeholder communications on behalf of the CEO.
  • Coordinate travel arrangements, such as hotel and airfare.
  • Prioritize CEO emails and respond when necessary.
  • Maintain various records and documents for the CEO.
  • Support with maintaining the organization’s Online Board Community and ensuring regular updates and backup of information/research.
  • Assist in monthly income and expense coding and monthly credit card reconciliation in collaboration with CEO and external accounting firm.
  • With support from staff, draft and maintain the annual AFLA master calendar with AFLA Board and Committee related events, and keep the calendar up-to-date regularly.
  • Schedule internal meetings with staff and external meetings that require multiple staff members.
  • Timesheet reminder, collection, and bi-monthly roll-ups; submit the report to payroll.
  • Help coordinate the annual 990 process for timely submission.
  • Manage Google Shared Folder and ensure it is being updated regularly by staff.
  • Support in the process of updating key succession documents, including Stakeholder Management, Document and Information Inventory List, and Staff Cross-Training Intakes.
  • Support major annual projects and in-person events.
  • Support the implementation of AFLA’s current strategic plan and mid-year organizational goals checkpoints, including the coordinating logistics of our annual off-site retreat.
  • Support the Director of Development with AFLA’s individual and organizational membership coding via Bloomerang, including data entry and acknowledgement letters.
  • Manage accounts payable utilizing the bill.com platform for programs and organizational expenses.
  • Lead in maintaining and updating of internal grant processing tracker.

Other (20%)

  • Share in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

ELIGIBILITY
Ideal candidates should hold the following qualifications and experience:

  • Minimum 1-2 years experience in administration and/or operations.
  • Demonstrated excellence in organizational, managerial, and communication skills.
  • Ability to work flexible hours, including evenings and some weekends.
  • Confident decision-making skills and collaborative spirit.
  • Strong research and writing skills, with the ability to efficiently and clearly communicate complex information in writing.
  • Excellent professional judgment.
  • Thrive in a fast-paced environment with changing priorities and deadlines.
  • Juggle multiple tasks with ease and grace.
  • Meticulous attention to detail.
  • Excellent verbal communication skills and the ability to communicate with various levels of professionals; particularly experience interacting with nonprofit boards.
  • Strong organizational, project, and time-management skills.
  • Ready to thrive in a work culture with the following characteristics: collaboration and learning, data-driven practices, direct feedback, documentation, due diligence and preparation, professionalism and kindness, self-reflection, strategic thinking, and vulnerability.

Preferred, but not required skills:

  • Awareness of the Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

COMPENSATION
This is an hourly position paying $26.88 per hour, depending on experience, and includes benefits such as accrued vacation and sick time and a monthly work-from-home expense reimbursement package. 

HOW TO APPLY
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Executive Assistant” no later than July 31, 2024.

Arts for LA are equal employment opportunity employers and we strongly encourage diverse candidates to apply. Arts for LA do not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, where not substantially job-related), citizenship status, or any other basis prohibited by law.

Development & Communications Coordinator (Part-Time)

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Development and Communications Coordinator to support the organization’s fundraising and communications efforts. The Development and Communications Coordinator reports directly to the Associate Director of Development and Communications and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES
● Develop and update monthly social media calendars
● Draft and design social media posts
● Assist with the development and design of email newsletters
● Support special projects related to branding, marketing, and website development as assigned
● Maintain the organization’s donor database system (Bloomerang) including data entry, clean-up,
and report generation to support ongoing donor stewardship efforts
● Manage the timely acknowledgement of gifts and assure proper documentation of donations
● Process incoming and outgoing development-related mail
● Assist in identifying foundation and corporate prospects
● Prepare accurate research on prospects and assemble materials for donor meetings
● Support small donor event logistics
● Coordinate volunteer opportunities and special projects
● Assist in the preparation of grant applications and reports
● Maintain the organization’s annual grants and moves management calendars

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position is based in Los Angeles and may require local travel using the candidate’s own car. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office on Wednesdays and other day TBD. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 2 years of relevant experience
● Demonstrated experience in performing the job responsibilities outlined above

REQUIRED SKILL SETS
● Personal or professional connection to the arts in its many forms
● Highly organized, self-motivated team player, excited to play a critical role in a small team and
contribute to meaningful, mission driven work
● Strong social emotional competence and collaboration skills
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently
● Strong writing skills, particularly for marketing purposes
● Experience using social media platforms including Instagram and Facebook
● Strong computer skills and ability to maintain accurate and highly organized records/data
● Basic graphic design and/or video creation skills
● Familiarity with Canva
● Familiarity with Google Suite
● Experience working with donor CRMs preferred, expertise in Bloomerang is a bonus
● Experience with email marketing platforms such as MailChimp preferred
● Bilingual English/Spanish preferred

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $33/hour

Benefits: Paid sick leave

Education requirements: None.

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Development and Communications Coordinator.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.
Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.

Program Manager (Part-Time)

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Program Manager to play a key role in implementing Turnaround Arts: California programs and processes across our network. This includes designing professional development opportunities for our partner schools and teachers statewide. The Program Manager reports directly to the Director of Program and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES

Teacher Leadership and Professional Development

● Oversee, develop, facilitate, and evaluate network-wide professional development retreats and other activities for school partners which build community and motivate and equip Arts Leadership Teams to lead for change and equity through the arts at their individual school sites.
● Collect data and document the impact of the Lesson Lab Arts Integration Program. Communicate with schools as needed to solidify details.

Program Administration and Operations

● With the support of the administrative assistant, coordinate event planning and logistics for professional development programs.
● Assist with new school recruitment efforts in collaboration with the Principal Coach and Director of Program.
● Oversee the network affiliate program and assist with recruitment and retention of partner schools.
● As needed, support and contribute to special events and projects at partner schools.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position requires some travel across the state throughout the year, including local travel using the candidate’s own car. This position is based in Los Angeles. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office, currently on Tuesdays and Wednesdays. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 4 years of relevant experience, including experience building successful partnerships with public schools and communities who have been under-resourced and marginalized.
● Bachelor’s degree or equivalent required.
● Demonstrated experience in performing the job responsibilities outlined above.

REQUIRED SKILL SETS
● Highly organized, self-motivated team player, excited to play a critical role in a small team and contribute to meaningful, mission driven work.
● Experience training adults; experience training and coaching teachers preferred.
● Experience designing and implementing culturally responsive programs, in school partnerships,
that meet shared goals and harness the assets of school communities.
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities.
● Effective oral and written communication skills, demonstrating diplomacy and accuracy.
● Strong social emotional competence and collaboration skills.
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently.
● Familiarity with Microsoft Office Suite and Google G-Suite.
● Personal or professional connection to the arts in its many forms.
● Bilingual English/Spanish preferred.

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $35/hour

Benefits: Paid sick leave.

Education requirements: Bachelor’s degree

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Program Manager.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.

Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.

Marketing and Patron Experience Intern

The Marketing & Patron Experience Intern will support BroadStage in achieving its marketing goals by
helping to promote the organization’s mission, brand values, performances, and community activities. The
Marketing & Patron Experience Intern will work collaboratively with the External Affairs Team on a variety of
marketing campaigns and activities that will help to elevate the Patron’s Experience of the arts at BroadStage,
including creating digital and social media campaigns, conducting audience research and analyzing data,
crafting email communications, and promoting the 24/25 season to niche audiences. The Intern will also have
the opportunity to gain a comprehensive understanding of how the audiences’ experience with the ticket
purchasing process all the way through to when an Usher escorts them to their seats – is a vital aspect of
creating a brand experience.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
● Assist in the creation of content for niche marketing campaigns
● Attend BroadStage performances and support the staff at special events
● Work with the marketing and patron services team to collect and analyze audience data
● Research new marketing opportunities and marketing partnerships
● Support the Marketing & Communications Manager with social media campaigns and ad placements
QUALIFICATIONS AND REQUIRED SKILLS:
● Self-starter who can work independently after receiving direction on definable projects.
● Ability to work with a team and a passion for collaboration
● Resourcefulness and efficiency with meeting deadlines.
● Excellent verbal and written communication skills.
● Basic experience with Word and Excel spreadsheets.
● Strong interest in marketing, content creation, and marketing strategy.
● Some experience with research and data organization
● Basic knowledge of social media platforms and minimal graphic design
LEARNING OBJECTIVES
● Gain hands-on experience in a variety of marketing roles including digital marketing, audience
development, sales, marketing research, and brand strategy.
● Get a backstage view of how a nonprofit performing arts organization functions.
● Gain a comprehensive understanding of a marketing sales funnel – from ad placements to gathering
post-show feedback.
● Learn how our Patron Services, Front of House, and Marketing departments all work together to
elevate the BroadStage brand and audience experience.

Salary: $17.28/hour

Benefits: Participation in this LA County Arts Internship via BroadStage provides the opportunity to learn about the workings of this performing arts organization while attending various BroadStage season events, as well as networking with other participating interns at the County program’s peer group events.

Education requirements: None.

Deadline to apply: July 29, 2024

Documents required to apply: Resume, cover letter

How to apply: Review LA County Arts Internship Program Eligibility Requirements.

If eligible, submit your cover letter and resume to education@broadstage.org and include “Programs and Activations Intern” in the subject line of the e-mail.

Programs and Activations Intern

The Programs and Activations Intern will support the development and implementation of educational programs and community engagement related to BroadStage’s 2024/25 season.

He/She/They will work closely with the Programs and Activations Manager to research, prepare and attend Artist in Residence related events, artist workshops, and community activations. This internship will involve working with our various partners, including faculty, high school and college students, and community organizations. Working with multiple departments as appropriate, the Intern will participate in the collaborative work culture of our non-profit, performing arts venue, while assisting with program related administrative tasks, including maintaining and organizing digital files and tracking and analyzing participant data.

The Program and Activations Intern will also work with the Marketing & Patron Experience intern on mutual projects to support seasonal programming.

Primary Responsibilities:

● Support Programs and Activations Manager

● Attend and support all Activation programs

● Track and maintain data for Activation programs

● Research artists and topics pertinent to program development

● Contribute to education and community outreach efforts for the department

● Collect and organize digital content

● Other duties as assigned

Minimum Requirements:

● Self-starter who can work independently after receiving direction on definable projects.

● Ability to work with a team.

● Resourcefulness and efficiency with meeting deadlines.

● Good communication skills.

● Basic experience with Word and Excel spreadsheets.

● Familiarity with varied research techniques.

● Ability to develop action plans and establish timelines.

● Strong interest in arts education.

● Experience in event management is helpful.

● Knowledge of the performing arts is useful.

● Strong writing and editing skills are a plus.

Salary: $17.28/hour

Benefits: Participation in this LA County Arts Internship via BroadStage provides the opportunity to learn about the workings of this performing arts organization while attending various BroadStage season events, as well as networking with other participating interns at the County program’s peer group events.

Education requirements: None.

Deadline to apply: July 29, 2024

Documents required to apply: Resume, cover letter

How to apply: Review the LA County Arts Internship Program Eligibility Requirements.

If eligible, submit your cover letter and resume to education@broadstage.org and include “Programs and Activations Intern” in the subject line of the e-mail.

South Bay Area Programs Coordinator

RuckusRoots seeks a professional, dynamic and detail-oriented person with experience in both the arts and urban gardening in multigenerational community settings. This part-time hourly position requires someone who is able to work independently and be self-directed on administrative tasks but also thrives as a “people person” when out “in the field” assisting with our in-person art and gardening programs centered in and around South Bay area communities.

Role: This position will be responsible for coordinating and overseeing all programs in South Bay and South Los Angeles, ensuring smooth implementation and alignment with organizational and programmatic goals. Coordinator will interface with artists, activists, teachers, culture bearers, students, community groups and other folks who are leaders in their communities. The South Bay Area Program Coordinator will be an integral part of our small but impactful 3-person team. They will enhance our outreach and impact in South Bay and South L.A communities, fostering strong engagement, participation and achieving key program outcomes.

Our ideal candidate will be from and currently living in the Los Angeles South Bay community, friendly, a fast-learner, a direct communicator, an independent problem-solver and have work experience (or at least documented knowledge of) both community gardening and arts programming. They will be community-oriented, hardworking, energetic and both environmentally and creatively passionate. This person will be willing to jump in on anything and everything when needed in order to keep our programs running smoothly and effectively and is not afraid to get their hands dirty (whether that be watering raised vegetable beds or washing paint brushes after a workshop)! 🙂 If you’re excited and enthusiastic about the idea of working closely within a small, mission-driven team to deliver a unique blend of art programming in, for and about nature in urban spaces, we can’t wait to read your resume and cover letter!

REQUIREMENTS (What you’ll bring to the job):
– A passion for teaching and working with youth in creative and/or outdoor settings
– Personal or professional experience with gardening/horticulture (ex: you’ve worked in a community garden or are an avid home gardener)
– Personal or professional experience with arts education or arts and crafts programming (ex: you’ve taught art to kids, were a summer camp counselor or have volunteered with youth before)
– Punctuality and dependability
– Familiarity with and ability to drive to and from the South / South Bay region of LA County
– The ability to perform physical work on a regular basis that includes but is not limited to loading plants and tools on trucks, using planting tools and lifting up to 15 pounds as needed
– Bilingual in Spanish and English strongly preferred
– Strong interpersonal and clear communication skills (must be a “people person,” as this job requires you to work and communicate with groups of all ages, abilities and backgrounds in a variety of settings)
– Strong organizational skills, an eye for detail and a strong work ethic
– The ability to multitask and be proactive while working independently and on a team
– Knowledge of environmental, equity and arts education issues, especially green space, urban gardening and arts entrepreneurship
– Self-motivation and the willingness to learn while doing your best
– Digital dexterity in general and particular familiarity with Google Suite, Dropbox, Word, Canva and/or Adobe Suite, iCal & Airtable (photography and video editing a big plus!)
– Reliable access to a smartphone, car, hi-speed internet access*
– Valid CA Driver’s License, proof of insurance and reliable transportation are a MUST
– Willingness to take a Live Scan and TB test (and other requirements as needed per LAUSD and Los Angeles County public programming requirements)
– The ability to maintain highest ethical standards for complying with all contractual and legal obligations, both as an individual and as a manager on our team, to uphold RuckusRoots’ integrity and community commitment
– Flexibility to visit program sites across the Los Angeles area on a regular basis
– The ability to remain flexible and adaptable to multiple processes prone to change — because it happens! 🙂

*Due to the nature of this work, which includes travel to/from various program sites and involves a lot of digital communication, these are non-negotiables. If any of these requirements present as barriers to potential employment, we are happy to discuss.*

RESPONSIBILITIES (What you’ll be responsible for):

Program Coordination:
– Attend and note-take at all in-person and online planning events as the point of contact between – RuckusRoots program sites, RuckusRoots Program Facilitators and RuckusRoots Program Manager (AKA you will act as our eyes, ears, voice and hands on site!)
– Initiate follow-ups after events and meetings as well as regular check-ins between RuckusRoots program sites, our Program Manager and our Program Facilitator(s), gathering and giving feedback to improve programs and building relationships for future programs
– Jump in as needed as hands-on program assistant to RuckusRoots Program Facilitator(s)
– Notice and anticipate needs of the program facilitator and program itself and work to address those needs proactively through clear and prompt communication to leadership and direct action on site
– Assist in the planning and running of special events (occasionally)
– Bring supplies to all assigned program sites, assist with set-up and clean-up and inventorying supplies upon program conclusion for future programs
– Disseminate and collect pre/post evaluations, surveys and testimonials for all assigned RuckusRoots programs
– Assist in development and implementation of community workshops and community-based arts ecology education events

Program Documentation:
– Take and track attendance for all assigned RuckusRoots programs
– Assist in administering evaluation instruments (surveys, filming participant testimonials, etc) and collecting assessment data
– Track and report on projects and program data on a daily, weekly and monthly basis (in Airtable, Google Drive and similar) with timely and accurate input and to the standards outlined by RuckusRoots leadership and our funders
– Document programs with images and video to the standards outlined by RuckusRoots leadership and our funders
– Organize documentation in Drive with correct file type and size
– Tracking receipts and any supply-related spending for of our programs

Communications:
– Recruit, engage and garner community support for our work at various program sites
– Organize, schedule, attend and sometimes facilitate meetings/trainings pertaining to RuckusRoots programs
– Liaise between RuckusRoots staff, our RuckusRoots program facilitators, on-site staff and others to ensure everyone is informed and the program is running smoothly day-to-day
– Manage email, call/text correspondence with RuckusRoots leadership and our program site staff promptly and effectively

Job Title: South Bay Area Programs Coordinator
Job type: part-time, hourly, non exempt, at will
Schedule: TBD (estimated 15-20 hrs/week, subject to change)
Work Location: Hybrid (in person and remote), work computer will be provided

Training / Supervision: The South Bay Programs Coordinator will receive our RuckusRoots Training Manual, which outlines all policies and procedures for the position, and will also receive 4 weeks of orientation / training (some of this will be online and some will be on-the-job/in-person) upon signing offer letter and completion of the onboarding process. We also attend quarterly professional development workshops (usually as a team) for JEDI (Justice, Equity, Diversity & Inclusion) trainings and/or on topics relevant to our field (grant writing, team-building, capacity-building, etc.)

Additional trainings are available as needed, as this position has growth potential with the right fit. Questions and communications are highly encouraged. The South Bay Area Programs Coordinator is supervised by both Executive Director & Operations and Programs Manager and will work closely with other Programs Coordinator on staff.

Evaluation / Growth Potential: An informal, verbal evaluation will occur after the first 6 weeks of work. Check-ins with the Executive Director and Programs Manager on program successes, job performance, general strengths and challenges, personally and professionally, will occur every 6-8 months thereafter. For the right person, this role has a high potential to grow into a full-time position after an initial 3-4 months probationary period.

Salary: $30/hour

Benefits: To acknowledge and compensate for the labor of driving in Los Angeles, your hourly rate will be applied to drive time to and from program sites. Further benefits are available if the candidate is promoted to full time after the probationary period.

Education requirements: High school diploma

Deadline to apply: August 20, 2024

Documents required to apply: Resume, cover letter, references, work sample/portfolio

How to apply: Email a cover letter, resume and three professional references to info@ruckusroots.org by August 20. (For your references, include in what capacity you worked together – at least one reference from a direct supervisor strongly preferred – as well as phone and email addresses.) Also include an attachment or link to your portfolio, website or social media profile with current work that speaks to your ability to use the skills and perform the duties listed above. Please include all attachments as PDFs.

Applicants who do not submit these materials will not be considered. No A.I-generated cover letters, please — we are real people reading your application materials and we want to get to know you and your voice authentically!

In your cover letter, answer the following questions:
1. What experience do you have working in both the urban gardening space and in the creative arts?
2. What experience do you have working with youth, with systems-impacted folks and in community settings?
3. What training and/or certifications do you have that relates to the above questions?
4. What community did you grow up in and what are some of your favorite things about it?
5. Why does this role, working at the intersection of art and environmentalism, appeal to you?

APPLICATION/INTERVIEW PROCESS: Application period is June 20 – August 20th, 2024. Eligible applicants can expect to hear from the organization’s team regarding an interview in late August. The first round of interviews (held over Zoom) will take place in early September, with a second round of in-person interviews to be held mid-September. Hiring and onboarding of our chosen candidate will begin in October 2024.

Coordinator of Events and Stewardship

As L.A.’s premier performing arts destination, The Music Center convenes artists, communities, and ideas with the goal of deepening the cultural lives of every resident in Los Angeles County. The $70 million non-profit performing arts organization has three divisions: TMC Arts, TMC Ops and TMC Business Services, TMC Arts, The Music Center’s programming engine, provides year-round programming inside The Music Center’s four theatres, which include Walt Disney Concert Hall, Dorothy Chandler Pavilion, Ahmanson Theatre and Mark Taper Forum; on Jerry Moss Plaza; outside at Gloria Molina Grand Park, a 12-acre adjacent green space; in schools and neighborhoods all over Los Angeles County; and on a digital platform called The Music Center Offstage. TMC Arts presents world-class dance with Glorya Kaufman Presents Dance at The Music Center, free and low-cost public concerts and events, as well as K–12 arts learning programs, workshops, performances, interactive experiences and special events. TMC Ops manages the theatres, the plaza and Grand Park, which comprise $2 billion in county assets, on behalf of the County of Los Angeles. TMC Business Services includes Advancement, Human Resources, Finance, Tech Services, and Marketing and Communications. The Music Center is also home to four renowned resident companies—Center Theatre Group, Los Angeles Master Chorale, LA Opera and LA Phil.

Position Summary:

The Coordinator of Events and Stewardship is a highly collaborative, proactive, resourceful professional who supports fundraising events and donor stewardship activities that advance efforts to maintain and strengthen high-quality individual relationships and encourage support.

Key Responsibilities:

Provide administrative and logistical support for more than 50 large-scale events including the annual Spotlight Grand Finale, fundraising galas and leadership dinner.

Manage smaller cultivation events such as post-performance receptions, invited technical rehearsals, donor-invited student matinees and membership activities.

Manage all event administration and logistics including booking event space, catering, audiovisual, travel arrangements, décor, event signage, and coordinating artist and vendor agreements.

Prepare communications related to events including donor correspondence and event briefings.

Support Director in creation and tracking of event budgets including event expenditures, check requests, deposits, invoicing and reporting.

Create and process expense reports and manage Outlook shared events calendars.

Assist with updating templates for event materials, both digital and print, including but not limited to save-the-dates, patron letters, invitations and printed programs.

Oversee the event invitation process including coordinating the mailing list data and communicating with print vendors.

Track and record all event communications and RSVPs.

Support the Director in partnering with the marketing department to update event webpages, social media, e-blasts, and other event assets.

Create, organize and maintain special event photo files.

Assist the Director with donor stewardship opportunities.

Other special projects and duties as assigned by Director.

Work evenings, weekends, and holidays as needed.

Qualifications and Skills:

Bachelor’s degree

Minimum of 2 years event experience within a non-profit organization.

Excellent interpersonal, written, and oral communication skills are required.

Experience working with Microsoft Office 365 and Adobe Creative Suite (InDesign).

Creative problem-solving skills and ability to strategically anticipate challenges and offer solutions.

Exceptional and detail-oriented project management skills.

Ability to manage multiple complex projects simultaneously.

Ability to build collaborative working relationships with donors, volunteers, internal teams and vendors, exercising good judgment and discretion.

Highly dependable with excellent attendance and punctuality.

Must be available to work nights and weekends as needed.

Vaccination Policy: The Music Center requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at The Music Center must be fully vaccinated against COVID-19, receiving either the primary 2-dose or 1-dose vaccine. At the Music Center, fully vaccinated is defined as 14 days after receiving the second dose of the 2-dose vaccine (Pfizer or Moderna) or 14 days after receiving the 1-dose vaccine (J&J). Please contact The Music Center’s Human Resources Department for a copy of the vaccination policy.

This is a full-time, non-exempt position. The weekly administrative schedule is 35 hours per week, approximately 9 am – 5 pm Monday to Friday, with adjustments to accommodate special events and activities.

EQUAL OPPORTUNITY EMPLOYER

Salary: $26 – $27/hour

Benefits: Compensation package includes medical, dental and vision plans, group term life insurance, flexible spending accounts, vacation and sick accruals, and 401(k) plan with employer match.

Education requirements: Bachelor’s degree

Deadline to apply: September 28, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply on ADP. Incomplete submissions will not be considered.

Education Program Manager

Based in Ladera Heights/Westchester, the Symphonic Jazz Orchestra (www.SJOmusic.org) is a non-profit organization that inspires the next generation through its Music in the Schools program, which currently serves 4,700 students each week in elementary schools from Watts to Long Beach. The 68-member professional ensemble also performs, records and commissions symphonic jazz.

The SJO is now seeking an Education Program Manager to run and expand its Music in the Schools program, as well as occasionally assist with special events and concerts. The ability to multi-task and work as an effective member of a team is essential. The ideal candidate for this position is resourceful, a good problem solver, and has strong organizational and communication skills.

Responsibilities

Communication and scheduling with district partners, school partners and teaching artists
Pursue opportunities to expand SJO’s “Music in the Schools”
Generate and follow through on school budgets, work orders, purchase orders and invoices
Coordinate Teaching Artist’s schedules, paperwork, training etc.
Collaborate with Education Director and the team on curriculum design, as well as residency supplies and resources
Organize and distribute curriculum files and other “Music in the Schools” materials
Create, organize and maintain “Music in the Schools” calendars, spreadsheets and documents
School site visits to meet principals and office staff and for outreach, supply drop off, as well as to support evaluation of curriculum and teaching artists
Support Education Director in the distribution and collection of teacher surveys and other assessment instruments
Oversee Program Coordinator in compiling and organizing bi-annual teaching artist evaluations
Collaborate on researching and purchasing of office and music program supplies & inventory
Organize and run booths at vendor fairs and school arts events
Schedule and run school assemblies and workshops
Respond to questions and inquiries about “Music in the Schools”
Run Trello Board for weekly staff meetings taking notes
Represent SJO at ACN meetings and community arts partners meetings and report back to the team
Work at Symphonic Jazz Orchestra events as needed

Qualifications

School experience and/or Non-profit a plus
Excellent organizational, writing and communication skills
Proficiency in Google Workspace (Email, Docs, Sheets, Forms and Slides)
Familiarity with Constant Contact and Trello is a plus
Dedicated self-starter able to operate independently with limited infrastructure

Salary: $30 – $32/hr DOE

Benefits: Paid Federal holidays, 1 week vacation and week off between Christmas and New Year’s Day. Health insurance subsidies are available following a 90 day period.

Education requirements: Bachelor’s degree

Deadline to apply: July 25, 2024

Documents required to apply: Resume, cover letter

How to apply: Email mitch@SJOmusic.org with a cover letter and resume.

Admissions Counselor

Job Title: Admissions Counselor
Department: Admissions
Reports to: Admissions & Recruitment Director
FLSA Status: Full-time, Non-exempt
Schedule: Eligible for Hybrid Schedule after completing training period

Summary:
The Admissions Counselor provides administrative support as well as actively engages with prospective students through campus tours, attending college fairs, high school presentations, and other various recruitment and outreach programs.

Essential Duties and Responsibilities
– Provide assistance to prospective applicants, current students, faculty and/or staff by responding to questions regarding degree programs and admissions policies and procedures
– Maintain student records, enters data, and generates letters, reports and lists utilizing the applicant and student databases
– Responsible for the day-to-day administrative support of the Admissions Office including email/phone inquiries and processing incoming mail
– Assist in all areas of application process to garner completed application files, including processing online internet submissions, corresponding with applicants regarding missing application materials, updating applicant files with supporting materials, and report generation
– Serve as primary administrative liaison with applicants of all SCI-Arc programs
– Assist with planning and organizing local and national recruitment events, including high school visits, college fairs, portfolio review events, etc.
– Travel locally and/or nationally to high schools, universities and community colleges to present information regarding the programs offered by SCI-Arc
– Communicate regularly via phone and email with recently accepted applicants to improve the enrollment yield and with wait listed applicants to ensure their interest remains
– Follow up with accepted students to ensure that their admissions files are complete prior to enrollment (e.g. final transcripts, required test scores, etc.)
– Assist with organizing, scheduling, and coordinating special events related to the Admissions Office (new student orientation, open houses); facilitates logistics and arranges for special services and refreshments as needed
– Enter and update individual applicant’s data to ensure all necessary data elements are tracked
Review and run periodic reports to ensure data integrity and efficiency utilizing the school’s database (Jenzabar) to assist the Admissions & Recruitment Director in managing admissions operations
– Ensure consistent enforcement of admissions policies and procedures
– Monitor inventory and orders office supplies as needed
– Other Administrative duties as assigned

Qualifications
– Bachelor’s degree with one year of experience in administrative and/or academic support services; however, combined experience/education acceptable as substitute for minimum education
– Attention to detail and strong organization skills
– Excellent verbal communication skills to clearly convey information in person and over the phone
– Skill in writing clear and concise, correspondence, memos and e-mails
– Self-starter and naturally hospitable
– Demonstrated ability to multi-task and work in an extremely fast paced environment
– Ability to maintain effective working relationships and collaborate with others to achieve common goals; to apply good customer service strategies; to maintain privacy of records; to interact with students, faculty, staff and community; to work in a multiethnic environment
– Must possess and maintain a current, valid Driver’s License
– Must be able to travel
– Must have reliable vehicle
– Strong public speaking skills
– Warm and approachable demeanor
– Independent problem solver
– Experience with Microsoft Word, Excel and Outlook
– Experience with Jenzabar or similar database system preferred
– Public speaking experience preferred
– Bi-lingual (Spanish or Mandarin) preferred

SCI-Arc is an equal opportunity employer that values diversity.

Salary: $24.60/hour

Benefits: “We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.”

Education requirements: Bachelor’s degree

Deadline to apply: August 3, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply at online application system.