Administration & Development Coordinator

Title: Administration & Development Coordinator
Classification: Regular, Full-Time, Hourly (Non-Exempt), 30 hours/week
Compensation: $20 – $23/hour depending on experience, plus employer-paid health, dental, and vision insurance, paid vacation, holidays, and sick time, and option to contribute to a retirement account. Free parking.
Reports to: Director of Development
Supervises: N/A
Work Format: Primarily in person SCLA’s offices in downtown Los Angeles with occasional flexibility for remote work.

POSITION OVERVIEW
The Administration & Development Coordinator serves as office administrator at large, performing general administrative duties in support of Development, Finance, and Executive Leadership, including maintaining daily office operations. This is primarily an in-person position at SCLA’s offices in Downtown Los Angeles.

ESSENTIAL FUNCTIONS include the following, other duties may be assigned:

General Administration
• Act as Receptionist for SCLA, greeting guests in a warm, professional manner, and answering/forwarding calls as necessary.
• Manage incoming and outgoing mail. Pick-up packages at holding locations as necessary.
• Maintain and order office supplies, including name tags, business cards, and other standard office materials.
• Maintain and troubleshoot office equipment such as copy machine, mail machine, fax machine, etc. Call repair personnel as needed.
• Sell tickets and manage box office functions for SCLA productions when Box Office is not staffed. Assist with answering patron questions.
• Provide support as needed in the area of Board Relations, including scheduling, materials distribution, taking meeting minutes, tracking attendance, and other Board communications and tracking.
• Assist with staff administrative projects, as requested and appropriate.
• Other general administrative duties as assigned.

Finance
• Managing hiring/onboarding paperwork for youth employment program participants.
• Assist Finance Director with administrative duties and special projects as needed, such as reconciling DonorView with finance records, gathering, scanning and filing receipts and other documents.
• Other Finance duties as assigned.

Development
• Manage mailings for donor letters and acknowledgements, including mail merging, printing, and sending.
• Perform data entry in DonorView CRM, ensuring that donations received are properly entered, tracked, and acknowledged.
• Assist with list pulls or other data management in the DonorView system for mailings, email campaigns, and other development communications.
• Assist with fundraising communications as needed.
• Assist with maintaining records of donations and grants received.
• Other Development duties as assigned.

QUALIFICATIONS & REQUIREMENTS
The ideal candidate will be a personable and dynamic self-starter with the following qualifications:
• Two to four years’ experience in an office setting preferred.
• Excellent written and verbal communication skills
• Strong organizational skills and an attention to detail, including comfort with digital organizational systems such as Google Drive, Drop Box, etc.
• Fluidity with standard computer systems and software, such as Microsoft Office
• Ability to problem solve and find solutions with resources available
• Ability to work independently and be a self-starter
• Comfort working in a fast-paced environment with shifting priorities.
• Required: Ability to work on-site at SCLA’s offices in Downtown Los Angeles
• Preferred: Theatrical operations background and experience
• Preferred: Experience with DonorView or similar database/CRM system.

Special Requirements
● Must be able to work occasional evenings and weekends.
● Must have a reliable automobile for use on the job (non-commute mileage to be reimbursed), valid California Driver License, and State required insurance coverage.

TO APPLY
Send a cover letter and resume to jobs@shakespearecenter.org with “Admin & Development Coordinator” in the subject line. Applications will be reviewed as they are received.