Administrative Consultant

Position is Work-from-Home but preference is the individual be located in the Los Angeles area to be available for in-person meetings.

It is the mission of the Culver City Arts Foundation to preserve the past, enrich the present and create the future of arts and culture in Culver City.

Culver Art’s programs and activities support artists and arts organizations and advance arts engagement and arts education within the Culver City community. The Foundation is a volunteer driven organization administered by a governing Board and an Advisory Committee, each composed of community members who donate their time and expertise.

The Administrative Consultant will be the first person hired by the Foundation to provide administrative, organizational, and operational support. The Administrative Consultant will assist with tasks related to organizational administration, fundraising, grant making, event planning/execution, and other programs and activities. Although reporting directly to the Board Chair, s/he will take direction from other Board Officers and assist Board and Advisory Committee members tasked with leading various programs and projects.

The Administrative Consultant will:
• Manage Board administration, such as minutes, communications, and meeting logistics
• Manage CRM system and complete data entry
• Manage and develop the community calendar
• Assist with fundraising gift processing, receipting, appeals, and benefits
• Assist with bookkeeping accounts payable, reporting, and budgets
• Assist with planning and implementation of grant making and sponsorship programs
• Assist with event planning and execution
• Assist with marketing, PR, and communications, including website, email, and social media
• Assist with IT support
• Maintain official records and assist with reporting
• Maintain office supplies, event supplies, and promotional and other materials
• Provide support to Board/Advisory Committee as needed

Experience:
• Bachelor’s degree required
• Minimum 3-5 years working in a non-profit environment required
• Experience managing projects strongly preferred
• Proficiency with non-profit CRM strongly preferred
• Experience with social media and/or email campaigns strongly preferred
• Experience with communication programs such as MailChimp or Constant Contact preferred
• Experience with basic accounting and reporting strongly preferred
• Experience with Quickbooks preferred
• Proficiency with Canva or other graphic design application(s) preferred
• Experience coordinating volunteers preferred
• Experience managing or updating websites preferred

Skills and Knowledge:
• Strong written and verbal communication skills
• Responsible and able to work independently with little direct supervision
• Detail-oriented with superior organizational and multitasking skills
• Tech-savvy
• Knowledge of social media, website, and digital accessibility best practices
• Ability to work with volunteers and as a team member
• Strong people skills, friendly, with ability to converse and interact with a variety of constituencies, including board members, donors, artists, volunteers, business community members, city staff, teachers and school staff, students, and others

Other Job Details:
• Part-time 20 hours/week, $30/hour, consultant contract (growth possibility)
• Other benefits not offered at this time
• Ability to work flexible hours, including some limited weekends and evenings
• Some attendance required at meetings and events
• Must provide personal computer and cell phone
• Must be able to arrange for all personal transportation

To Apply:
• Submit resume
• Submit cover letter:
o Describe how your skills and experience meet the requirements/preferences for the position and what other experience you can bring to the position
o Explain why you wish to join the Culver Arts Foundation
• Provide two strong professional references with contact information (letters not required)
• Submit resume, cover letter and references to jimbclarke@gmail.com Mark Administrative Consultant Application in the subject line.

Deadline to apply: May 18, 2024

Education requirement: Bachelor’s degree