DAVID KORDANSKY GALLERY
Los Angeles, CA
Monday – Friday (full-time or part-time, hourly non-exempt)
Reports To Director of Finance
David Kordansky Gallery seeks a highly motivated, extremely organized, detail-oriented, trustworthy, and collaborative individual to join our team as Bookkeeper. Reporting to the Director of Finance, the Bookkeeper is a critical, cross-departmental role, responsible for supporting a range of significant functions within the finance department. This position can either be a full-time or part-time role, Monday through Friday, and will require flexibility for additional hours based on the needs of the gallery. A generous benefits package is offered based on status.
ABOUT THE GALLERY:
David Kordansky Gallery is one of the most dynamic venues for contemporary art in Los Angeles and in New York and is internationally regarded as a leading gallery of its generation. Established in 2003, the exhibition program is dedicated to presenting artists’ work with passion and intellectual rigor, and to bringing the utmost care and precision to showcasing artistic visions. The Gallery is committed to presentations that blend scholarship and connoisseurship with equity and inclusion. We are an institution rooted in our hometown of Los Angeles, and in California, even as we embrace cultural activity as a fully global phenomenon.
Maintaining a culture of belonging is important to us—we strive for a workplace where every single team member feels valued, supported, and heard. We believe in the power of creativity and seek opportunities for connection, collaboration, and learning between cultures and communities. We are committed to championing policies and practices that promote diversity, foster cultural equity, and sustain an environment of inclusivity. The Gallery is an equal opportunity employer and makes employment decisions on the basis of merit, qualifications, and abilities. The Gallery does not discriminate, and does not permit discrimination against its employees, interns, volunteers, or applicants. We recognize our strengths lie in the broad range of individuals who contribute their time and talents to our mission, and we pledge to create a safe, accessible, and inclusive place to work.
The Gallery’s consistent growth, developed in tandem with its artists’ ambitions, occurs through the unique participation and contribution of each employee. We look for colleagues who are the most driven, the most talented, and the most creative. Every member of the Gallery’s team should aim for excellence and ingenuity, surpassing challenges and discovering new possibilities together. We value long-term commitment and loyalty, and in turn provide avenues for career advancement across all departments.
- Perform regular audits of materials and supplies, noting opportunities/suggestions for cost reductions
- Assist Director of Finance with report preparation and special projects, as needed
- Maintain and process accounts payable transactions
- Prepare and enter Artist Statements
- Ensure production is properly tracked, allocated and reimbursed
- Enter confirmed payment information in ArtLogic
- Review and vet invoices, bills, and payment requests for complete information
- Review for satisfactory payment remittance, confirm against budget allocations when necessary
- Follow-up with the relevant staff to confirm missing or unclear details
- Manage employee mileage, phone, and travel reimbursements
- Review and pay utility and other recurring bills/invoices
- Enter and properly code and classify invoices across multiple databases
- Prepare payment vouchers for review by the Director of Finance
- Maintain detailed records of all payments and vendors
- Verify financial data and clerical support, working with the relevant parties to resolve any issues
- Know and understand the limits and criteria for W9 vendors
- Know vendor terms and preferred payment methods
- Monitor when contract terms expire, pricing changes, etc.
- Ensure vendor database is accurate and up-to-date
- Assist with procuring new vendors, ensuring competitive rates
- Oversee the tracking of American Express transactions for each user
- Assist with maintain master and user transaction list and reconciliations
- Assist with investigating missing, open, and/or unaccounted transactions and/or receipts
- Assist with coding and classifying transactions in QuickBooks when necessary
- Oversee the scanning and filing of all credit card receipts
- Process credit card payments, as directed
- Assist with filing
- Track and enter client payments
Our ideal candidate is highly detail-oriented and creative with exceptional organizational skills; an excellent verbal and written communicator; and possesses the ability to work successfully in a fast-paced, deadline-driven environment. We seek candidates who are extremely self-motivated, responsible, and efficient, and who hold a sincere appreciation for and experience with navigating diverse cultural spaces. In addition:
- At least 2-3 years’ professional experience in bookkeeping and/or accounting
- Bachelor’s or four-year degree in a business-related field preferred
- Understanding of basic accounting principles
- Knowledge of contemporary art preferred
- Knowledge of the accounts payable cycle
- Proficiency in QuickBooks and Microsoft Excel
- Exceptional attention to detail and organizational skills
- Self-motivated, trustworthy, and responsible
- Able to work successfully in a fast-paced, deadline-driven environment
- Excellent communication and listening skills
- Basic knowledge of databases such as ArtBase, FileMaker, and/or ArtLogic welcomed
- Fluency in multiple languages welcomed
- BIPOC and LGBTQIA+ candidates are strongly encouraged to apply
HOW TO APPLY:
Please submit the following to firstname.lastname@example.org by August 9, 2023 with the subject line “DKG LA: Bookkeeper” a cover letter detailing your previous experience and your interest in the role • a resume In your application, please note all relevant skills requested in the qualifications above.
BIPOC and LGBTQIA+ candidates are strongly encouraged to apply. Applicants with most, if not all, of the requested qualifications are invited to apply. Submissions including the above items will be prioritized. No phone or walk-in inquiries, please.
Salary: $30 – $40 per hour
COMPENSATION & BENEFITS:
- This is a full-time or part-time hourly position (overtime eligible) at 40 hours per week.
- The pay scale for this position is $30 – $40 per hour.
- A generous benefits package is offered based on full-time or part-time status.
- This position is based in Los Angeles, CA.
- The gallery greatly values the health & safety of its employees, and is following all COVID-19 city, county, and state business guidelines for the pandemic.
- During the pandemic, approximately 40% of the work required of this position can be completed remotely, with weekly in-person visits required.