Business Manager

Boston Court Pasadena is a nonprofit performing arts center primarily dedicated to developing and producing adventurous new work, significantly re-envisioned classics, and nurturing both emerging and established artists across all art forms. Boston Court strives to create art that thrills, engages, moves and sustains people in order to deepen empathy, community, and provoke change. Boston Court Pasadena is committed to being an anti-racist organization and continuing its commitment to deepening its equitable, diverse, and inclusive practices across all aspects of the institution, public-facing and internally.

Founded in 2003 by philanthropist Z. Clark Branson and producing director Eileen T’Kaye, Boston Court features an intimate facility designed to bring audiences and artists closer together. The 80-seat Marjorie Branson Performance Space and the 99-seat Main Stage serve as homes for Boston Court’s season of daring, adventurous theatre and its richly diverse music series. Boston Court is also the home of an annual New Play Reading Festival, an upcoming new composer initiative, multiple community events and partnerships, as well as rotating visual art exhibits.
Position Summary

The Business Manager is a senior role responsible for the operational, financial, and administrative management of Boston Court Pasadena. Reporting to the CEO and working in close partnership with the Artistic Director, the Business Manager oversees Finance, Human Resources, Labor Relations, and Production Operations. This role ensures compliance with union agreements, employment laws, and nonprofit best practices, while advancing the organization’s artistic mission and long-term sustainability.

Institutional Administration & Executive Support

-Serve as a strategic partner to the CEO, translating organizational priorities into operational plans, schedules, and systems.
-Contribute to strategic planning, institutional policy development, and cross-departmental coordination.
-Provide executive-level administrative support to the CEO, including calendar management, meeting preparation, briefing materials, and correspondence.
-Manage contracts and deal memos for artists, musicians, designers, production staff, rental clients, insurance, and facilities.
-Maintain institutional records and archives, including contracts, insurance policies, ASCAP statements, production documentation, and compliance records.
-Facilitate cross-departmental communication, ensuring that administrative processes, documentation, and reporting are efficient and effective.
-Order office, janitorial, concession and other supplies.

Finance, Budgeting & Audit

-Oversee day-to-day financial operations in alignment with nonprofit accounting standards.
-Manage accounts payable, reimbursements, expense tracking, and internal financial controls using QuickBooks Online, Bill.com, Expensify, and related platforms.
-Collaborate with the CEO, bookkeepers, and external accounting partners to ensure accurate financial reporting and compliance.
-Support annual operating budget development, cash flow forecasting, and ongoing financial monitoring.
-Oversee petty cash, deposits, and financial documentation.
-Coordinate the annual independent audit and IRS Form 990 preparation in partnership with CPA/auditors.

Human Resources, Labor Relations & Compliance

-Lead HR operations, ensuring compliance with federal, state, and local employment regulations.
-Administer payroll and timekeeping systems, -ensuring timely and accurate weekly processing.
-Oversee hiring, onboarding, and orientation for staff, artists, and seasonal employees.
-Serve as primary administrator for union and labor processes, ensuring compliance with applicable agreements (AEA, SDC, AFM, USA, IATSE, AGMA, etc.).
-Conduct staff and company orientations to communicate organizational policies, workplace standards, and compliance requirements.
-Maintain employee records in Rippling/Sync and physical files in coordination with external HR consultants.
-Oversee Workers’ Compensation and Disability Insurance audits, accident reporting, and claims documentation.
-Coordinate mandatory training, workplace safety, and health protocol compliance.
-Administer employee benefits, including enrollments, terminations, open enrollment, and staff communications.
-Track and administer PTO, sick leave, and leaves of absence in alignment with policy and labor agreements.
-Manage business, ABC licenses, and compliance for Concessions

Production Operations & Company Management

-Partner with Artistic and Production leadership to support production planning, scheduling, and execution.
-Oversee production-related administrative functions, including contracting, payroll setup, and compliance documentation for artists and staff.
-Ensure appropriate working conditions, safety standards, and union compliance during rehearsals, technical rehearsals, and performances.
-Conduct company orientations and ensure completion of required paperwork.

Additional Responsibilities

-Collect and review Certificates of Insurance (COIs) for accuracy, confirming coverage limits, policy dates, and required endorsements.
-Ensure Boston Court Pasadena is named as an Additional Insured where required, and that supporting endorsements are on file.
-Other duties as assigned.

Salary: $75,000 annually

Benefits: Paid Time Off, Employer Sponsored Health Insurance

Education requirements: Bachelor’s degree

Deadline to apply: April 30, 2026

Documents required to apply: Resume, Cover Letter

How to apply: Send a cover letter and resume to work@bostoncourt.com with “BUSINESS MANAGER application” in the subject line. Applications will be reviewed as they come in. “If it’s still posted, it’s still available!”

Equal Opportunity Employer
It is the policy of Boston Court Pasadena to provide all persons with equal employment opportunities without regard to race, color, religion, sex (including gender identity and sexual orientation), national origin, marital status, disability or age. Boston Court Pasadena is dedicated to building a culturally diverse and equitable environment and strongly encourages applications from People of Color, women and nonbinary people of all backgrounds. This position will remain open until a diverse and qualified pool of candidates is identified. Applicants from populations underrepresented in the theater field are strongly encouraged to apply.