Curatorial Assistant

Performs a variety of administrative duties specific to a nonprofit cultural organization.

Works closely with and reports to the Executive Director

– Makes all travel and logistical arrangements for curators, artists and program guests including completing travel and entertainment expense reports.
– Acts as general assistant to Desert X team (mail, inquiries via desertx.org website and email or telephone, meeting schedules, office supplies and digital subscriptions).
– Performs general administrative duties, including organization and maintenance of all curators’ and organization files and general organization of the programs.
– Completes projects and administrative assignments such as project decks as directed
by the executive director and artistic director, including close collaboration and coordination with both internal and external parties.
– Supports the team in the organization of public and education programs and events, and opening week events.

Assists with various aspects of exhibition, programs, publications’ preparation and execution.

– Provides support to the Artistic Director and the Curator in the preparation of presentations and reports.
– Conducts research to support Artistic Director and Curator with artists projects, sites for the exhibition and feasibility of artists’ proposals.
– Generates and maintains documentation and archive for the artists projects, the exhibition
and programs.
– Liaises with artists and their galleries to organize their site-visits, expense reports, accommodation and travels and coordinates their research needs, agendas, and meetings.
– Coordinates artists’ site-visits, itineraries and support on the ground for meetings,
visits and hospitality arrangements.
– Coordinates artists agreements, and loan agreements with galleries and studios.
– Coordinates the exhibition production timeline and exhibition budget in coordination
with the executive director and the artistic director.
– Coordinates the relationship with vendors and the production team, requests quotes
and coordinates project budgets and ensures accounting procedures are met.
– Provides administrative support to the exhibition and programs team.
– Coordinates the staffing needs and scheduling for the exhibition and the information hub in collaboration with the volunteer coordinator.

Salary: $50,000 – $60,000, annually

Benefits: Benefits include health, dental, retirement
and generous paid time off.

Education requirements: Bachelor’s degree

Deadline to apply: April 15, 2026

Documents required to apply: Resume, cover letter, references

How to apply: Send a resume and cover letter to jobs@desertx.org.