Event Coordinator and Executive Assistant

We’re hiring an Event Coordinator & Executive Assistant at Concert Star LLC.

Coordinate classical music competitions, concerts, and educational programs and work directly with our Founder and Artistic Director.

• Coordinate event timelines, rehearsals, and logistics with artists, adjudicators, venues, and partners.
• Prepare schedules, event materials, and correspondence, and track follow-ups through completion.
• Support the Founder with calendar management, meeting preparation, and day-to-day project coordination.

We welcome recent graduates and candidates interested in starting through a paid internship. Strong organization, clear communication, and reliable follow-through are essential. Mandarin proficiency is preferred for communication with Mandarin-speaking artists, families, and partners.

Work arrangement — Hybrid. Candidates must be based in the Los Angeles area and available for in-person work in Arcadia, Pasadena, and nearby areas. Approximately 50% of work time is remote, 20% is in person for event-related work, and 30% is in person for regularly scheduled weekly team meetings, document handling, and other administrative tasks.
Schedule — Full-time, at least 35 hours per week.

Concert Star may consider H‑1B or O‑1 sponsorship where the role and candidate meet the applicable requirements.

Salary: $22, hourly, plus performance-based bonuses

Benefits: Performance-based bonuses and opportunities for pay growth and advancement, with opportunities for pay growth and advancement into event and program management.

Education requirements: None.

Deadline to apply: December 12, 2026

Documents required to apply: Resume

How to apply: Email your résumé and a brief introduction to info@concertstar.org with Event Coordinator & Executive Assistant in the subject line.