The Production Coordinator will be responsible for managing end-to-end production for LAND projects and events, both public-facing and donor-related. This role will report to the Deputy Director and collaborate closely with the LAND team, artist, and vendors to ensure high quality, timely, and smooth production coordination.
What you’ll do:
Production Administration
Build and manage an end-to-end timeline for projects to support all LAND team members and collaborators
Utilize project management software (Asana) to track tasks and ensure team accountability
Develop a process to create project budget projections and track project actuals in Quickbooks for projects and programs, including providing recommendations on cost savings
Develop and maintain systems for invoice tracking and reconciliation in collaboration with LAND’s bookkeeper and accountant, including supporting the annual audit process
Draft contracts and procure insurance for projects and programs
Production Logistics
Create on-site management plan and communicate with an installation and production contractors
Negotiate contracts and any commission agreements as needed
Have a deep understanding of the logistics of art shipping and installation; Liaise with institutions and artists on deinstall, shipping and registration needs to get work returned to artist studio
Research fabricators, vendors, engineers, insurance coverage and more with the artists
Manage on-site logistics, troubleshooting any disruptive issues.
This role will require regular lifting 50 lbs of materials and equipment
Relationship management
Build and maintain strong relationships with artists, their studios, presenting partners and contractors, serving as a bridge between all collaborators
Ensure all stakeholders have what they need from LAND to work effectively on the project
Conduct ongoing check ins with individuals and larger team to ensure open lines of communication, timely progress, and clear expectations
Support artists, partner organizations, and curators with community engagement efforts and programming needs
Who you are:
You have 5+ years of experience with art production including executing public art projects
You’ve built effective relationships with artists and vendors. If you need an additional skill set to support a project you know how to find it and bring them in
People who know you well rave about your organizational skills and ability to manage multiple projects for multiple stakeholders without missing a beat
You operate with the expectation that projects don’t always go as planned and are able to problem solve, think creatively, and shift gears to ensure a project isn’t derailed
You thrive in working within a highly collaborative small team environment where members are trusted to manage their responsibilities autonomously in support of a shared goal
You resonate with LAND’s mission and embody our organizational values in your professional life
You’re able to use software effectively to support your project work. Microsoft Office, GSuite, Adobe Creative Suite, CAD, Airtable, and Asana experience preferred
You have a current driver’s license and a clean driving record
LAND has an office space in Jefferson Park that the team typically works from Tuesday-Thursday, with Monday and Friday remote. This position involves regular in-person on-site responsibilities including occasional evening and weekend commitments with the ability to transport production materials in a personal vehicle or rental truck as required.
Salary: $65,000 – $75,000, annually
Benefits: Health Insurance (Medical, dental and vision etc.), Retirement Benefits, Paid Time Off (Sick, vacation and holiday pay), Professional development stipend
Education requirements: None.
Deadline to apply: August 28, 2026
Documents required to apply: Resume
How to apply: Submit your application here.