Program Coordinator

JOB SUMMARY

ARTEFFECT is an expanding initiative of the Lowell Milken Family Foundation that develops innovative opportunities in visual arts education, including annual competitions for young artists in grades 6-12, professional development for educators in the K-12 sector, an art collection, and museum exhibitions. Through activities focused on the power of artmaking to affect positive change, ARTEFFECT extends the mission of the Lowell Milken Center for Unsung Heroes by inviting educators, students, and wider communities to explore the inspiring stories of Unsung Heroes from history and their invaluable lessons as role models.

The Program Coordinator, ARTEFFECT provides administrative, communications, and programmatic support for the design, development, and delivery of ARTEFFECT offerings and other LMFF programs. The Program Coordinator reports to the Executive Director, ARTEFFECT.

MAJOR RESPONSIBILITIES

1. General Administration
• Provide administrative support for general office business and management including preparing correspondence, drafting meeting agendas and minutes, scheduling, and preparing mailings.
• Maintain program records in accordance with accepted policies. Archive materials and back-up files, as necessary.
• Coordinate staff travel and logistics for meetings, conferences, and events including ARTEFFECT vendor booths at NAEA and other conferences.

2. Program Support
• Support administration of the student art competitions, including marketing and outreach, submissions platform management, and judging, notifications, and award processes.
• Support administration of education/professional development programs, including overseeing logistics, tracking documents, and data to ensure quality delivery and assessment of programs.
• Assist in the development and production of program materials including letters, forms infographics, and online sessions and events.
• Assist in preparing and distributing program reports, summaries, and evaluations.
• Attend and participate in program sessions and events.

3. Social Media and Marketing/Communications
• Maintain and monitor a program timeline and communications schedule.
• Coordinate digital/social media marketing campaigns through preparing and posting content across ARTEFFECT platforms, using engagement strategies, and assisting with building and maintaining online communities.
• Assist with the production and placement of press materials, advertisements, promotional videos, and promotional items.
• Assist with the development of digital content for the website.

4. Accounting
• Assist with preparing and processing contracts, expense reports, invoices, and subscriptions.
• Assist with tracking program budgets and generating budget reports.

5. Other
• Perform other essential duties, tasks, and special projects, as assigned. Comply with all policies and standards.

QUALIFICATIONS

ARTEFFECT comprises a small, high-performing, collaborative team in which all positions are highly interdependent. The crucial qualities in all positions are excellence, initiative, and adaptability, and an attitude of mutual support. All positions also require a strong sense of responsibility, good judgment, and high-level communication skills.

Education
• Bachelor’s degree, a master’s degree is preferred, in art history, arts management, communications, education, museum studies, or a related field, or the equivalent combination of education and experience.

Experience
• Minimum of 3-5+ years of experience in office administrative work.
• Experience working in non-profit, educational, or cultural institutions supporting initiatives focused on the visual arts or K-12 education is preferred.

Knowledge, Skills & Abilities
• Strong writing, communication, and project-management skills, with keen attention to accuracy and detail.
• Experience working effectively with a variety of constituents (VIPs, educators, middle and high school students, designers).
• The ability to handle multiple tasks and projects, complete projects on deadlines, and shift priorities with evolving goals and time-sensitive needs.
• Ability to be an effective team member while performing at a high level. Comfortable taking initiative and making recommendations.
• Local and out-of-state travel, when needed, to industry-specific events, such as conferences and professional events, and visits to school and exhibition sites.
• Mastery of intermediate or advanced MS Office Suite; ability to learn additional programs, including Mailchimp, Photoshop/Canva/Publisher, and CRM databases.
• Desktop graphic design skills are a plus.

CLASSIFICATION, STATUS, SALARY

This is an onsite position at LMFF offices in Santa Monica, CA. Work hours are Monday-Friday, 8:30AM-5:30PM. Some evening and weekend hours are required, depending on organizational and program needs.

This is a full-time (40-hours/week), non-exempt position. The position is eligible for LMFF’s comprehensive benefits package. The starting wage for this Santa Monica, CA based position is $30-$33/hour, depending on experience.

The Lowell Milken Family Foundation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ABOUT LOWELL MILKEN FAMILY FOUNDATION

The Lowell Milken Family Foundation (LMFF) creates and supports initiatives that cultivate human capital—that is, the knowledge, skills, and experiences essential to leading productive and satisfying lives. LMFF pursues this mission through education-centered initiatives that are both groundbreaking and comprehensive. By fostering and inspiring excellence, creativity, and responsibility within the formal education environment and beyond, LMFF equips people to

Salary: $30-$35/hourly

Benefits:Comprehensive Benefits Package.

Education requirements: High School Degree, Associate’s Degree, Bachelor’s Degree

Deadline to apply: October 1, 2025 

Documents required to apply: Resume, Cover Letter, References

How to apply: 

Please visit these webpages to learn more about the programs:
• ARTEFFECT Ambassadors Fellowship 
• ARTEFFECT Competition 
• Lowell Milken Center for Unsung Heroes 
• Lowell Milken Family Foundation 

All qualified applicants should send a cover letter illustrating how your experience and skills align with the position and can support the ARTEFFECT initiative, your current resume, and the names, titles, and contact information (email and phone number) for three professional references to arteffect@lowellmilken.org. References will not be contacted without your consent.