Program Coordinator

Schedule: Office Hours 9AM – 5PM, but must be able to work some nights and weekends

Travel: Travel to assigned districts’ school sites for site visits and events is required

Designation: Full-time; Non-exempt

Pay Rate: $29.00 / hour

Start Date: June 2024

Position Overview:
The Coordinator is responsible for the coordination, implementation and maintenance of assigned programs and community outreach activities in assigned school districts. The Coordinator works under the guidance of their supervisor, and in collaboration with their team to ensure program and partnership quality – including logistical, administrative, budgetary, and physical program support. The Coordinator acts as the primary liaison for faculty, school site administrators and personnel, and program partners in assigned districts.

Classroom Studio
P.S. ARTS’ Classroom Studio program is a full-service, signature program offering K-5 students 10 to 30 weeks of 1-hour per class instruction during the school day of dance, music, theater, or visual arts education.

The Coordinator’s primary responsibilities include the following:
– Coordinate logistics for Classroom Studio programming in two-three school districts – program and Faculty schedules (including subs, if needed), supply orders, community events, etc.;
– Serve as a liaison for partner school administrators, school site personnel, Faculty in assigned district(s), and other community partners;
– Travel to school sites to provide on-site support, meet with school administrators, and contribute to a creative and effective learning environment in our classrooms;
– Supervise assigned Faculty – onboarding, scheduling, and payroll;
– Provide administrative and performance-related support to assigned Faculty;
– Oversee and track Faculty compliance with P.S. ARTS policies and expectations, including curriculum documentation, instruction, and evaluation protocols;
– Budgeting – with oversight draft district budgets and track spending/expenses;
– Gather and prepare data for assigned school districts – surveys, attendance, and enrollment data, etc.;
– Monitor program and instruction quality, and efficiency in assigned districts; and
– Participate in Family Arts Nights, special projects, and programs events as needed.

Please note this description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to the organization’s needs at the discretion of the CEO.

Knowledge, Skills & Abilities
– 2+ years of experience in program coordination, administration, or management
– Strong administrative skills with a demonstrated ability to prioritize tasks and deadlines
– Excellent communication skills with a collaborative spirit to represent P.S. ARTS
– Demonstrated ability to work with and oversee a multi-disciplinary team
– An attention to detail with experience reading and maintaining multiple budgets
– Experience serving as a main point of contact and/or liaison for stakeholders
– Familiarity or practice in an arts discipline or with arts education
– Bilingual in Spanish/English, strongly preferred

Working Conditions:
– Lift, push, or carry supplies, equipment, instruments, or furniture up to 40lbs.
– Bend, twist, reach, stand and/or sit for long periods.
– View LCD screens for long periods.
– Potential work with video equipment, video recording and/or being recorded.
– Travel and attend meetings and events outside of your worksite, which may require occasional use of a motor vehicle for transportation to other locations. Due to responsibilities requiring travel to locations not easily accessible by public transportation, driving may be an essential job responsibility for this position.

About P.S. ARTS:
P.S. ARTS encourages all employees to feel empowered by and model the Organization’s values of Art, Community, Equity, Innovation, and Excellence. The P.S. ARTS team is a diverse group of people with different skill sets and experiences, from various cultures and backgrounds with one thing in common – a dedication to arts education. We’re all here to make a difference and we know nonprofit work is hard, so we try to be thoughtful about building a rounded compensation package that includes health and welfare benefits, an excellent paid holiday schedule, etc. Please feel free to ask us about it!

How to Apply:
Please no hardcopies or phone calls.
APPLICATION DEADLINE: May 24, 2024
Phone screeners will be held between 5/28 – 5/31
Zoom Interviews will be held between 6/3 – 6/5
In-person Interviews will be held between 6/6 – 6/7

P.S. ARTS is an equal opportunity employer and is dedicated to better reflecting the communities we serve while building an inclusive environment for people of all backgrounds and ages. P.S. ARTS also supports and will provide reasonable accommodation to ensure the application process is accessible to candidates who require additional accommodation.

Salary: $29/hour

Benefits: Medical, Dental, Vision, Life & Disability, 401k (unmatched), and FSA eligible

Deadline to apply: May 24, 2024

Documents required to apply: Resume and cover letter

How to apply: Please submit a resume and cover letter to jobs@psarts.org; subject line: Program Coordinator