Program Coordinator

Position Summary

Exploring the Arts (ETA) is seeking a Program Coordinator to join the Los Angeles office in support of our Arts Internship Program (AIP) and Network programs and events. The PROGRAM COORDINATOR will work closely with the LA Program Manager on all aspects of AIP and with the Director of the LA office in support of our school and teacher focused Network programming. This is a newly-created position, designed to increase both programs’ capacities, including cultivating new collaborations with schools, Network partners and supporting continued strong student outcomes in AIP. The Program Coordinator will assist the LA Program Manager in supervising a portfolio (at full capacity) of 32 students at 16 host arts/cultural organizations throughout Los Angeles (primarily South and East LA) and Pasadena. This portfolio is likely to grow over the coming years as additional Partner Schools join ETA’s roster.

Primary duties include:

Arts Internship Program (AIP) 60%:

• Work with the LA Program Manager to facilitate the monthly AIP Workshops, typically on Saturdays. Each of these programs is designed to address one or more of the program’s objectives in youth development through an arts lens.
• Ensure all necessary program paperwork is updated, distributed and submitted in a timely manner (student contracts, w-9s, workpapers; partner contracts, COIs; family contracts, etc.)
• Coordinate annual student recruitment cycles and work with the LA Program Manager to select the new cohort of interns from the existing network of Partner Schools. This will include visiting schools to speak about the program and subsequent administration, coordination and shared facilitation/staffing of school and family information sessions.
• Coordinate larger cohort-wide student and family events (i.e. Community Art Day, Spring Culmination )
• Assist in the administration of assessment practices for students and arts partners, including issuing pre- and post-program surveys, documenting site visits, and capturing testimonials.
• Coordinate with the finance team for vendor, intern, and partner payments
• Serve as one of the primary points of contact for program administration with interns (i.e. tracking internship hours, ensuring workshop attendance, timely submission of projects, logistic/travel concerns, troubleshooting as needed).
• Assist the program manager in nurturing current partner relationships so that all stakeholders are well-supported, both cohorts of interns develop a strong affinity and vibrant culture, and interns and families see each other and ETA as valuable resources.
• Assist in fostering external partnerships with arts organizations so that the program develops a roster of possible collaborators for internships, workshops and other program opportunities.
• Participate in staff-wide strategy discussions on all student programs and identify opportunities for continued programmatic improvements.

Network Programs 35%:

• Coordinate Network programs and events, including the Arts Access Grant, Network Kickoff, professional development workshops, community building activities and the end of year celebration.
• Support the ongoing communication with Network school partners regarding upcoming programs and events and share resources made available by community arts partners.
• Assist with timely submission of the financial paperwork and payments for vendors and partners.
• Assist in the collection of data and assessments of Network programs and events.

General Duties 5%:

• Responsible for updating program data in Salesforce, ETA’s cloud-based database system.
• Assist with the collection of all program information and documentation (including photos, videos, and interviews) to support ETA social media and grant writing efforts.
• Participate in ETA staff meetings and events.

Candidates should have reasonably flexible schedules during the school year (September-May) and summer session (June-July), including availability on some weekday evenings and Saturdays to staff Arts Internship Program workshops and Network events. Candidates must have reliable access to a vehicle in order to support in-person events, visit schools, and conduct site visits.

QUALIFICATIONS

• Bachelor’s degree or equivalent work (professional, personal and/or volunteer experience.)
• Demonstrated work, personal and/or volunteer experience working with teenagers.
• Demonstrated experience in any arts discipline whether as a practitioner, student and/or teacher.
• Familiarity with the Los Angeles arts education landscape is a plus but not required.
• Championing the principles of diversity, equity and inclusion as they apply to youth development settings and striving to ensure that programming embodies these values.
• Understands, values, and reciprocates effective, clear, and timely communication.
• Excellent project management and organizational skills, with utmost attention to detail and ability to develop and follow calendars and benchmarks for deliverables.
• Demonstrated effectiveness at working collaboratively.
• Ease with managing competing demands, calendars, and determining priorities.
• Fluent in Google Suite (especially Docs, Sheets and Slides); familiarity with Salesforce, Jotform, Canva and/or Form Assembly a plus but not required.
• Fluency in Spanish is a plus.
• ETA requires all employees to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an FDA or WHO authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination.

Note: Because programming takes place primarily in-person, candidates for this position must live in or within commuting distance of the areas that we serve (South LA, East LA, Downtown LA, and Pasadena).

PERSONAL CHARACTERISTICS

• Belief that high quality arts instruction should be an integral part of every student’s education, and that all students deserve equitable access to college and conservatory.
• Desire to hold oneself accountable for results and be transparent about successes and challenges.
• Respectfully managing relationships, communication and deadlines in a way that reflects an understanding that all parties’ time, priorities and needs are important.
• Highest integrity. Sense of responsibility and stewardship for all funds provided to operate Exploring the Arts.
• Eagerness to pitch in and help beyond one’s immediate responsibilities on an as-needed basis.

Salary: 

Compensation for ETA Coordinators is in the range of $48,000 – $58,000/year. The candidate’s starting salary will be within this range and is commensurate with their experience.

ETA’s benefits package includes:

• Generous PTO: ten vacation days (which increases with longevity at the organization), six sick days per year and four additional floating days for personal use. In addition, ETA observes 12 national holidays, closes between Christmas and New Year’s Day, and observes summer Fridays.
• Comprehensive Coverage: Employer-paid health and dental insurance, long-term disability plan, life insurance, subsidized transportation, and an employee-contributory 401k savings plan.
• Work-Life Balance: ETA is currently a hybrid work-place. The LA office is currently located in Pasadena and staff meet in-person as needed. The coordinator will attend in-person school visits, partner visits, and AIP and Network events as needed.

To Apply:
Please visit here to see the full Program Coordinator Description. ETA will begin reviewing applications as soon as they are submitted. Send resume and cover letter to careers@exploringthearts.org with the subject line “Program Coordinator, Los Angeles.” by October 27, 2023. No phone calls, please.

For more information about Exploring the Arts please visit here