Reports To: HR & Operations Director

Location: P.S. ARTS Office; Los Angeles, CA

Schedule: Office Hours 9AM – 5PM, must be able to work some nights & weekends

Designation: Full-time; Non-exempt

Pay Rate: $30 per hour

Start Date: September 2025

OVERVIEW

The HR & Operations Coordinator (“Coordinator”) provides admin and logistical support to the HR and Finance departments, as well as full coordination of P.S. ARTS’ daily office operations and IT. The Coordinator works under the guidance of the HR and Operations Director to implement office and HR-related policies and procedures, provide employee support, and contribute to department goals.

A successful Coordinator is organized, has a great attention to detail, and is proactive and collaborative in a people-focused environment. They will be familiar with maintaining day-to-day office operations, including office-based technology and have a basic foundational knowledge of human resources. And as one of the primary points of contact for P.S. ARTS, the Coordinator is expected to be responsive and efficient in a teleworking environment.

The Coordinator’s primary responsibilities include the following:
– Reception – oversee mail, screen & relay incoming calls and correspondence, etc.
– Secretarial – calendaring, meeting minutes, supply orders, coordinating travel, etc.
– Coordinate logistics for staff events*
– Coordinate and manage in-office and off-site P.S. ARTS storage
– Implement and enforce office protocols
– Oversee office equipment and tech + provide or facilitate tech support
– Maintain office supply inventory
– Support cyber security initiatives*
– Prepare invoices, payments, reimbursements, and expense requests*
– Credit card reconciliations*
– Track incoming revenue and prepare biweekly income logs*
– Support maintenance of QuickBooks Online (QBO)
– Recruitment – postings, screeners, scheduling interviews, events, etc.*
– Compliance tracking for P.S. ARTS employees (trainings, clearances, etc.)
– HRIS support (document scanning/uploading, data entry, etc.) *
– Assist with creating HR documents, collateral, and procedures*
– Participate in P.S. ARTS special projects, programs, and events as needed*

Please note this description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization need at the discretion of the CEO.

✽ A criminal history may have a direct, adverse, and negative relationship on these identified job responsibilities potentially resulting in the withdrawal of a conditional offer of employment. Additionally, per California Education Code § 45122.1, § 45125.1, and § 44237, criminal history restrictions apply.

Knowledge, Skills & Abilities
– 2+ years of experience working as an office manager or related position
– 2+ years of experience providing HR-related support
– Knowledge and experience with office tech and providing tech support
– Strong written and verbal communication skills
– Ability to tactfully recognize and handle sensitive and confidential information
– Proficiency with MS Office, QuickBooks, HRIS systems, Adobe, and Macs
– Familiarity or interest in the Arts
– Bilingual in Spanish/English preferred

Working Conditions:
– Lift, push, pull, or carry supplies, equipment, instruments or furniture up-to 40lbs.
– Bend, twist, reach, stand and/or sit for long periods of time.
– View LCD screens for long periods of time.
– Potential work with video equipment and a comfort with recording and/or being recorded.

Salary: $30/hourly 

Benefits: Medical, Dental, Vision, Life

Education requirements: None 

Deadline to apply: 10/09/25 

Documents required to apply: Resume, Cover Letter

How to apply: Email a cover letter and resume to jobs@psarts.org
Subject Line: HR/Ops Coordinator

Please no hardcopies or phone calls.
APPLICATION DEADLINE: 09/10/2025

Phone and in-person interviews will be scheduled on a rolling basis.

LA Opera is seeking an Annual Fund Coordinator to join our team and play a vital role in supporting our Development department’s cultivation and stewardship of LA Opera’s donor base. This position is responsible for ensuring accurate and timely data entry, coordinating donor acknowledgments, supporting benefit fulfillment, and providing administrative support across a variety of fundraising functions.

This is a full-time, overtime-eligible administrative staff position based out of the Dorothy Chandler Pavilion in downtown Los Angeles. Presently there is some remote work flexibility, with the ability to work remotely up to twice a week in many weeks. The anticipated range for the starting base annual rate of pay is $49,920 to $54,080. This position requires some evening and weekend work related to performances and other donor events, in addition to regular office hours.

Examples of key responsibilities
• Accurately enter daily contributions into the donor database and maintain meticulous donor records.
• Process donor acknowledgments, including generating reports and executing mail merges for timely thank-you letters.
• Pull targeted lists for mailings, events, and solicitations.
• Track and process departmental invoices, monitor expenses, and maintain financial records in coordination with Finance.
• Coordinate the Donor Dress Rehearsal program, including communications, RSVP tracking, and onsite support.
• Track VIP subscription purchases and assist in coordinating subscription seating meetings.
• Respond promptly and professionally to donor inquiries via phone and email.
• Provide staffing support for the Allegro donor lounge during some performances and other donor cultivation events.
• Provide other administrative and event staffing support to the Development department.
Qualifications/requirements
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); ability to quickly learn new systems and adhere to cybersecurity protocols.
• Collaborative team player with a proactive attitude and excellent interpersonal communication skills.
• Exceptional attention to detail and accuracy in both data entry and written communication.
• Strong organizational and time management skills; ability to prioritize tasks in a fast-paced, deadline-driven environment.
• Ability to handle confidential information with discretion and professionalism.
• Experience with donor management systems such as Tessitura is a plus.
• Demonstrated analytical skills and comfort working with data is preferred.

Salary:$49,920 to $54,080/annually 

Benefits:This position is eligible to participate in LA Opera benefit programs, including medical, dental, and vision insurance; life and long-term disability insurance; 403(b) retirement savings plan with a company match; cell phone stipend; Employee Assistance Program; subsidized parking or public transit reimbursement; and complimentary and discounted tickets.

Education requirements: None

Deadline to apply: September 30,2025 

Documents required to apply: Resume, Cover Letter 

How to apply: Apply via link