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Senior Staff Accountant

intern@artsforla.org on November 14, 2023

POSITION SUMMARY

The Senior Staff Accountant performs day to day and month-end accounting functions including creating and maintaining schedules, processing journal entries, reconciling accounts, performing general ledger analyses, and preparing financial reports. Maintains general ledger accounts and provides accounting guidance on business transactions, applying GAAP appropriately. Works under moderate supervision.

PRIMARY RESPONSIBILITIES

  • Understand underlying business and related processes as foundation for responsibilities.
  • Enter cash receipts data for posting, including uploads of contributed revenue and box office revenue sub-ledger data.
  • Verify and post weekly payroll batches to general ledger.
  • Update bank reports on a daily basis, including cash inflows/outflows and outstanding check list. Upload Positive Pay files to bank for released AP or payroll checks.
  • Prepare ticket sales and box office reports.
  • Assist with the month end, quarter end, and year end close processes, i.e. prepare journal entries, account reconciliations, general ledger analysis, and audit schedules.
  • Prepare journal entries based on review of supporting reconciliations and schedules
  • Performs accounts receivable, accounts payable and reconciliations of bank, credit cards and investment account functions as needed to maintain an efficient accounting department supporting agency mission and functions.
  • Maintains fixed asset schedule and prepares depreciation/amortization entries.
  • Prepare Sales & Use Tax monthly (pre)payments and quarterly returns.
  • Prepare schedules for federal, state and local tax and informational returns; compile financial data for surveys and grant reporting.
  • Prepare monthly departmental financial reports for distribution.
  • Assist with analyzing and researching income statement and balance sheet fluctuations, and provide commentary for management reporting.
  • Perform such other accounting, financial, or administrative tasks as may be required from time to time by the Accounting Manager and/or Controller.

Benefits: CTG offers a comprehensive compensation and benefits package including retirement plan options, escalating paid vacation, sick, personal days and holidays, and health benefits including medical, dental, vision, life and long-term disability insurance, flexible spending accounts and employee assistance program.

Salary: $61,000-$66,575 annually

To Apply, please send a resume to ctgjobs@ctgla.org by December 12, 2023.

Controller

AJ Moultrie on November 14, 2023

Description:

Responsible for managing general accounting functions including cash management, payroll and financial reports, preparation of organizational tax and information returns and annual Federal and State independent contractor returns, and oversight of Federal and State quarterly and annual payroll returns. The Controller ensures the integrity and accuracy of financial data and reports, provides financial analysis and makes recommendations on policy and procedures, and also assists staff throughout the company with the monitoring of budgets and conducting good business practices.

Responsibilities: 

  • Supervise staff in the daily operations of the accounting, payroll, budget oversight and treasury functions.
  • Monitor comprehensive system of fiscal controls, regularly audit their ongoing implementation and effectiveness, and augment or revise as necessary.
  • Manage general ledger, subsidiary ledgers, cash flow, and bank reconciliation processes.
  • Ensure timely and proper recording of all income, expense, and balance sheet entries in the general ledger.
  • Oversee and monitor accounts payable and accounts receivable.
  • Ensure timely and accurate deposits of payroll and withholding taxes with the appropriate governmental agencies.
  • Ensure timely and accurate preparation of union benefit reports and remittance of the related payments to union benefit providers.
  • Ensure timely and accurate preparation and submission of quarterly and annual payroll tax returns and related forms, and annual Federal and State independent contractor filings.
  • Ensure timely and accurate preparation and submission of the annual retirement plan census and required reports to the retirement plan service provider.
  • Generate financial reports in compliance with GAAP or other applicable standards.
  • Oversee and coordinate financial and payroll-related audits.
  • Assist CFO with strategic operational and financial decisions and various reporting needs.
  • Attend and provide support to the Board Finance and Audit Committee meetings.
  • Demonstrate an ongoing commitment to CTG’s equity, diversity and inclusion initiatives and values and demonstrate an ongoing commitment to an anti-racist work culture.
  • Other duties or projects as assigned.

Benefits: CTG offers a comprehensive compensation and benefits package including retirement plan options, escalating paid vacation, sick, personal days and holidays, and health benefits including medical, dental, vision, life and long-term disability insurance, flexible spending accounts and employee assistance program.

Salary: $2,403.85-$2,788.47/week (equivalent to $125,000.20- $145,000.44 annualized)

To Apply, please email your Cover Letter and Resume to financejobs@ctgla.org by December 30, 2023.

Advancement Officer, Institutional Giving

intern@artsforla.org on November 9, 2023

Institute of Contemporary Art Los Angeles (ICA LA)

Advancement Officer, Institutional Giving

Reports to: Director of Development

Status: Full-time / Exempt

Benefits: Healthcare (including vision and dental), vacation, sick leave, and paid holidays, following a probation period.

Salary: $65,000-75,000

Overview

To advance ICA LA’s mission and programs by securing grant funding from government agencies, private foundations, and corporations. Bring strategic thinking and a network of contacts to pursue new and existing institutional funders to support general operating costs, exhibitions, learning and engagement programs, and special initiatives. Reports to the Director of Development, and with frequent collaboration with the Executive Director, the Advancement Officer is part of a five-person department and works proactively with colleagues in Curatorial, Learning and Engagement, and Finance to ensure that institutional fundraising goals are met and all grants are successfully managed.

Primary Responsibilities

  • Prepare, submit, and manage all grant proposals while managing and stewarding a portfolio of government agencies, private foundations, embassies, and corporations
  • Develop an annual grants strategy in conjunction with the Executive Director and Director of Development
  • Oversee stewardship of institutional partnerships
  • Write compelling narratives and compile relevant data, budgets, and supporting materials according to funding requirements
  • Conduct prospect research to identify, cultivate, and solicit new funding sources for general operations, exhibitions, programs, and other initiatives
  • In conjunction with Executive Director, Director of Development, and senior programmers, build and maintain relationships with institutional funders
  • Collaborate with other departments to prepare and submit all materials necessary to seek and report on program-specific funding
  • Maintain grant deadline calendar and master list of institutional funding credit lines
  • Communicate with funders to inquire about new projects and follow up on the status of submitted proposals
  • Produce and submit mid-term and final reports in a timely manner
  • Ensure and track delivery of stated activities and appropriate recognition
  • Participate in museum events, including openings, artist talks, member programs, and special events
  • Assist with other fundraising projects, such as individual giving campaigns and major benefit events, as requested
  • Assist with writing and editing of museum materials for activities outside of fundraising, as needed, including communications, programming, and website copy

Qualifications

  • Bachelor’s degree (preferred concentrations: English, Art History, or Communications) and three years of relevant experience
  • Knowledge of institutional giving field and major foundations and government agencies with a strong professional network
  • Excellent writing and research skills
  • Exceptional communication skills
  • Self-motivated and highly organized, attentive to details, and diligent in meeting deadlines
  • Ability to prioritize and multi-task under pressure
  • Creative thinker with an interest in exploring new opportunities and untapped sources of support
  • Collaborative and able to work successfully in a fast-paced, dynamic environment with a small and committed staff • Demonstrates good judgment and high level of discretion when necessary
  • Positive attitude; enthusiastic problem-solver
  • Comfortable with technology, and proficient with software such as Google Suite, cloud storage, donor database (Bloomerang), Microsoft Office, Photoshop, and Adobe Acrobat
  • Proficiency with core digital functionality requirements, such as Content Management Systems (CMS) and Point of Sale (POS) systems, E-commerce, reporting/analytics
  • Strong interest in contemporary art and supporting ICA LA’s mission

EEO Statement

ICA LA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

About ICA LA

The Institute of Contemporary Art, Los Angeles (ICA LA) is an epicenter of artistic experimentation and incubator of new ideas. Founded in 1984 as the Santa Monica Museum of Art (SMMoA) and reestablished in 2017 with a new identity and home in Downtown Los Angeles, ICA LA builds upon a distinguished history of bold curatorial vision and innovative programming to illuminate the important untold stories and emerging voices in contemporary art and culture. The museum’s 12,700 square-foot renovated industrial building—designed by wHY Architecture under the leadership of Kulapat Yantrasast—features ample space for exhibitions, public programs, retail pop-ups, integrated offices, and special projects. ICA LA’s mission is to support art that sparks the pleasure of discovery and challenges the way we see and experience the world, ourselves, and each other. ICA LA is committed to upending hierarchies of race, class, gender, and culture. Through exhibitions, education programs, and community partnerships, ICA LA fosters critique of the familiar and empathy with the different. ICA LA is committed to making contemporary art relevant and accessible for all. Admission is free.

To Apply please send a cover letter, CV, with at least two professional references, and writing samples to opportunities@theicala.org, including the name of the position in the subject line by May 31st, 2024.

Please no calls or in-person unscheduled visits.

Director, IT

AJ Moultrie on November 7, 2023

THE BROAD

The Broad is an internationally renowned contemporary art museum founded by philanthropists Eli and Edythe Broad on Grand Avenue in downtown Los Angeles. Designed by Diller Scofidio + Renfro in collaboration with Gensler, the museum offers free general admission. The Broad is home to the 2,000 works of art in the Broad Collection, which is among the most prominent holdings of postwar and contemporary art worldwide and presents an active program of rotating temporary exhibitions and innovative audience engagement. The 120,000-square-foot building features two floors of gallery space and is the headquarters of The Broad Art Foundation’s worldwide lending library, which has actively loaned collection works to museums around the world since 1984. Since opening in September 2015, The Broad has welcomed more than 4 million visitors, and has one of the youngest, most diverse audiences of any museum in the country.

ABOUT THE POSITION

Technology underpins the activities of all staff who make the museum’s exhibitions and programs possible. The Director, Technology helps enable the full spectrum of the museum’s work by providing and optimizing the infrastructure for ticket sales, marketing automations, our retail presence, and more, and ensuring an ideal digital experience before, during, and after each visit. The role is key to the success of each employee and the museum as whole. The Director, Technology reports to the COO and serves as the voice of technology institution-wide. The position will set and implement a cohesive, forward-looking strategy for the technology ecosystem for the Museum, lead the execution of digital initiatives that support visitor experience and audience engagement, and lead the technology-focused staff with the goal of supporting the museum’s mission. The Director will lead the design, optimization, and implementation of key technical processes across the organization and oversee the maintenance of both hardware and software.
The successful Director will possess high emotional intelligence, be a strategic and critical thinker who serves as an articulate spokesperson for the objectives and ambitions of the institution. They will be a curious listener who can translate complex technology problems and solutions for a variety of audiences.

DUTIES AND RESPONSIBILITIES

  • Collaborate with leadership and departments to assess and understand technology needs and create the technology strategic plan.
  • Understand The Broad’s business model and mission to drive technological and digital innovations that enhance the museum operations.
  • Hire, lead and empower all technology personnel. This includes an Applications Manager, Help Desk Engineer, and any outside service providers.
  • Develop and manage budgets for technology labor, hardware, and software.
  • Provide leadership for the full lifecycle of the Museum’s technology investments including major software systems supporting:
    • § Ticketing (Ticketure)
    • § Retail (Shopify, Teamwork)
    • § Client Relationship Management (SalesForce)
    • § Collections Management (Embark)
    • § Digital Asset Management
    • § Webservers (public website, mobile guide, building control systems, telecommunications)
    • § Human Capital Management (Paylocity)
    • § Finance & Accounting (Sage Intacct)
  • Hardware Platforms including:
    • § VMWare
    • § Hybrid Office 365 Environment
    • § Museum Wide Wi-Fi and Communications
    • § Network, Routers and Firewall
  • Manage desktop support operations, information security, data and governance, application lifecycles, remote access and technology training.
  • Develop policies, procedures and documentation resources for staff.
  • Evaluate technology proposals and potential technology projects.
  • As appropriate, present technology initiatives.
  • Other duties as assigned.

EXPERIENCE AND QUALIFICATIONS

  • 10+ years of progressive experience in Technology, including team leadership experience.
  • Interest in museums, cultural institutions, or nonprofits.
  • Excellent written and oral communication skills.
  • Extensive knowledge of the technology landscape for cultural organizations.
  • Excellent organizational and people management skills.
  • Creative, analytical, energetic team player and self-starter with a strong desire to succeed.
  • Strong inclusive leadership skills with proven ability to work effectively and positively with technical and nontechnical staff across all organizational levels and disciplines, as well as with external contacts.
  • Ability to meet deadlines, work on multiple projects, and interact with staff at all levels and board members with a collaborative mindset.
  • Experience in selecting and supporting applications for museum departments.
  • Previous experience leading or overseeing CRM implementations.
  • Additional certifications a plus, including Project Management Professional (PMP) and Microsoft 365 Enterprise Administrator.
  • Previous experience with Salesforce, Ticketure and/or Teamwork Retail is a plus.
  • Experience implementing a digital audience engagement strategy

ADDITIONAL QUALIFICATIONS

  • Approach work with integrity and honesty.
  • Support and demonstrate the museum’s culture of developing a diverse, equitable, inclusive, and accessible environment for staff, contract staff, vendors, and visitors.
  • All employees of The Broad are required to be vaccinated against COVID-19, subject to certain exemptions as required by law. All newly hired staff must show proof of their COVID-19 vaccination within 45 days of hire. Please contact Human Resources if you have questions regarding the COVID-19 vaccination policy.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Employment is contingent upon a satisfactory background and reference check.

Benefits: Employees hired into this position are eligible for the following benefits: medical, vision, dental, employee assistant program, paid vacation and holidays, sick leave, retirement, life insurance, and short- and long-term disability. Additional benefits may include employee discount at The Shop, free parking or annual free personalized LA Metro pass or bike stipend or walk stipend, discounts at local eateries, and more.

Salary: The range for this position is $152,200 to $160,000. Employees can expect to work 40 hours each week.

To Apply, please send a resume and cover letter to proyal@thebroad.org by November 22, 2023.


PHYSICAL REQUIREMENTS

Physical abilities to perform all core functions and duties, including the ability to talk; hear; stand; walk; climb; balance; stoop; kneel; crouch; crawl; push; pull; reach; lift up to 30 pounds; manual dexterity including but not limited to the ability to feel, finger, and/or grasp; central and peripheral vision; visual acuity including but not limited to color vision, depth perception, close vision, distance vision, and visual acuity to view a computer monitor; visual acuity to operate a motor vehicle, tools, and/or specialty equipment.

WORK ENVIRONMENT
100% onsite

EQUAL OPPORTUNITY EMPLOYER
The Broad is an equal opportunity employer, and we aspire to reflect the diversity of Los Angeles in both our staff and our visitors. It is the practice of The Broad to offer equal opportunity consistent with applicable federal and state law in all aspects of employment. All employment decisions will be made in compliance with applicable federal and state laws prohibiting discrimination on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), religion, creed, color, national origin, ancestry, marital status, sex, pregnancy, gender, gender identity, gender expression, age, medical condition (as defined by California law and including Acquired Immune Deficiency Syndrome (AIDS), actual or perceived), genetic information, physical or mental disability, sexual orientation, military or veteran status, having filed a discrimination complaint or any other status protected by applicable law. The Broad believes that by actively building a diverse workforce we can innovate, inspire, and engage with the widest possible audience.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

*Reasonable accommodations will be made for qualified candidates with disabilities in accordance with the ADA and the ADAAA.

Ticketing Coordinator

intern@artsforla.org on November 7, 2023

THE BROAD

The Broad is an internationally renowned contemporary art museum founded by philanthropists Eli and Edythe Broad on Grand Avenue in downtown Los Angeles. Designed by Diller Scofidio + Renfro in collaboration with Gensler, the museum offers free general admission. The Broad is home to the 2,000 works of art in the Broad Collection, which is among the most prominent holdings of postwar and contemporary art worldwide and presents an active program of rotating temporary exhibitions and innovative audience engagement. The 120,000-square-foot building features two floors of gallery space and is the headquarters of The Broad Art Foundation’s worldwide lending library, which has actively loaned collection works to museums around the world since 1984. Since opening in September 2015, The Broad has welcomed more than 4 million visitors, and has one of the youngest, most diverse audiences of any museum in the country.

ABOUT THE POSITION

At The Broad, it is our mission to make our collection accessible to the widest possible audience while we strive to create a welcoming, inclusive environment for all visitors and staff. The Broad Visitor Experience team implements a nationally recognized, award-winning, mission-focused first-class visitor experience program that is consistently rated as outstanding, educational, and an experience visitors would recommend to others.
The Ticketing Coordinator will report to the Director of Visitor Experience in daily operations to maximize and record attendance in support of the museum’s mission of accessibility. This role is responsible for supporting all internal ticketing operations to ensure a seamless end-to-end digital experience in all areas of the museum. It requires a unique combination of technical skills in ticketing software and knowledge of report creation and attendance tracking.

DUTIES AND RESPONSIBILITIES

  • Understand and champion the museum’s mission of accessibility by upholding The Broad’s Core Values of creating a welcoming and inclusive environment
  • Well-versed in ticketing operations and system functionality
  • Build weekly and monthly reports on attendance and attrition data, report findings to the Director of Visitor

Experience

  • Liaise with ticketing and customer relationship management platform representatives to ensure optimal system functionality
  • Collaborate cross-departmentally with MarComm and Audience Engagement, making recommendations to senior museum staff to achieve institutional goals
  • Responsible for daily and monthly ticket releases
  • Assists in the creation of event pages in ticketing platform
  • Manage and optimize on-site attendance by adjusting and increasing ticket availability to meet and or exceed visitor attendance goals
  • Update museum’s VIP and press ticket templates and regularly review requests for approval
  • Key liaison for staff ticketing requests and internal resolutions
  • Onboard and create ticketing accounts for new Visitor Experience staff
  • Work closely with Applications Manager to assess ticketing inventory including scanners, reorders, and upgrades
  • Champion a solution-oriented approach towards ticketing discrepancies
  • Monitor and respond to visitor outreach
  • Responsible for providing excellent customer service to all Broad visitors
  • Other duties as assigned

EXPERIENCE AND QUALIFICATIONS

  • Minimum of 2 years’ experience in ticketing role or box office setting
  • Experience with HTML for ticketing website development
  • Experience navigating CRM software
  • Must have fully open availability, including both Saturday and Sunday
  • Must have demonstrated strong leadership qualities in customer service, project management, and performance management
  • Comfortable troubleshooting in real time
  • Strong interpersonal and communication skills, both written and verbal
  • Ability to effectively work in a dynamic environment
  • Solutions oriented with positive with a can-do attitude
  • Ability to lead by example through motivation and encouragement
  • Experience with Ticketure and Salesforce is a plus

ADDITIONAL QUALIFICATIONS

  • Approach work with integrity and honesty.
  • Support and demonstrate the museum’s culture of developing a diverse, equitable, inclusive, and accessible environment for staff, contract staff, vendors, and visitors.
  • All employees of The Broad are required to be vaccinated against COVID-19, subject to certain exemptions as required by law. All newly hired staff must show proof of their COVID-19 vaccination within 45 days of hire. Please contact Human Resources if you have questions regarding the COVID-19 vaccination policy.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Employment is contingent upon a satisfactory background and reference check.

PHYSICAL REQUIREMENTS

Must be able to remain stationary as well as frequently move around public areas of the museum for extended periods of time.

WORK ENVIRONMENT

Work is performed both inside the museum and outdoors. This role requires both remaining stationary as well as frequently moving about the museum galleries.

SCHEDULE

The Ticketing Coordinator will work Wednesday-Sunday (Wednesday/Friday 9-6 pm, Thursday 11-8 pm, Saturday/Sunday 9-6 pm). After an initial onboarding and training period, this position rotates between a Tuesday through Saturday and a Wednesday through Sunday work schedule. The work schedule for this position regularly requires evening and weekend hours. Employees can expect to work 40 hours each week.

Benefits:

Employees hired into this position are eligible for the following benefits: medical, vision, dental, employee assistant program, paid vacation and holidays, sick leave, retirement, life insurance, and short- and long-term disability.

Additional benefits may include employee discount at The Shop, free parking or annual free personalized LA Metro pass or bike stipend or walk stipend, discounts at local eateries, and more.

Salary: $23.00-$25.00 per hour

To Apply, please send resume and cover letter to proyal@thebroad.org by November 22, 2023.

EQUAL OPPORTUNITY EMPLOYER

The Broad is an equal opportunity employer, and we aspire to reflect the diversity of Los Angeles in both our staff and our visitors. It is the practice of The Broad to offer equal opportunity consistent with applicable federal and state law in all aspects of employment. All employment decisions will be made in compliance with applicable federal and state laws prohibiting discrimination on the basis of race (including traits historically associated with race, including but not limited to hair texture and protective hairstyles), religion, creed, color, national origin, ancestry, marital status, sex, pregnancy, gender, gender identity, gender expression, age, medical condition (as defined by California law and including Acquired Immune Deficiency Syndrome (AIDS), actual or perceived), genetic information, physical or mental disability, sexual orientation, military or veteran status, having filed a discrimination complaint or any other status protected by applicable law. The Broad believes that by actively building a diverse workforce we can innovate, inspire, and engage with the widest possible audience.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

*Reasonable accommodations will be made for qualified candidates with disabilities in accordance with the ADA and the ADAAA.

Director, Employee Experience

intern@artsforla.org on November 7, 2023

THE BROAD

The Broad is an internationally renowned contemporary art museum founded by philanthropists Eli and Edythe Broad on Grand Avenue in downtown Los Angeles. Designed by Diller Scofidio + Renfro in collaboration with Gensler, the museum offers free general admission. The Broad is home to the 2,000 works of art in the Broad Collection, which is among the most prominent holdings of postwar and contemporary art worldwide and presents an active program of rotating temporary exhibitions and innovative audience engagement. The 120,000-square-foot building features two floors of gallery space and is the headquarters of The Broad Art Foundation’s worldwide lending library, which has actively loaned collection works to museums around the world since 1984. Since opening in September 2015, The Broad has welcomed more than 4 million visitors, and has one of the youngest, most diverse audiences of any museum in the country.

ABOUT THE POSITION

The Broad aims to create a welcoming, inclusive space where equity in our practices, culture, and audience connection is fostered. We encourage innovation and the questioning of convention, aspiring to lead with relevance and imagination in all we do. The Director, Employee Experience is the chief talent scout, equity conscience and organizational development resource for The Broad. The ideal candidate is a champion of our core values, a business partner and change agent who drives the organization’s people strategy and essential functions of employee relations and compliance. The position reports to the Chief Operating Officer and collaborates with our executive leadership team to foster knowledge and initiatives to attract, develop, include and retain employees in alignment with organization’s values and goals. The Director will support The Broad’s growth philosophy by recruiting top talent, insuring employee belonging, developing the next generation of conscious leaders, and maintaining a values-driven culture. The Director will possess high emotional intelligence, think holistically and strategically, and bring applicable best practices to the museum. The position will model respect and sensitivity for differences; promote the value of diversity and an accessible environment. The Director will serve as an articulate spokesperson for the objectives, ideals and ambitions of the organization, internally and externally, as we support and serve our employees.

DUTIES AND RESPONSIBILITIES

  • Serve as a trusted advisor and internal consultant to the Chief Operating Officer, implementing inclusive people strategies, fostering an engaged culture, leading change and driving continuous process improvement. Provide guidance on workforce planning, succession planning, and professional development pathways that honor our diverse workforce.
  • Operationalize, communicate, model and measure the organization’s values, building and maintaining a great place to work.
  • Support the employee life cycle by developing and evolving programming and communications for removing bias and supporting equitable performance, pay, and promotion goals.
  • Develop compensation strategies featuring the total rewards philosophy, pay levels and incentive/reward systems aligned with our inclusive vision and strategy.
  • Partner with the managers we invest in to ensure that organization structure, design, staffing, and utilization of human resources are effective and consistent with organizational needs.
  • Improve diversity in all its facets, work relationships, build morale, increase productivity and retention as key performance indicators. Anticipate and facilitate resolution of employee relations issues.
  • Provide day-to-day performance management guidance to line management (coaching, counseling, career development, disciplinary actions).
  • Establish formal career and leadership development systems and provide resources to our managers, i.e., training, coaching and mentoring programs
  • Maintain in-depth knowledge of the organization’s workings, culture and legal requirements related to diversity programming, risk reduction and regulatory compliance.
  • Maintain knowledge of cultural trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law; apply this knowledge to communicate changes in policy, practice, and resources to upper management.

EXPERIENCE AND QUALIFICATIONS

  • Ten to fifteen years of progressive HR experience. Bachelor’s Degree in Human Resources, Business or other related discipline. DEIA certification preferred.
  • Previous leadership experience in a diverse, dynamic, growth-oriented organization. Interest in museums, cultural institutions, or nonprofits.
  • Successful track record of Human Resources leadership with involvement in inclusive programming, organization design and development, change management, employee relations, compensation and benefits, employee training and development and federal and state employment laws.
  • Implemented new HCM with a focus on user experience.
  • Demonstrated ability to engage and influence at all levels of the organization, including the senior executive team. Experience leading transformation initiatives.
  • Strong presentation skills and ability to present ideas and training to all levels of the organization.
  • Strong conflict resolution, negotiation and facilitation skills.
  • Strong computer skills including Microsoft Office Suite (Outlook, Excel, Word and PowerPoint).

ADDITIONAL QUALIFICATIONS

  • Support and demonstrate the museum’s culture of developing a diverse, equitable, inclusive, and accessible environment for staff, contract staff, vendors, and visitors.
  • Approach work with integrity and honesty.
  • In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Employment is contingent upon a satisfactory background and reference check.

PHYSICAL REQUIREMENTS

  • Physical abilities to perform all core functions and duties, including the ability to talk; hear; stand; walk; climb; balance; stoop; kneel; crouch; crawl; push; pull; reach; lift up to 30 pounds; manual dexterity including but not limited to the ability to feel, finger, and/or grasp; central and peripheral vision; visual acuity including but not limited to color vision, depth perception, close vision, distance vision, and visual acuity to view a computer monitor; visual acuity to operate a motor vehicle, tools, and/or specialty equipment.
  • WORK ENVIRONMENT
    100% onsite

Employees can expect to work 40+ hours each week.

Benefits: Employees hired into this position are eligible for the following benefits: medical, vision, dental, employee assistant program, paid vacation and holidays, sick leave, retirement, life insurance, and short- and long-term disability.

Additional benefits may include employee discount at The Shop, free parking or annual free personalized LA Metro pass or bike stipend or walk stipend, discounts at local eateries, and more.

Salary: The range for this position is $145,000 to $165,000.

To Apply, please send a resume and cover letter to proyal@thebroad.org by November 22, 2023.

Should you have questions about the role, please contact Penny Royal: proyal@thebroad.org.

Receptionist

intern@artsforla.org on November 2, 2023

Job Title: Receptionist

Department: General Administration

Reports to: Chief Administrative Officer and Facilities Director

FLSA Status: Full-time, Non-Exempt

Pay Scale: $18.00 to $20.00/hour

Schedule: On-site, Monday – Friday, 9am – 6pm

Summary:

The Receptionist will be the first point of contact and welcome and greet all visitors to the institution. This position will answer questions and provide information to SCI-Arc’s visitors, students, faculty and staff.

Essential Duties and Responsibilities:

  • Greet visitors, students, faculty and visitors courteously; answer questions, give directions and monitor visitor access
  • Answer the main line for the institution, and route calls to appropriate departments or persons, retrieve messages from general voice mail box and distribute accordingly
  • Perform general office duties such as generate postage, shipping, receiving, distributing mail and faxes, filing, photocopying, collating, ordering office supplies, and facilitating office machine maintenance and repair service
  • Compose routine correspondence; conduct research and compile statistical reports as needed
  • Generate ID cards and maintain building access card system, and issue parking passes, work with Security to monitor parking passes
  • Coordinate SCI-Arc’s Campus Dog Policy and registration process; keep a database of approved dogs on campus.
  • Assist with annual tuition survey of peer institutions.
  • Work with Registrar to schedule classrooms each semester; maintain classroom charts and update staff calendar
  • Monitor Staff and Faculty break rooms; order supplies, make morning coffee, assess for maintenance needs
  • Support with annual events such as Graduation, Spring Show, and Main Event as needed
  • Handle information management in emergency situations
  • Communicate to facilities and maintenance crew regarding issues, cleaning, or maintenance needs brought to your attention
  • Schedule food trucks weekly for student population
  • Other duties as assigned

Qualifications:

  • High School Diploma required
  • Minimum 2 years of administrative experience in a customer-oriented environment
  • Proficient with Microsoft Word, Excel, and Outlook
  • Customer service demeanor, pleasant phone manner and an understanding of the role of customer service in the success of the institute are essential
  • Must possess great verbal and written communication skills
  • Ability to multi-task successfully
  • Demonstrate flexibility with changing priorities
  • Experience with multi-line phone systems preferred

SCI-Arc is an Equal Opportunity Employer that Values Diversity

Benefits: We offer a great benefits package with medical, dental, vision, 401(k) and paid time off.

To Apply, please submit an application via our online portal here by December 09, 2023.

Youth Programs Specialist

intern@artsforla.org on October 26, 2023

Clockshop, an artist-run arts non-profit based in Elysian Valley, is looking for a part-time Youth Programs Specialist who will take on the development, management, and implementation of key youth programs, designed for youth to deepen their relationship to the land they live on as future stewards and advocates; as well as increase access for youth in NELA to contemporary arts education (with a focus on art in public places) and environmental activism.

These include youth and family-focused public programs related to artist commission projects, curriculum collaborations and field trips during the school year with local K-12 schools (but focusing primarily on middle and high school engagement), school workshops leading up to and during the annual Community & Unity People’s Kite Festival in May, and a 4-week summer youth fellowship and internship program focused on art and advocacy.

The Youth Programs Specialist will have a key role in developing the curriculum, program, learning outcomes, and logistical details of the Fellowship pilot in July 2024. Responsibilities include delivering every program on time, within budget, and within scope; working collaboratively with teachers, youth advisors, interns, artists, partners, community organizations, and vendors; and visioning and developing programs that align with Clockshop’s core values and mission. Clockshop youth programs often take place on public land, and involve an alignment of learning outcomes, artistic ideas, community interests, and land use issues affecting environmental and social justice. The ideal candidate is a resourceful and creative individual with strong organization, communication, and collaborative skills to expand Clockshop’s youth advocacy and engagement programs.
Clockshop is a collaborative work environment and the Youth Programs Specialist will work closely on projects with Clockshop’s Community Manager, Project Manager, Senior Advisor, and Communications and Social Media Manager. This position reports directly to the Executive Director.

Salary: Starting at $35k per year for part-time

Benefits:

  • 3 days per week, 24 hours per week — with flexibility of hours on certain days [Monday and Tuesday in office, additional hours remote or off-site as needed]
  • Healthcare or stipend available
  • Applicants must be based in Los Angeles County. Ideally, applicants will be vaccinated and boosted, and will work in the office at 2806 Clearwater Street for 2 full days per week in office, with additional hours remote or off-site as needed
  • Clockshop commits to an internal “Culture of Care” process for staff to take care of our whole selves. It ensures that our team receives the benefits, compensation, professional development, and agency needed to feel fully supported and empowered in our creativity. This includes quarterly office recesses, PTO time, professional development opportunities, and benefits.
  • This position has the possibility of becoming full time after the first pilot Youth Fellowship program in 2024.

To Apply, Please submit a cover letter, CV and contacts for 3 references, combined in a single PDF,  under ‘Work Opportunities’ here:

Responsibilities and Requirements listed at the link above or here

Deadline is November 16., 2023.
This position is scheduled to begin in January 2024.

Please reach out to info@clockshop.org with any questions and inquiries.

Technical Director

intern@artsforla.org on October 26, 2023

Payroll Title: Theatrical Production Supervisor 1

Job Code: 006140

Department Code (Name): DRAM (DRAMATIC ART/DANCE DEPARTMENT)

Percentage of Time: 100%

Union Code (Name): 99 Non-Represented

Employee Class (Appointment Type): Staff (Career)

FLSA Status: Non-Exempt

Classified Indicator (Personnel Program): PSS

Salary Grade: Grade 20

Work Location: HSSB 1107

Working Days and Hours: M-F; 8am – 5pm, some evenings and weekends

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: In-Person

Hiring/Budgeted Hourly Range: $29.55 – $32.63/hr.

Full Salary Range: Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.55 to $51.77/hr. The budgeted hourly range that the University reasonably expects to pay for this position is $29.55 to $32.63/hr.

Benefits: Eligible for full benefits – Medical, Dental, Vision, Life, and other optional benefits available

Special Instructions

For full consideration, please include a resume and a cover letter as part of your application.

To Apply, please visit here with cover letter and resume by November 4, 2023

Department Profile

The Department of Theater and Dance fosters an inclusive, vibrant and stimulating environment that encourages creative self-expression and critical thinking. Undergraduate programs include intensive, conservatory-style training for actors and dancers, as well as general degrees with a focus on Dance, Design, Directing, Playwriting, Theater and Community and Theater and Performance Studies. The department’s nationally recognized and highly ranked graduate program offers a diverse array of interdisciplinary approaches to performance research within a global orientation. The department provides a lively forum for faculty to integrate teaching and research, at the cutting edge of their areas of expertise. More information on the department can be found at www.theaterdance.ucsb.edu.

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties

  • Under the direction of Production Manager, the Technical Director oversees all the technical elements and activities (except costumes) related to department’s season of theater and dance productions.
  • Acts as liaison between designers and shops to ensure all designs are translated and executed properly.
  • Creates working drawings from designer drawings and elevations for use in shops. Facilitates technical set-up, operation, and coordination of personnel for technical rehearsals for all mainstage productions.
  • Recruits, schedules, trains, and supervises student lab production run crews for mainstage productions.
  • Evaluates these student crews for grading purposes. Coordinates staff or student employee production supervisors for all mainstage productions.
  • Oversees technical budgets and coordinates budgets with area supervisors.
  • Coordinates production schedules with area supervisors.
  • Hires and supervises career, limited, and student employees.
  • Assists in different tech areas as needed and as time permits.
  • In addition to mainstage related duties, the Technical Director helps coordinate (on a more minimal scale) the technical needs for classroom related productions.
  • Trains Technical Teaching Assistants and works with them to ensure proper use of spaces and equipment.
  • Recruits student lab production run crews for several classroom related productions.
  • In addition, hires and supervises production crews for all facility rentals.
  • May teach and supervise student scenic and lighting labs and evaluate their work for grading purposes.
  • May supervise student assistants assigned to productions.
  • Oversees safety and is responsible for use of safe practices in all technical areas. Assists with the coordination of Theater and Dance facility maintenance.

Required Qualifications

  • Bachelor’s degree in related area and/or equivalent experience/training.
  • 1-3 years of practical technical theater experience (including demonstrated leadership experience).
  • 1-3 years of demonstrated experience with theater operations, including budgeting, scheduling, scenic construction, rigging, lighting and sound.
  • 1-3 years of experience with producing efficient and precise CAD drawings.

Preferred Qualifications

  • Good verbal and interpersonal communication skills to communicate complex instructions and information to disparate constituencies, including staff, faculty, students, and theatrical audiences.
  • Ability to maintain effective working relationships.
  • Strong customer service skills.
  • Ability to work independently as well as collaboratively in small groups.
  • Ability to lift heavy loads and maneuver stairs.
  • Strong computer/office skills, including email and calendaring (Google suite), word processing and spreadsheet programs (Microsoft Office), and campus timekeeping software (Kronos) and purchasing programs (Gateway and Flexcard).

Special Conditions of Employment

Satisfactory conviction history background check
UCSB is a Tobacco-Free environment
Maintain a valid CA driver’s license, a clean DMV record and enrollment in the DMV Employer Pull-Notice Program
Requires the ability to work some evenings, weekends, and holidays.
Employment may be contingent on medical approval to use a respirator.

Job Functions/Percentage of Time/Duties

Mainstage Productions (40%) – Serves as Technical Director for departmental season mainstage productions, including theater and dance. Includes budgeting, coordination, planning, safety, and execution of all technical activities (except for costumes) associated with each production. Work includes extensive collaboration and consultation with designers to ensure designs are successfully translated and realized. Responsible for the creation of working drawings from designer drawings and elevations for shop use. Attends weekly production meetings. Facilitates technical set-up, operation, and coordination of personnel for technical rehearsals. Hires or assigns, and supervises, a production supervisor for the run of each production. Assists in each technical area (scenic, properties, lighting, video, projection, and sound) as needed, and as time permits, to help ensure proper and successful execution of production needs.

Supervision/Communication/Safety (25%) – Supervises the Scene Shop Manager, Lighting and Sound Supervisor, and Sr. Scene Technician. Acts as a liaison and communication link between designers and each shop area to insure proper execution of each design. Works closely with each area head in areas of scheduling and planning, design details, labor, and budgeting. Coordinates the daily schedule of the Sr. Scene Tech who floats between different technical areas. In coordination with area supervisors, hires, trains, and supervises limited and student employees. Hires or assigns, trains, and supervises production crews for all facility rentals. May act as venue supervisor for departmental productions and facility rentals. Works with Fire Marshall and Environmental Health & Safety to ensure the use, and documentation, of safe practices in all technical areas.

Budgeting (15%) – Responsible for working within allocated production budgets. Responsible for providing accurate estimates and feedback on proposed designs, and working with designers to reach final design choices that can be attained within budget. Responsible for weekly updates on budgets. Works in conjunction with scene shop manager, and lighting and sound supervisor, to maintain area budgets for equipment, supplies, and labor.

Student Teaching and Supervision (10%) – Recruits, schedules, trains, and supervises Student Lab Run Crews for all mainstage productions (5-10 crew members per production). Evaluates related student lab work for grading purposes. May also teach student scenic or lighting lab classes as needed. Trains Technical Teaching Assistants to ensure safe and proper use of spaces and equipment. May on occasion be responsible for the training and supervision of Student Lab Run Crews for classroom related productions. In coordination with a designer or design faculty, may on occasion supervise student design assistants in the areas of scenic, properties, lighting, and/or sound.

Classroom Related Productions (5%) – Recruits and schedules production run crews for the yearly One Acts, the One Person Shows, and Theater Honors. May do the same for several dance classroom related productions. Consults with the Technical Teaching Assistants to ensure technical needs are being met adequately and safely for these productions. Helps as needed, and as time permits, to coordinate minimal technical needs for various classroom-related productions, including the hiring and training of production supervisors.

Other (5%) – Coordinates, with support staff, student prop check-out for class projects. Coordinates prop rentals for non-departmental requests. Assists with the coordination of Theater and Dance facility maintenance. Other duties as assigned.

Vaccinations Programs – Including SARS-COV-2 (COVID-19)

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs – With Interim Amendments.*

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals** must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.).

Federal, state, or local public health directives may impose additional requirements.

For more information, please visit:

UC Santa Barbara COVID-19 Information here
University of California Policy on Vaccinations – With Interim Amendments here
August 5, 2021 California Department of Public Health (CDPH) Order (Heath Care Worker Vaccine Requirement) here

* Note: UC will be updating the COVID-19 vaccination policy to systemwide opt-out program (May 25, 2023) https://ucnet.universityofcalifornia.edu/news/2023/05/uc-updating-covid-19-vaccination-policy-to-systemwide-opt-out-program.html

** Covered Individuals: A Covered Individual includes anyone designated as Personnel, Students, or Trainees under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Opportunity/Affirmative Action Statement

UC Santa Barbara is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Reasonable Accommodations

The University of California endeavors to make https://jobs.ucsb.edu accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Katherine Abad in Human Resources at 805-893-4664 or email katherine.abad@hr.ucsb.edu. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.

Tutoring Programs Associate – Mar Vista

AJ Moultrie on October 25, 2023

Tutoring Programs Associate
Based out of 826LA in Mar Vista

ABOUT 826LA
Vision: 826LA envisions a Los Angeles where every child has access to quality writing education and is empowered to express themselves creatively through writing. We envision a Los Angeles where every teacher is supported in their writing-based educational objectives.

Mission: 826LA is dedicated to unlocking and cultivating the creative power of writing for students ages 6 to 18, and to helping teachers inspire their students to write.

ABOUT THE POSITION

826LA seeks a non-profit professional passionate about education access and writing to join our Programs team. The Tutoring Programs Associate oversees our Mar Vista-based tutoring and writing programs on Tuesdays and Thursdays, first leading our after-school program for elementary students – Write On! After School (WO!AS) – and then our evening program for middle and high school students – Tuesday/Thursday Night Tutoring (TNT). This role is responsible for developing, implementing, and refining after-school writing and tutoring curriculum focused on reading, writing, and homework support for students in both age groups.

During the summer, the Tutoring Programs Associate supports 826LA’s summer programming based out of our Mar Vista location, including but not limited to our writing-focused summer camp for elementary-grade students – Write On! Summer Camp.

This position is part time at 24 hours a week, non-exempt, Monday through Friday, with the flexibility to work occasionally on weekends. Position includes working evenings. See sample schedule below:

Monday: Off
Tuesday: 12:30-9:00 PM
Wednesday: Off
Thursday: 12:30-9:00 PM
Friday: 10 AM-6:30 PM
Saturday: Off
Sunday: Off

Fluency in Spanish, both verbally and written, is a requirement of this position.

COMPENSATION
Hourly rate is $19.23 – 21.63 an hour and is commensurate with experience.

POSITION RESPONSIBILITIES

  • Acts as a Spanish-speaking family liaison for the Mar Vista site
  • Reports directly to the Programs & Operations Manager in Mar Vista; works closely with the Programs & Operations Manager in Echo Park.
  • Coordinates daily operations of our after-school and evening writing programs, including outreach and student recruitment, application and registration processes, and onboarding and offboarding program participants.
  • Facilitates communication amongst the student, their teacher, and their parents or guardians in order to support the creation of educational goals for each program participant
  • Supports the Programs in Mar Vista plan to run Write On! Summer Camp
  • Supports volunteer participation in after-school and evening writing programs, including working with the Community Engagement Team to ensure a strong student-to-volunteer ratio, training and developing volunteers to support students in the areas of reading, writing, and homework, and leading and managing a team of volunteers during sessions
  • Facilitates mutually beneficial interactions between students of various ability levels and volunteers from a wide range of backgrounds and experience levels
  • In conjunction with the Community Engagement Team, trains and supervises after-school and evening writing programs interns
  • Supports the creation and refinement of curriculum for after-school and evening writing programs as needed
  • Supports ensuring the high quality of the writing, editing, and production of after-school and evening writing programs publications and supports book release events
  • Supports maintaining the calendar, documentation, and data systems for after-school and evening writing program and is responsible for timeliness, accuracy, and organization of all program data, including applications, attendance, and evaluations
  • Supports the coordination of additional opportunities for students through 826LA’s other programs as well as through 826LA’s external partnerships
  • Provides support for other programs, operations, communications, and events as needed
  • Along with other Mar Vista staff, maintains tidiness and safety of the Mar Vista writing lab and office

PROFILE OF THE IDEAL CANDIDATE

  • Fluency in Spanish, both verbally and written (required)
  • Experience designing and implementing after-school program curriculum focused on reading, writing, and/or homework support
  • A passion for writing and publication, education, and especially 826LA’s mission
  • Strong communication skills, including written and interpersonal, and comfort with public speaking
  • Experience working with groups of students ages 8-18 and of various ability levels required
  • Experience working with and leading volunteers with various levels of experience and from different backgrounds
  • Excellent organizational skills
  • Ability to multitask, adapt, and solve problems creatively in a fast-paced environment required
  • Familiarity with Google Suite
  • A commitment to incorporating diversity, equity, and inclusion in all aspects of 826LA programming
  • A strong work ethic, a collaborative spirit, the desire to support programming team members

Benefits:

Paid Holidays
Regular (not temporary) employees are eligible for holiday pay as described below:

New Year’s Day: January 1
Martin Luther King Day: 3rd Monday in January
President’s Day: 3rd Monday in February
Memorial Day: Last Monday in May
Juneteenth: June 19th
Independence Day: July 4
Labor Day: 1st Monday in September
Indigenous Peoples’ Day: 2nd Monday in October
Veteran’s Day: 2nd Monday in November
Thanksgiving Day: 4th Thursday in November
Day after Thanksgiving: 4th Friday in November
Christmas Eve: December 24
Christmas Day: December 25
New Year’s Eve Day: December 31

Additionally, 826LA is closed between December 25th and January 1st. Regular employees receive full pay during the winter closure.

HOW TO APPLY
In order to be considered for the Evening Tutoring Coordinator position, you must thoroughly complete this online application, and send the following to jobs@826LA.org by November 30, 2023:

  1. A compelling cover letter that includes a summary of your relevant experience/transferable skills and a specific explanation of why you are interested in working at 826LA in this capacity
  2. A detailed resume
  3. Three professional references

Please include your name and “Evening Tutoring Coordinator” in the subject line. Please note that only complete applications – with cover letter, resume, and references sent to jobs@826LA.org – will be considered. Applications will be accepted until the position is filled.

826LA requires proof of vaccination against COVID-19 for all employees, unless exempted for medical purposes or a seriously held religious belief.

826LA prioritizes and incorporates Equity, Diversity, Accessibility, and Inclusion Diversity in all facets of the organization. 826LA’s staff reflects the diverse student population the organization serves in terms of race and ethnicity. 826LA is an Equal Opportunity Employer and highly encourages persons of color, LGBTQIA persons, gender non-conforming persons, persons with disabilities and any other protected groups per local, state, and federal law to apply for this position.

At 826LA, we are committed to considering a broad range of applicants, including and especially those with diverse work experience. If you believe that you would excel in this role, whether you are new to educational nonprofits, returning to work after a gap in employment, looking for a career change, or taking the next step in your career path, we encourage you to apply. Your cover letter is the perfect place to tell us about your interest in our work and what you will bring to this role.