TEMPORARY PROJECT MANAGER, TRANSIT ASSET MANAGEMENT (ARTWORK)

Description
*THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*
Develops the programs and projects necessary to assess the condition of Metro assets; implements and oversees all aspects of projects designed to determine the State of Good Repair (SGR) condition and reports on critical findings to ensure SGR targets are met. The Project Manager, Transit Asset Management (Artwork) will manage the inspections, condition assessments, repair, refurbishment and records of contemporary public artworks in the transit environment. This position may run for multiple years depending on agency need and available funding; however, the position will be re-evaluated every fiscal year.
Examples of Duties
• Manages projects and serves as lead technical expert with primary responsibility for condition, performance, and risk assessments, and ensures all contractual requirements are completed
• Creates, manages, and documents business processes and procedures for conducting asset type condition assessments consistent with Metro expectations and FTA (Federal Transit Administration) Transit Economic Requirement (TERM) 1-5 State of Good Repair (SGR) Asset Scale
• Oversees the work and serves as a technical resource for all SGR inspectors and consultants performing condition assessments and inspections; may be required to perform condition assessments and inspections
• Creates statements of work for condition assessments of all Metro assets
• Participates in development and enhancement of Enterprise Asset Management (EAM) project Management Information System and/or Financial Information System components and modules; implements standard computerized project tracking and status reporting systems
• Develops guides, standards, and applications and implements inspection procedures, specifically for the collection of condition data into the asset inventory database/ EAM system and reporting of performance and condition data
• Oversees staff in the input of data and reconciles data gathered
• Interprets data on failure analysis, performance incidents, and inspections to inform on risks and condition ratings
• Interfaces and coordinates with other departments, regarding Transit Asset Management (TAM)/ SGR projects, programs, funding, policy, and other issues
• Assists with analysis and interpretation of data for use in asset prioritization, project development, and lifecycle planning
• Oversees the process of sampling asset data for accuracy
• Conducts trend analysis for identification of possible defects, reports findings, and follows up to resolve issues
• Participates in the design, implementation, and training of inspection staff to ensure data is useful, accurate, and up to date in the EAM/asset inventory database
• Assists with studies and analysis of advanced maintenance practices, including predictive and reliability centered maintenance
• Serves as technical resource for rehabilitation/ replacement decision-making, developing performance/ condition measures, SGR ratings, and training on data collection/reporting for the asset inventory EAM
• Performs data mining of Metro’s maintenance management EAM system to monitor and report on performance and conditions
• Liaises with asset owners and consultants to help ensure asset inventory, conditions, and costs are updated on a regular basis
• Provides project management expertise for condition assessments of other asset categories such as buses, rail vehicles, wayside power and control systems, and facilities, when required
• Provides project management support and technical expertise to other Metro departments in areas of project planning, cost, and technical advice
• Develops and oversees condition estimating, cost estimating, budgeting, cost management and control, scheduling, configuration management, and management information system and reporting activities
• Monitors, reviews, and analyzes actual project performance related to budget, cost, and schedules management activities
• Identifies problems and manages resolution of issues and actions to ensure daily completion of required task efforts involving budget, cost, schedule, and other project management responsibilities
• Provides reporting of critical data to executive management and the Board of Directors
• Evaluates project deliverables for technical quality, compliance with codes and regulations, and conformance to contractual requirements
• Analyzes reports from consultants and validates conclusions
• Oversees the development, monitoring, and adherence to Metro’s policies/procedures, budget, and unit goals and objectives
• Leads other professional staff as required by management and policy
• Maintains, supports, and promotes a safe work environment while complying with all of Metro’s safety rules, policies, and procedures
• Communicates and implements safety rules, policies, and procedures in support of the agency’s safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
• Bachelor’s Degree in Engineering, Construction, Business, Planning, or a related field; Master’s Degree in a related field preferred
Experience
• Six years of relevant experience or three years of relevant supervisory-level experience overseeing and performing professional work in project management or construction management, including related systems and equipment implementation project experience; transit agency experience preferred
Certifications/Licenses/Special Requirements
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
• Experience managing the development, planning, implementation and delivery of contemporary public art conservation projects within high-traffic public spaces
• Experience developing visual artwork condition assessments and implementing recommendations for specialized care of two and three dimensional contemporary public artworks
• Experience managing visual artwork asset data, digital records, and reporting through specialized database systems
• Experience managing compliance with visual artist rights, copyright, and intellectual property requirements in the conservation of contemporary public art
• Experience managing specialized visual arts contractors and providing guidance to staff and artists
Essential Knowledge
Knowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)
• Theories, principles, and practices related to contract administration, including generation of contract documents, scopes of work, change orders, claims, and task orders
• Theories, principles, and practices project management, including scheduling, cost estimation, budgets, and quality assurance/quality management
• Theories, principles, and practices of engineering and construction, including condition assessments, inspection techniques, building codes, and local jurisdictional requirements
• Theories, principles, and practices of electrical power, mechanical and control systems, and other bus and rail systems
• Theories, principles, and practices of rail vehicle maintenance and engineering
• Theories, principles, and practices of transit asset management
• Rail vehicle maintenance, design performance, and operation; facilities maintenance; and electrical/electronic, construction, civil, structural, mechanical, industrial engineering
• Applicable local, state, and federal laws, rules, and regulations, including public utilities commission inspections, rail maintenance division inspections, and various internal/external audits (FTA, Triennial audits)
• Applicable computer software applications and other technology
• Modern management theory
Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
• Managing the scope, schedule, and budget of projects
• Assigning work, managing reports, evaluating performance, and ensuring team is cohesive and capable of completing duties as assigned
• Overseeing the operations of multiple asset class assessment inspectors, consultants, and work units
• Determining strategies to achieve goals
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making decisions
• Presenting results of information gathered to executive leadership and senior management
• Communicating effectively orally and in writing
• Interpersonal communications, including interacting professionally and effectively with management, direct reports, various levels of Metro employees, and outside representatives
• Data acquisition and processing, including inputting, validating, manipulating, and calculating
• Using computers including, word processing, spreadsheets, databases, and software testing and evaluation
Ability to(defined as a present competence to perform an observable behavior or produce an observable result)
• Work across departments to gather information from stakeholders to ensure projects accurately reflect Metro’s long-term needs and expectations
• Review Job Hazard Analysis, project management plans, and project work plans, and ensure that all project tasks are performed in a safe and efficient manner
• Develop condition/performance assessment methods, procedures, and standards for inspection
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Plan financial and staffing needs
• Compile, analyze, and interpret complex data
• Prepare comprehensive reports and correspondence
• Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
• Typical office situation
• Close exposure to computer monitors and video screen
• Work on elevated surfaces or below ground level
• Work in awkward or confining/enclosed spaces
• Work on slippery or uneven surfaces
• Exposure to moving machinery and/or vehicles
• Exposure to outdoor weather including extreme heat, cold, dampness and/or humidity
Physical Effort Required
• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Standing
• Walking
• Climbing (e.g., ladders, scaffolds, stairs, poles, into vehicles, etc.)
• Lifting or carrying
• Bending or twisting at the neck, waist and/or knees
• Handling by seizing, holding, grasping, or turning hands, but without finger dexterity
• Using equipment requiring high hand and finger dexterity
• Safely use shar objects and tools
• Communicating through speech in the English language required
(JAL)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Salary: $52.57 – $78.86, hourly

Benefits: N/A

Education requirements: Bachelor’s degree

Deadline to apply: July 1, 2025

Documents required to apply: Other.

How to apply: Visit Metro’s website and complete an online Employment Application.

Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro’s website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Employer Los Angeles County Metropolitan Transportation Authority (CA)
Address
One Gateway Plaza
Los Angeles, California, 90012
Website https://www.governmentjobs.com/careers/lametro

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.
Description
Directs and administers quality management and construction of assigned capital projects and related planning, percent for art, design, asset management and/or public engagement programs and initiatives.
The position will lead the integration of public art into a range of transit capital projects, curate impactful arts programs, and develop innovative arts partnerships and community engagement initiatives.
Recruitment Timelines: Interviews are projected to be scheduled for the week of June 2nd, 2025. These dates are subject to change. We encourage you to monitor your governmentjobs.com profile and emails for the latest updates.
Examples of Duties
• Develops and implements policies and procedures for the planning, organizing, coordinating, and controlling of assigned major construction projects associated with public art and design
• Formulates and implements strategies, procedures, and guidelines promoting the enhancement of the visual quality of the transit system
• Plans, assigns, monitors, and evaluates work of assigned staff
• Plans, organizes, and supervises arts and outreach programs
• Manages the public arts aspect of large-scale and highly visible capital and operating projects to ensure that expenditures are on-time and under budget
• Coordinates transit design and construction activities with utilities, public and private organizations, and other individuals
• Develops quality control and curatorial standards and oversees the conservation and maintenance of artworks in the transit system
• Directs the development of Requests for Proposal/Qualifications (RFP/RFQ) and oversees artist selection processes/procurements
• Oversees preparation of final design documents, bid forms, pre-bid conferences, and evaluation of received proposals
• Directs staff in the review of contracts and documents
• Manages contracts with artists, designers, architects, conservators, and other design professionals
• Negotiates, develops, and manages complex contractor/consultant contracts, including technical reviews of bids, materials, milestones, and schedules
• Manages coordination of complex projects between structural civil engineers, architects, landscape architects, lighting designers, safety personnel, and artists
• Negotiates scope of work and associated costs for Design Services (DS) consultants and Construction Management Support Services (CMSS) consultants
• Oversees the Design Services consultants and Construction Management Support Services consultants in the execution of DS and CMSS
• Ensures contracted work is on schedule, within budget, and complies with technical and legal requirements
• Reviews architectural designs of major transit development construction projects
• Develops design criteria for artwork materials, finishes, and placement within the Metro system
• Interfaces with design professionals to ensure quality and integrity of design projects
• Assists in negotiating with contractors regarding changes to design, construction work scope, and schedules
• Interfaces with other internal departments and serves on various task forces to provide technical advice on artwork and design features
• Prepares technical analysis of complex art project budgets and bids, including comparative pricing and overall fair price analysis of art projects
• Supervises preparation of public information materials with Metro Design Studio and Marketing
• Represents Metro before the public and other governmental agencies
• Prepares and presents reports to management, Board, outside agencies, and the public
• Researches applicable laws and regulations
• Coordinates contractual matters with County Counsel, including copyright and artist’s rights issues
• Communicates and implements safety rules, policies, and procedures in support of the agency’s safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
• Bachelor’s Degree in Art, Architecture, Design, Transportation and/or Urban Planning or Design, Arts Administration, or a related field; Master’s Degree in a related field preferred
Experience
• Five years of relevant management-level experience in public art, design, and construction of capital projects and related public engagement initiatives, or closely related
Certifications/Licenses/Special Requirements
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
Experience leading and delivering high visibility, large scale percent-for-art capital projects in public places
• Experience curating and implementing a range of impactful transit related art exhibition programs
• Experience leading arts programming partnerships with major arts organizations and cultural institutions
• Experience leading procurements of artists services and managing compliance with artist rights, artwork licensing agreements, copyright and intellectual property requirements
• Experience managing, evaluating and providing guidance to staff, artists and contractors
Essential Knowledge
Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)
• Transportation design, construction methods, practices, and processes
• Concepts, practices, and procedures of architecture, environmental design, navigational schemes, user interaction, industrial design, urban planning and design, landscape architecture, and materials and fabrication techniques and processes
• Applicable federal, state, and local laws, rules, regulations, and funding governing the design and construction of capital projects for a public transit agency
• Art law, artist moral rights, and copyright issues
• ADA standards and foreign language requirements
• Theories, principles, and practices of project planning, budgeting, and cost estimating
• Public sector procurement, contracting, budgeting, and accounting processes
• Financial and analytical methods/processes
• Modern management theory
Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)
• Developing and implementing policies and procedures for the planning, organization, coordination, and control of major construction projects
• Planning, organizing, and directing the total activities of a design and construction department for a large public agency
• Reading and analyzing architectural/construction drawings and specifications
• Analyzing contract requirements and developing construction strategies
• Resolving legal and contractual issues
• Determining strategies to achieve goals
• Analyzing situations, identifying problems, recommending solutions, and evaluating outcomes
• Exercising sound judgment and creativity in making decisions
• Negotiating consensus solutions
• Communicating effectively orally and in writing
• Communicating design concepts and construction scenarios effectively to the public and elected officials
• Interacting professionally with various levels of Metro employees, the Board of Directors, elected officials, and outside representatives
Ability to (defined as a present competence to perform an observable behavior or produce an observable result)
• Demonstrate/communicate an overall appreciation of quality design and construction methods in the built environment
• Direct and oversee external consultants
• Negotiate contract terms and monitor multiple contracts to ensure compliance with schedule, budget, and specifications
• Represent Metro before the public
• Plan financial and staffing needs
• Prepare comprehensive reports and correspondence
• Think and act independently
• Be innovative in leveraging limited resources
• Make financial decisions within budget
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Supervise, train, and motivate assigned staff
• Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
• Typical office situation
• Close exposure to computer monitors and video screen
Physical Effort Required
• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Walking (distance 5′ to 100′)
• Communicating through speech in the English language required
• Good distance vision and/or depth perception to judge distances
• Color recognition (e.g., distinguishing wires, resistors, containers, light signals, etc.)
NW
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Salary: $120,993.60 – $181,459.20, annually

Benefits: N/A

Education requirements: Bachelor’s degree

Deadline to apply: May 21, 2025

Documents required to apply: Other.

How to apply: To apply, visit Metro’s website and complete an online Employment Application.

Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro’s website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Employer Los Angeles County Metropolitan Transportation Authority (CA)
Address
One Gateway Plaza
Los Angeles, California, 90012
Website https://www.governmentjobs.com/careers/lametro

Perrotin Los Angeles seeks a full-time Registrar to join our team.

The Registrar works closely with the gallery’s exhibitions, operations, sales, and finance teams locally, in the US, and internationally. The role is responsible for coordination of all incoming and outgoing shipments related to exhibitions, showrooms, art fairs, and special projects.

The candidate will be a strong team player and highly organized with knowledge of best practices related to condition reporting, handling, packing, crating, transportation, shipping, storing, and insuring of artworks; familiarity with US and international shipping procedures, and customs and tax regulations; experience in art handling and inventory management; and a track record of working with a US and international network of shipping companies and customs brokers.

Attention to detail, and ability to exercise professional judgment, prioritize and meet tight deadlines are vital to the role; as are excellent communication skills, discretion, and ability to work collaboratively and independently.

This position is full-time, Monday through Friday, and may require flexibility for additional hours based on the needs of the gallery. This in-person position is based in Perrotin’s Mid City gallery but may require some travel and work from other locations.

Responsibilities include but are not limited to:

Exhibitions, fairs, special projects, showroom viewings, and general inventory (on- and off-site)

· Organize, monitor and manage incoming and outgoing shipments and logistics, both domestic and international.

· Liaise with the gallery’s global team, artists, clients, consignors, lenders, external exhibition organizers, and vendors, to ensure accurate artwork information, handling/packing/crating instructions and installation instructions are provided to shippers, handlers, clients, and appropriate receiving parties.

· Document the condition of incoming and outgoing artworks, and create and file condition reports.

· Liaise with artists, artist studios/liaisons and vendors on framing, fabrication and conservation/restoration as needed.

· Liaise with insurance and customs brokers to obtain certificates and bonds.

· Obtain competitive estimates for required services, prepare and monitor budgets.

Post-sale deliveries and associated client services

· Maintain an understanding of current US state sales tax laws in relation to invoicing and shipping, working with the sales and finance teams to ensure accurate sales tax billing

· Liaise with the sales team and their clients to initiate and coordinate post-sale pick-ups and deliveries, including obtaining competitive estimates for framing, packing, crating, shipping, installation, insurance, conservation/restoration and other services where required.

· Act as the client’s liaison where needed for required for delivery and installation scheduling, needs.

· Prepare invoices to clients for shipments, and submit payments for shipments for vendors.

· Prepare release forms to clients and their shippers for pick-up of artworks.

· Follow up with shippers to obtain proof of delivery and other documentation required for compliance purposes.

Inventory management

· Coordinate transport and release of artworks to and from the gallery and storage locations, preparing and filing related paperwork.

· Maintain the on- and off-site inventory database, updating movements and locations, and uploading relevant shipping and customs documents.

· Manage all incoming and outgoing paperwork for all associated locations.

· Conduct regular condition reports and inventory audits.

· File updates with the insurance broker.

· Prepare reports as required.

Salary: $72,000 – $82,000, annually. Salary is commensurate with experience.

Benefits: Benefits for full-time employees, following a waiting period, include:

· Medical insurance (subsidized)

· Dental and vision insurance (subsidized)

· Paid sick leave

· Paid holidays

· Paid vacation

· Paid gallery closures

· Participation in a 401k retirement plan (with employer contribution)

Education requirements: Bachelor’s degree

Deadline to apply: May 19, 2025

Documents required to apply: Resume, Cover Letter, References, College Transcripts

How to apply: Submit your resume, cover letter, and the names of two professional references with the subject line “Registrar” to jobsla@perrotin.com. Only qualified candidates will be contacted.

Self Help Graphics & Art

Founded in 1973 in the heart of East Los Angeles, Self Help Graphics and Art (SHG) is dedicated to the production, interpretation and distribution of prints and other art media by Chicana/o/x and Latina/o/x artists. Our multidisciplinary, intergenerational programs promote artistic excellence and empower our community by providing access to space, tools, training and resources.

Summary

The Senior Accountant is responsible for all accounting tasks in the areas of bookkeeping, accounts receivable, accounts payable and other daily administrative and accounting functions. The ideal accountant is detail oriented, organized, has great interpersonal skills, flexibility, and good judgment.

This role is ideal for someone seeking a community-serving and mission-oriented place of work whose values align with a culture of community care, solidarity, and a deep commitment to a nonprofit arts administration practice that centers equity, leadership development, and sustainability.

RESPONSIBILITIES AND DUTIES

Primary

Manages accounts payable and receivables

Manage and maintain proper accounting records of all financial transactions including vendor files (Account Payables), cash receipts (Account Receivables) and bank accounts/reconciliation files

Manage the posting of all miscellaneous cash receipts and miscellaneous journal entries

Review and reconcile credit card statements.

Assist in budgeting and forecasting processes.

Ensure compliance with accounting standards and tax regulations.

Help in processing invoices, payments, and payroll in a timely manner.

Assist with year-end reporting including preparing and submitting Form 1099’s

Assist with year-end reporting including preparing and submitting Form 990

Be the primary liaison for external audits

Supports the preparation of financial statements on monthly/quarterly basis to the Interim Executive Director, Board of Directors, and/or programming and ad-hoc reporting needs.

Assist with the tracking and reporting of income and expenses for the SHG capital campaign in order to ensure fiduciary compliance with government and foundation grants.

Track and and report on expenses for various grants and projects; including major government grants with regular reporting requirements. Assist in the preparation of government invoices for grant reimbursement or advances.

Manage petty cash including maintaining proper documentation, recording transactions, and reconciling monthly.

Review online transactions from a variety of platforms including Square, Mobile Cause, and stripe posted by Administrative Associate.

Maintain orderly and up-to-date files of paid invoices and canceled and voided checks.

Teamwork & Administrative

Attend regular all-team meetings, and coordinate with team members as needed

Provide support during major events such as Dia de los Muertos, Annual Print Fair SHG-led gatherings like the bi-annual Print Summit, fundraising events, and marketplaces.

Create and maintain accounting protocols for financial activity, and internal controls, including but not limited to fiscal sponsorship partnerships.

Create and oversee reimbursements protocol for staff; including verifying manager approval, proper account coding, business purpose and attachment of supporting receipts

Work with the Development team to generate protocols for special events expenses and income. Assist with preparation of event and special campaign financial reports.

Perform other duties and responsibilities as assigned.

Skills and Qualifications:

Bachelor’s degree in accounting or equivalent experience.

Strong knowledge of generally accepted accounting principles.

2-3 years experience in accounts payable and receivable

2-3 years experience with nonprofit organization accounting (paid or volunteer)

Proficiency in Microsoft and Google software suites and Quickbooks online

Must be highly organized with the ability to work independently

Proactive in using technology and systems to maximize efficiencies with tasks.

Dedication and ability to have a positive working relationship with SHG staff, artists, and community members.

Professionalism, maturity and ability to work both collaboratively and independently.

Attention to consistency and detail with an ability to meet deadlines and prioritize tasks.

Identifies and solves problems proactively, is solution-driven and committed to results.

Excellent written and verbal communication skills.

Demonstrated experience working effectively as part of a team and with colleagues of diverse backgrounds and perspectives, in a remote and in-person work environment.

Maintain confidentiality of sensitive information.

Demonstrated commitment to art and culture as a tool for social justice, and empowering communities through the arts.

Physical Requirements

Moderate physical effort. May require occasional lifting, handling, pushing, or moving objects up to 25 lbs.

Sitting for extended periods in front of a computer screen.

Standing for extended periods during events.

Salary: $68,000 – $72,000, annually

Benefits: Medical benefits and robust PTO included

Education requirements: Bachelor’s degree

Deadline to apply: June 30, 2025

Documents required to apply: Resume, Cover Letter, References

How to apply: Send a cover letter and resume to jobs@selfhelpgraphics.com with the position title and your name in the subject line. For example: Bookkeeper/Jr Accountant – Jane Doe.

Location: P.S. ARTS Office, Los Angeles

Schedule: Office Hours 9AM – 5PM, but must be able to work nights and weekends

Travel: Driving to school, community, and partner sites is required

Designation: Full-time; Non-exempt

Start Date: May 2025

OVERVIEW:
Under the supervision of the Programs Director, the Programs Associate (“Associate”) will provide administrative and logistical support for the department’s activities, to further P.S. ARTS’ mission and achieve program goals. The support provided by the Associate, to both the program staff and in-school faculty, allows P.S. ARTS’ programs to run efficiently and effectively.

A successful Associate is organized, has great attention to detail, and is responsive and efficient in a fast-paced environment. They will be familiar with clerical tasks and have a foundational knowledge of arts-based programming. The Associate’s overall goal is to provide operational support and coordination to the P.S. ARTS programs team.

The Associate’s primary responsibilities include the following:
– Bookkeeping – process check requests, reimbursements, and credit card reconciliation; *
– Clerical – department-wide calendar maintenance, inter-departmental scheduling, meeting minutes, email correspondence, coordinating travel, data entry, etc.;
– Communications – monitor and respond to incoming programming requests;
– Coordination – provide logistical and tech support for team programs and events; *
– Events – represent P.S. ARTS at tabling events and festivals, including coordination, prep, and setup of booths/activities; *
– Family Art Nights (FANs) – serve as the primary point person for logistics and scheduling, and serve as the onsite liaison at FANs (up to 4 times including some late afternoons, early evenings, and some weekends), including prep, setup, and clean-up;
– Special Projects – provide admin and logistical support for team projects;
– Supply Orders – tracking, ordering, and distribution of faculty requests and budgets; *
– Serve as a point of contact and liaison for faculty; and
– Participate in P.S. ARTS events and engagement activities as required and needed. *

Please note this description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change in response to organization needs at the discretion of the CEO.

✽ A criminal history may have a direct, adverse, and negative relationship with these identified job responsibilities potentially resulting in the withdrawal of a conditional offer of employment. Additionally, per California Education Code § 45122.1, § 45125.1, and § 44237, criminal history restrictions apply.

Knowledge, Skills & Abilities
– 1+ year of experience in clerical and receptionist duties
– Strong administrative and organization skills
– Demonstrated experience in large-scale budget tracking and supply ordering;
– Demonstrated experience using office-based platforms i.e., Microsoft Office, Adobe, Asana, Zoom, etc.
– Ability to handle multiple tasks and deadlines
– Work with a fluctuating and dynamic schedule
– Excellent communication skills with a collaborative spirit to represent P.S. ARTS and its values in public-facing opportunities
– Interest in arts-based community outreach and engagement
– Bilingual in Spanish/English, preferred

WORKING CONDITIONS:
– Lift, push, or carry supplies, equipment, instruments, or furniture up to 40 lbs.
= Bend, twist, reach, stand and/or sit for long periods of time.
– View LCD screens for long periods of time.
– Work with video equipment and a comfort with being recorded.
– Travel and attend meetings and events outside of your worksite. Due to responsibilities requiring regular travel, driving may be an essential job responsibility for this position.

About P.S. ARTS:
P.S. ARTS encourages all employees to feel empowered by and model the Organization’s values of Art, Community, Equity, Innovation, and Excellence.

The P.S. ARTS team is a diverse group of people with different skillsets and experiences, from various cultures and backgrounds with one thing in common – a dedication to arts education. We’re all here to make a difference and we know nonprofit work is hard, so we try to be thoughtful about building a rounded compensation package that includes health and welfare benefits, an excellent paid holiday schedule, etc. Please feel free to ask us about it!

HOW TO APPLY:
Priority Deadline: 05/06/2025

P.S. ARTS is an equal opportunity employer and dedicated to better reflecting the communities we serve while building an inclusive environment for people of all backgrounds and ages. P.S. ARTS also supports and will provide reasonable accommodation to ensure the application process is accessible to candidates who require additional accommodation. P.S. ARTS will consider qualified applications with arrest or conviction records for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Salary: $26, hourly

Benefits: Medical, Dental, Vision, Life & Disability, 401k (unmatched), and FSA eligible

Education requirements: None.

Deadline to apply: May 16, 2025

Documents required to apply: Resume, cover letter

How to apply: Submit a cover letter and resume to jobs@psarts.org, subject line: “Programs Associate.”