Bilingual Program Coordinator

Job Description – Bilingual Program Coordinator

Organization Summary
The Unusual Suspects Theatre Company’s (USTC) mission is to mentor, educate, and enrich youth in under-resourced communities by creating collaborative original theatre. Our mission powers our vision of a world where all youth are given the opportunities and support they need to succeed and to be heard, valued, and respected. We strive to be a bridge that helps youth make positive life choices.

Founded in the wake of the 1992 Los Angeles uprising, USTC has grown from a small, volunteer-led youth intervention program into an award-winning leader in arts education, youth development, mentorship, and community building. After nearly three decades of service within disinvested and underrepresented communities, our work focuses on ensuring the equitable enrichment and development of Los Angeles County’s under-resourced youth and their communities. Our free, theatre-arts programs go beyond the reach of typical arts education workshops to offer personalized mentorship and a safe space for self-expression, empowering those we work with to identify and leverage their innate talents and overcome inequitable circumstances.

USTC is pursuing transformative action steps to center our communities in all aspects of our work and bring Diversity, Equity, Inclusion, and Access (DEIA) to the forefront of our operations and programs. For more information, visit: TheUnusualSuspects.org

Job Summary
As a full-time, non-exempt position, the Bilingual Program Coordinator will act as liaison between the Programs Department and Teaching Artists, the site, and on-site staff. The Bilingual Program Coordinator is responsible for traveling to local workshop sites throughout Los Angeles County for daily on-site support. The position supports all Program staff with general programming activities and daily program administrative needs. Including; updating, maintaining, and assessing data collection, as well as assisting in outreach efforts for USTC workshops and events. The Bilingual Program Coordinator is a cross-functional position that works with multiple departments and reports to the Program Manager.

Duties and Responsibilities:

• Strong On-Site Program Coordination & Communication Skills: This role requires frequent travel to program sites to serve as the key liaison between USTC, Teaching Artists, and site staff, ensuring clear, professional communication and seamless program delivery.
• Bilingual Proficiency in Spanish and Cultural Competency: Fluency in conversational Spanish is essential for translating materials and communicating effectively with diverse communities, requiring cultural sensitivity and the ability to work effectively across different backgrounds.
• Initiative, Organization, and Data Management: The coordinator must proactively manage tasks with high attention to detail, including maintaining accurate data in our content management software, Apricot, handling program logistics, and supporting daily administrative needs across departments. Works at various sites to support the implementation of programs. Responsible for communicating with site staff and USTC Teaching Artists.
• Builds relationships with site administrators, teachers, Teaching Artists, and USTC Staff.
• Responsible for resolving any issues as they arise or seeking support to address them.
• Ensure Teaching Artists complete all deliverables.
• Collaborates with the development and communications department regarding program assessment and data collection.
• Maintaining and filing program data electronically using Apricot Database.
• Preparing and distributing program materials.
• Coordinating the delivery/pick-up of materials to Teaching Artists.
• Supporting material organization and inventory, including front-of-house materials, props, costumes, and technical lighting and sound equipment.
• Translate program materials, communications, and workshop content between English and Spanish.
• Attends weekly program operations meetings, periodical 1-on-1 professional development meetings with supervisor, weekly All Staff meetings, and additional TA, Artistic Team, Program Team, and miscellaneous USTC meetings.
• Maintains flexibility, adjusting to unforeseen circumstances and other assigned duties as assigned.
• Maintains a professional and collaborative attitude, prioritizing the program’s ultimate goal: a successful and positive experience for the youth and all involved.
• Other program duties, as needed.

Skills & Qualifications:
• Fluent conversational Spanish is required.
• Reliable means of transportation and a valid California Driver’s license or ID are required.
• Detail-oriented with excellent communication, organizational, writing, and interpersonal skills.
• Cultural competency to work effectively with individuals from diverse backgrounds, as well as with a variety of institutional and governmental organizations.
• Ability to work productively both within a team environment and independently.
• Proactively manage responsibilities and take initiative to complete tasks with high accuracy, efficiency, and attention to detail.
• Experience with or interest in teaching theatre and youth arts education is a plus.
• Strong commitment to social change through community empowerment and the arts.

Work Environment & Physical Requirements:
• Must be flexible to work in a fast-paced, non-profit environment.
• This position works from the USTC administrative office on Tuesdays, Wednesdays, and Thursdays, with the option to work remotely on Mondays and Fridays.
• USTC uses consensus as its default decision-making process; all team members are expected to participate and contribute to this culture in a meaningful, critical, and collaborative way.
• Position is expected to work a standard 40 hours per week. Candidates must be open to working a flexible schedule, including occasional weekends evenings.
• Must be able to lift 30 pounds.

Applicants for Employment:
• All applicants offered employment with The Unusual Suspects will be subject to a Live Scan background check.

Salary, Benefits & Schedule:
• Salary range: $54,000 – $58,000 annually, non-exempt.
• Over 6 weeks of Paid Time Off (PTO), including:
• 3 weeks (15 days) of accrued personal PTO.
• 2 additional weeks of collective PTO, 5 days in summer and 5 days in winter.
• 2 personal days of PTO.
• 4 weeks of collective remote work, 2 weeks in summer and 2 weeks in winter.
• 11 national holidays of PTO.
• Accrued sick PTO as designated by the State of California.
• Health benefits offered; medical, dental, and vision.
• CalSavers, a Roth IRA Program.
• Cell phone, internet, and mileage reimbursement.
• Annual stipend for professional development.
• Candidates are expected to work a standard 40 hours weekly and must be open to a flexible schedule, including some evenings and weekends.
• Flexible, supportive culture with a strong commitment to people over product.
Send your resume and cover letter to jobs@theunusualsuspects.org with the subject line, including the position title and your name. E.g., “Bilingual Program Coordinator – John Smith.” No calls, please. Deadline to submit is June 20, 2025.

Additional Information:
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. The Unusual Suspects provides equal employment opportunities to all employees and applicants regardless of race, color, religion, sex, national origin, age, disability, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Salary: $54,000 – $58,000, annually

Benefits: • Over 6 weeks of Paid Time Off (PTO), including:
• 3 weeks (15 days) of accrued personal PTO.
• 2 additional weeks of collective PTO, 5 days in summer and 5 days in winter.
• 2 personal days of PTO.
• 4 weeks of collective remote work, 2 weeks in summer and 2 weeks in winter.
• 11 national holidays of PTO.
• Accrued sick PTO as designated by the State of California.
• Health benefits offered; medical, dental, and vision.
• CalSavers, a Roth IRA Program.
• Cell phone, internet, and mileage reimbursement.
• Annual stipend for professional development.
• Candidates are expected to work a standard 40 hours weekly and must be open to a flexible schedule, including some evenings and weekends.
• Flexible, supportive culture with a strong commitment to people over product.

Education requirements: None.

Deadline to apply: June 1, 2025

Documents required to apply: Resume, cover letter

How to apply: Send your resume and cover letter to jobs@theunusualsuspects.org, and include in the subject line; the position title and your name. E.g., “Bilingual Program Coordinator – John Smith.”

Managing Director

MANAGING DIRECTOR
POSITION SUMMARY

The Managing Director will oversee all operations at the Friendship Foundation, focusing on strategic planning, fundraising development, and community partnerships. The Managing Director reports to the Executive Director and requires a dynamic leader capable of managing multiple priorities, building relationships, and driving growth across all areas of the Foundation’s operations. This role involves collaborating closely with both the Executive Director and Chief Program Officer to craft a comprehensive strategy aimed at enhancing fundraising and the Foundation’s programs in preparation for the new 62,000 square-foot Friendship Campus, opening in 2026.

The Friendship Foundation, established in 2007, is dedicated to empowering individuals with intellectual and developmental disabilities (IDD), ages 8- 35+, by providing socially integrated programs that promote friendship, independence, and purposeful living. We have established Friendship Clubs in 88 schools across 22 school districts with over 5,000 individuals involved and offer over 60 monthly community/social programs.

FUNDRAISING & DEVELOPMENT

Manage the donor database and cultivate donor relationships.
Develop and execute the Annual Donor Appeal Campaign and Summer Donor Campaign
Identify and research potential funding sources, including government agencies, foundations, corporations, and individual donors.
Execute a comprehensive fundraising plan that encompasses major gifts, corporate and foundation giving, planned giving, and special events
Collaborate with the Executive Director to develop donor and board member relations
Serve as a liaison to coordinate with corporate and community partnerships for volunteer initiatives and program sponsorships
Research and strategize future fundraisers and events for the Friendship Campus

OPERATIONS

Develop strategies and initiatives to further promote our mission of inclusion within the community.
Build strong relationships with parents, community partners, and donors.
Support board of director governance roles, schedule board meetings, implement board policies and decisions
Maintain all media releases, press releases, website content, and social media channels.
Plan and budget for events, including the annual Evening of Recognition, the Skechers Walk, etc.
Oversee the Skechers Pier to Pier Friendship Walk:
Communicate with surrounding education foundations and school districts regarding goals, expectations, and progress during the annual Skechers Walk. This includes outreach, marketing, progress tracking, and identifying fundraising incentives.
Implement goals and expectations with Foundation staff and community partners
Collaborate with Skechers Foundation on marketing, community outreach, event logistics, and social media
Assist Executive Director with Friendship Campus relations (capital campaign, construction process, researching, hiring, community partnerships, and communications with school districts.

FINANCIAL MANAGEMENT

Manage a $3M+ annual operating budget and financial health for the Foundation, with plans to increase capacity at the new 62,000 square-foot Friendship Campus
Work with Directors and accounting staff to monitor, update, and report on monthly, quarterly, and annual revenue projections.

QUALIFICATIONS

A strong background in managing nonprofit organizations is preferred.
Prior experience in a leadership role, as well as managing and supervising teams
Excellent communication skills for effective stakeholder engagement.
Exceptional leadership skills with the ability to inspire and motivate teams.

Salary: $90,000 – $140,000, annually

Benefits: Paid time off
Health Benefits
401(k)

Education requirements: None.

Deadline to apply: June 15, 2025

Documents required to apply: Resume.

How to apply: Interested and qualified candidates should apply to this Indeed job posting.

Stage Manager

🎭 NOW SEEKING A STAGE MANAGER 🎭
Are you passionate about live theatre and original work? Join us this summer for a bold new production in a friendly, creative, and collaborative environment led entirely by our in-house team of artists.
We welcome both emerging and mid-level stage managers who are excited to grow, collaborate, and be a vital part of the storytelling process.
📍 Rehearsals begin June 2, 2025 in Lakewood, CA
📍 We move to Second Story Theatre in Hermosa Beach on July 14
🎉 Production ends August 3, 2025
🗓️ Rehearsal Schedule:
Monday–Thursday, 7:30–10:30 PM
(No Fridays or weekends until tech week)
🎭 Live Performances:
Fridays at 8 PM
Saturdays at 2 PM & 6 PM
Sundays at 2 PM
💵 Stipend: $500 paid at the end of the production, plus a potential bonus based on ticket sales
📋 TO APPLY:
Visit our website (www.rimovisiongroup.org) and click on the “Casting” tab.
Do not send messages via social media.

Salary: $500 one-time Stipend

Benefits: “We welcome both emerging and mid-level stage managers who are excited to grow, collaborate, and be a vital part of the storytelling process.”

Education requirements: None.

Deadline to apply: May 27, 2025

Documents required to apply: Resume, cover letter

How to apply: “Visit www.rimovisiongroup.org and click on CASTING. Then apply.

Development Coordinator

Founded in 1952, One Institute is the oldest active LGBTQ+ organization in the country, dedicated to telling LGBTQ+ history and stories through education, arts, and social justice programs. As the independent community partner of ONE Archives at the USC Libraries, we promote the largest collection of LGBTQ+ materials in the world.

One Institute is hiring a full-time Development Coordinator. Reporting to the Executive Director, the Development Coordinator is responsible for ensuring One Institute maximizes the visibility and outreach of One’s development campaigns, implements campaign fundraising strategy and donor communications, and maintains our donor database.

The position is responsible for data and gift entry, writing donor correspondence, updating electronic and paper files, processing donor mailings, assisting with special events, grant research, supporting donor relations, and proofreading of executive communications. The role will also assist with administrative tasks as needed to support organizational capacity.

The position is currently hybrid (3 days in office in Hollywood). Work must be performed in or near Los Angeles, CA.

For a full description of this position, visit oneinstitute.org/jobs.

Salary: $45,000 – $55,000, annually

Benefits: In addition to meaningful and rewarding work, One Institute provides a benefits package including medical, dental, vision, 403(B) retirement plan, and generous paid time off.

Education requirements: None.

Deadline to apply: June 12, 2025

Documents required to apply: Resume, Cover Letter, References

How to apply: Cover letter, resumé, and list of 3 references to jobs@oneinstitute.org no later than 5 pm, June 12, 2025. Questions or Inquiries to Tony Valenzuela, Executive Director, at tvalenzuela@oneinstitute.org.

Part-Time Letterpress Teaching Artist

What We Are Looking For
Armory Center for the Arts based in Pasadena, California, is seeking a part-time Teaching Artist to lead letterpress studio classes for teens and adults.

The ideal candidate is:
An experienced teaching artist with three years leading letterpress art classes/ workshops in a cultural organization or educational setting.
Is comfortable and flexible with working in a shared letterpress studio space with other letterpress approved instructors.
Proven experience in letterpress printing, including proficiency with hand setting type, operating a Vandercook press, and other letterpress equipment.
Knowledge of paper types, ink properties, registration, and impression control.
Knowledgeable of the history, techniques, and artistry of letterpress printing.
Audience focused, experience supporting individuals and groups of varying skill levels and learning styles.
Passionate about traditional printmaking and a commitment to teaching others.
Able to clearly explain complex techniques and concepts to students in an accessible and encouraging manner.
Knowledgeable of studio and letterpress safety procedures and a commitment to maintaining a safe working environment.
Experience with other printmaking techniques (relief printing, intaglio, lithography, collagraph, etc) preferred but not required.
Experience teaching from original works of art with a deep interest in socially relevant contemporary art.
Experience teaching teens, adults, and older adults.
Someone who can effectively engage with diverse personality types while maintaining a calm and composed demeanor with both staff and students.
Demonstrates social maturity and strong problem solving skills.
Comfortable with collaboration and giving direction. A team player.
Responsible, flexible, punctual, and able to work well under pressure.
Positive attitude.
Responsive, intuitive and flexible to the program needs.
Bachelor of Fine Arts or equivalent experience and a current studio practice.
Comfortable teaching and experimenting with a diversity of art mediums.
Able to speak, hear, see, reach, bend, sit, stand, and lift 25 pounds.
Fluency in Spanish or a language other than English is a plus.
Familiarity with the San Gabriel Valley is a plus but not required.

General Duties, Responsibilities, Essential Functions
Develop and teach letterpress classes and workshops for students of varying skill levels, sometimes offered as a 10 week session.
Curriculum planning, in-class instruction, prep and clean-up for each session (Fall, Winter, Spring, and Summer).
Maintain and operate a variety of letterpress equipment, including cylinder presses.
Provide classroom management in an open space studio environment where multiple classes occur simultaneously.
Submit supply lists on time that are within the budget of the program and age appropriate for the students.
Prepare instructional materials, demonstrations, and hands-on learning experiences.
Ensure proper care and safety of studio tools and equipment.
Instruct students in typesetting, press operation, paper handling, inking, and printing techniques.
Stand for extended periods while operating presses.
Lift and move type cases, paper reams, and press components (up to 40lbs).
Demonstrate manual dexterity for typesetting and press adjustments.
Communicate clearly both verbally and in writing.
Attends teaching staff meetings, training sessions, and gallery walk throughs.
Maintain on-going communication with the VP of Programs and Directors about program issues, student concerns and needed support.
Notify VP of programs and Directors about scheduling issues and substitute requests.
Follow strict COVID-19 safety protocols as directed by the Armory.

Perform any other duties as may reasonably be required.

Salary: This is a part time position. Pay starts at $37 an hour for teaching hours. This position will occasionally be required to cover other shifts depending on needs of the organization. The schedule is subject to change.

Benefits: Benefits include paid sick time, opportunities for professional development, and free Armory studio art classes.

Education requirements: High School diploma

Deadline to apply: June 2, 2025

Documents required to apply: Resume, cover letter

How to apply: To apply, send a resume and cover letter to emplyoment@armoryarts.org. In the subject line of the email, write “Letterpress Teaching Artist”. Applications are due by Monday, June 2, 2025 at 5 p.m to be considered for Fall 2025 studio programming. Applications submitted after this deadline will be considered for future sessions beyond Fall 2025.

Part-Time Teaching Artist

What We Are Looking For
Armory Center for the Arts, based in Pasadena, California, seeks part-time Teaching Artists to lead engaging and inclusive studio art classes at our main location in Old Pasadena. We are looking for practicing artists and art educators with a deep expertise in their field, and a commitment to community centered environments.

We welcome applicants with demonstrated skill and teaching experience in drawing, painting, ceramics, stop motion animation, printmaking, and risograph printing, including experience working with children, teens, and adults.

The ideal candidate is:
An experienced teaching artist with three years leading art classes in a cultural organization or educational setting.
Knowledgeable of current art education practices, curriculum development, and art integration strategies.
Experience teaching from original works of art with a deep interest in socially relevant contemporary art.
Audience focused, experience supporting a class that has a diversity of learning styles.
Experienced and confident in teaching students as young as toddlers, K-8, teens, adults, older adults and/or system impacted youth.
Demonstrates maturity, strong problem solving abilities, and is able to identify and address high priority tasks.
Able to make judgments between the activities that are priorities and attend to those first.
Responsible, punctual, adaptable, and performs well under pressure with a positive, team oriented attitude.
Bachelor of Fine Arts or equivalent experience and a current studio practice.
Comfortable teaching and experimenting with a diversity of art mediums.
Able to speak, hear, see, reach, bend, sit, stand, and lift 25 pounds.
Fluency in Spanish or a language other than English is a plus.
Familiarity with the San Gabriel Valley is a plus but not required.

General Duties, Responsibilities, Essential Functions

Teaching Artists are responsible for implementing exceptional visual arts instruction over a 10 week period that can include Fall, Winter, Spring, and Summer studio sessions.
Curriculum planning, in-class instruction, prep and clean-up for each session.
Provide classroom management in an open space studio environment where multiple classes occur simultaneously.
Provide guidance to teen volunteers who assist with some studio classes.
Submit supply lists on time that are within the budget of the program and age appropriate for the students.
Maintain on-going communication with the VP of Programs and Directors about program issues, student concerns and needed support.
Notify VP of programs and Directors about scheduling issues and substitute requests.
Foster a safe, nurturing, and inspiring environment for students.
Follow strict COVID-19 safety protocols as directed by the Armory.
Attends teaching staff meetings, training sessions, and gallery walk throughs.

Perform any other duties as may reasonably be required.

Salary: This is a part time position. Pay starts at $37 an hour for teaching hours. This position will occasionally be required to cover other shifts depending on needs of the organization. The schedule is subject to change

Benefits: Benefits include paid sick time, free parking, opportunities for professional development, and free Armory studio art classes.

Education requirements: High School diploma

Deadline to apply: June 2, 2025

Documents required to apply: Resume, Cover Letter

How to apply: To apply, send a resume and cover letter to emplyoment@armoryarts.org. In the subject line of the email, write “Teaching Artist”. Applications are due by Monday, June 2, 2025 at 5 p.m to be considered for Fall 2025 studio programming. Applications submitted after this deadline will be considered for future sessions beyond Fall 2025.

Director of Exhibitions (Full-Time)

What We Are Looking For:
The Director of Exhibitions is responsible for the management of all exhibition programs presented by the Armory and for the development of a creative and strategic vision for exhibitions that align with the Armory mission and Cultural Equity and Inclusion plan. This includes the development of at least one exhibition per year in the Caldwell Gallery, management over guest-curated exhibitions, strategies for public engagement, public programs, interactive activities in the gallery, and staff management & development. The Director also works in partnership with the External Relations Department for fundraising and communications as they relate to the Exhibitions program.

The ideal candidate has the following skills:
Minimum of 3-5 years of experience in exhibition management, curation or a similar role in a cultural organization and a demonstrated ability to support artists.
Strong knowledge of fundamental art installation processes and protocols and general care for artworks.
Excellent administrative, organizational, and project management skills.
Proven leadership and team management abilities.
Possess a demonstrated ability to write clearly and effectively.
A passion for cultural arts and visual literacy that drives a desire to follow developments in the field on local, regional, national, and international levels.
A global perspective that informs a commitment to local engagement.
Passion for the Armory’s mission and its cultural equity values is essential.
Intellectual curiosity and a creative mind.
Superior organization and attention to detail.
Working mastery of computer programs including: G (Google) Suite, Microsoft Word, PowerPoint and Excel, a Customer Relationship Management (CRM) system, and Airtable or other productivity platforms. Literate on social media platforms including Facebook and Instagram.
Familiarity with the San Gabriel Valley arts landscape is a plus but not required.
Ability to work flexible hours including evenings and weekends as required.

Fluency in Spanish and/or another language or languages. B.A. or B.F.A. degree in a curatorial or arts-related field; M.A. degree, or commensurate experience in previous museum, non-profit, or gallery role.

Major Duties and Responsibilities
Management:
Leads and manages the Exhibition team: Exhibition Manager, Visitor Services Associates, Art Handlers/Preparators & independent contractors including, but not limited to, guest curators.
Works with Exhibition Manager to schedule, train, assign, and oversee VSAs, interns, and volunteers.
Drafts, develops and manages Exhibition budgets.
Establishes program requirements and potential funding sources with the Executive Director, Vice President of Development, and the Vice President of Programs.
Assists in the development of grant proposals, grant reporting and Exhibition fundraising.
Develops, manages, and leads public programs in collaboration with the Exhibitions Manager, and in partnership with program directors.
Writes Exhibition related text including press releases, promotional materials, didactics, and wall labels keeping the diversity of audiences in mind.
Reviews and edits text written by Exhibitions team, artists, and guest curators.
Maintains an awareness of and responsibility for the condition of all galleries and other presentation areas (on- and off- site), gallery workshop/storage and departmental programs and resources (equipment, furniture, tools, etc.)
Ensures workplace safety practices are being followed during installation and de-installation.
Conducts regular exhibition and public program audits to check against success metrics and writes departmental year-end reports and summaries.

Exhibition Program:
Oversees all exhibition programs and public programs in conjunction with exhibitions.
Curates at least one exhibition in the Caldwell gallery per fiscal year.
Develops program, exhibition, and performance concepts 2-3 years in advance with the assistance of the Exhibitions Manager, and in cooperation with the Executive Director, Vice President of Programs, Armory Directors, organizations, curators and artists.
Develops metrics for success of exhibition programs and public programs.
Assures that all aspects of the exhibitions meet the highest standards. These include installation, design, delivery and return of art, procurement of insurance, development of exhibition and performance contracts, visitor safety, lighting, sound and seating.
Plans, in collaboration with the other Directors, integrated programming where exhibitions connect with schools, studio, and offsite program participants.
Presents, in collaboration with the other Directors, exhibition content and themes with Armory teaching artists.
Builds new audiences, identifies, and creates opportunities for greater community connections through collaboration with other Directors and community partners.
Works collaboratively with the Communications Team to prepare promotional materials for all exhibition programs, including all digital promotions.
Interfaces with members of Armory staff in areas of education, development, and communication, and often represents the department to artists, lenders, representatives from other institutions, and other stakeholders and partners.
Maintains a working knowledge of professional standards and best practices for arts presentation, audience cultivation, and program design and development.

Salary: Pay range is $65,000 to $75,000 annually, based on experience. This is a full-time, exempt position. This position is hybrid and requires at least three days a week in the building.

Benefits: Benefits include medical insurance coverage, generous vacation time, nine paid holidays plus the holiday break, Dec 24-Jan 1, free parking, opportunities for professional development, and free Armory studio art classes.

Education requirements: Bachelor’s degree

Deadline to apply: May 26, 2025

Documents required to apply: Resume, Cover Letter

How to apply: Send a resume and cover letter to careers@armoryarts.org. In the subject line of the email, write “Director of Exhibitions.” No phone calls please. Applications are due by Monday, May 26, 2025 at 5 p.m.

Community Initiatives Manager

Position Description
The primary job of the Community Initiatives Manager (CIM) is to grow and manage our online and in-person programming related to external contract requests. The CIM will be responsible for promotion and all communication with partner organizations/instructors/participants, scheduling, planning, coordination, implementation, follow-up, administration, and outcome reporting. This role will also involve assisting instructors with online hosting. Additionally, the CIM will be responsible for seeking new opportunities for contract program delivery, developing new partnerships, and maintaining ongoing partnerships.

Examples of our external programming include customized trainings, workshops, and presentations for entities as diverse as the Boys and Girls Clubs, Los Angeles County Department of Mental Health, Los Angeles County Museum of Art, Monterey County Office of Education, American Art Therapy Association, and various programs at UCLA and USC.

Position Hours & Location
This position is 100% remote; however, on-site work within Los Angeles County occurs between 3 to 5 times a quarter and includes site visits, networking events, oversight or management of in-person programs, and occasional in-person meetings with staff members, faculty, or community partners. Work hours are flexible and allow for self-management of time; although, agreed-upon daily, core weekday hours will be established to facilitate staff communication. Some weekend hours are expected as some external sessions may occur during the weekend. Location in the greater Los Angeles area is required due to the occasional in-person events.

Responsibilities
External Program Management (70% of Position)

• Promote AHI offerings among existing and prospective community partners
• Facilitate scheduling of programs between instructors, contracting entities, and AHI
• Create, track, and manage all administrative aspects of external program logistics with instructors and contracting entities from beginning to end, including but not limited to needs assessment, programming content, budget determination/negotiations, instructor scouting/recruitment/onboarding, scheduling, memorandums of understanding, session planning and descriptions, outreach materials, handouts, travel coordination (if in person), program implementation, and evaluation
• Conduct practice sessions for online programs as needed and offer Zoom tech support for instructors before and during online programs
• Coordinate invoicing and tracking of payment upon completion of contract work
• Manage digital assets per program as needed: rosters, sign-in sheets, evaluation forms, handouts, presentation decks, scripts/outlines, etc.
• Analyze and streamline the management process based on instructor, participant, and staff feedback
• Update AHI team with new contracts and program development milestones
• Create and update policies and procedures for external programs, as needed

Fundraising (10% of Position)
•Manage and track online donations and send donation receipts for donations received by check
•Manage annual fundraising campaign

Grants Management (10% of Position)
• Manage Organizational Grant Program application (every two years) and annual reporting through Los Angeles County Department of Arts and Culture
• Craft, manage, and submit select grant applications as needed

Networking & Partnership (10% of Position)
• Engage in ongoing networking with local, national, and international organizations in different domains: arts, education, mental health, health care, social services, and more
• Maintain existing organizational partnerships
• Work with the AHI team for strategic outreach and program promotion.
• Represent AHI as an organization at events sponsored by existing or potential partner organizations. This may occasionally necessitate making presentations on behalf of our organization

Other Responsibilities
• Conduct other duties as assigned by the Executive Director or Operations & Communications Director*

*As a small non-profit organization, each staff member may be asked periodically to assume responsibility for tasks not in their job description.

Qualifications
• Location in Greater Los Angeles
• Minimum bachelor’s degree or equivalent experience in a field related to the position (e.g., arts administration)
• Minimum 3-5 years employment in a nonprofit or related field
• Strong project/program management skills
• Demonstrated experience in administration, customer service, and/or organizational effectiveness
• Exceptionally strong multitasking abilities, organizational skills, and time management skills
• Exceptionally strong written and verbal communication skills. These skills are crucial for all duties and responsibilities related to this position, as they involve educating community members and prospective instructors about the work we do • • Every member of our team is required to demonstrate a communication style reflective of our social emotional arts teaching practices and academic collaboration
• Exceptional interpersonal skills with an ability to develop strong relationships across a diverse spectrum of community partners, instructors, and participants
• Proficiency in Box, G Suite, Microsoft Office, Canva, and Zoom highly preferred
• Detail-oriented self-starter, with demonstrated success in meeting deadlines
• Collaborative, results-oriented, positive, energetic, and proactive team player
• Experience in networking is a plus
• Fluency in Spanish is a plus
• Three strong references

Salary: $68,640, annually

Benefits: 

• PPO Health, Vision, and Dental Insurance

• Generous PTO Package, including 12 paid hol

Education requirements: Bachelor’s degree

Deadline to apply: May 30, 2025

Documents required to apply: Resume, Cover Letter, References

How to apply: Include both a cover letter and résumé in your submission. To apply, visit here. Applicants may receive a pre-screening survey to complete. Applications will be accepted through Friday, May 30, 2025.

Temporary Project Manager, Transit Asset Management (Artwork)

 

TEMPORARY PROJECT MANAGER, TRANSIT ASSET MANAGEMENT (ARTWORK)

Description
*THIS POSITION IS TEMPORARY (UP TO 40 HOURS) WITH LIMITED BENEFITS. (Please see Benefits tab for additional information.) No Qualified Candidate Pool (QCP) will be established. You will only be contacted if there is an interest from the hiring department.*
Develops the programs and projects necessary to assess the condition of Metro assets; implements and oversees all aspects of projects designed to determine the State of Good Repair (SGR) condition and reports on critical findings to ensure SGR targets are met. The Project Manager, Transit Asset Management (Artwork) will manage the inspections, condition assessments, repair, refurbishment and records of contemporary public artworks in the transit environment. This position may run for multiple years depending on agency need and available funding; however, the position will be re-evaluated every fiscal year.
Examples of Duties
• Manages projects and serves as lead technical expert with primary responsibility for condition, performance, and risk assessments, and ensures all contractual requirements are completed
• Creates, manages, and documents business processes and procedures for conducting asset type condition assessments consistent with Metro expectations and FTA (Federal Transit Administration) Transit Economic Requirement (TERM) 1-5 State of Good Repair (SGR) Asset Scale
• Oversees the work and serves as a technical resource for all SGR inspectors and consultants performing condition assessments and inspections; may be required to perform condition assessments and inspections
• Creates statements of work for condition assessments of all Metro assets
• Participates in development and enhancement of Enterprise Asset Management (EAM) project Management Information System and/or Financial Information System components and modules; implements standard computerized project tracking and status reporting systems
• Develops guides, standards, and applications and implements inspection procedures, specifically for the collection of condition data into the asset inventory database/ EAM system and reporting of performance and condition data
• Oversees staff in the input of data and reconciles data gathered
• Interprets data on failure analysis, performance incidents, and inspections to inform on risks and condition ratings
• Interfaces and coordinates with other departments, regarding Transit Asset Management (TAM)/ SGR projects, programs, funding, policy, and other issues
• Assists with analysis and interpretation of data for use in asset prioritization, project development, and lifecycle planning
• Oversees the process of sampling asset data for accuracy
• Conducts trend analysis for identification of possible defects, reports findings, and follows up to resolve issues
• Participates in the design, implementation, and training of inspection staff to ensure data is useful, accurate, and up to date in the EAM/asset inventory database
• Assists with studies and analysis of advanced maintenance practices, including predictive and reliability centered maintenance
• Serves as technical resource for rehabilitation/ replacement decision-making, developing performance/ condition measures, SGR ratings, and training on data collection/reporting for the asset inventory EAM
• Performs data mining of Metro’s maintenance management EAM system to monitor and report on performance and conditions
• Liaises with asset owners and consultants to help ensure asset inventory, conditions, and costs are updated on a regular basis
• Provides project management expertise for condition assessments of other asset categories such as buses, rail vehicles, wayside power and control systems, and facilities, when required
• Provides project management support and technical expertise to other Metro departments in areas of project planning, cost, and technical advice
• Develops and oversees condition estimating, cost estimating, budgeting, cost management and control, scheduling, configuration management, and management information system and reporting activities
• Monitors, reviews, and analyzes actual project performance related to budget, cost, and schedules management activities
• Identifies problems and manages resolution of issues and actions to ensure daily completion of required task efforts involving budget, cost, schedule, and other project management responsibilities
• Provides reporting of critical data to executive management and the Board of Directors
• Evaluates project deliverables for technical quality, compliance with codes and regulations, and conformance to contractual requirements
• Analyzes reports from consultants and validates conclusions
• Oversees the development, monitoring, and adherence to Metro’s policies/procedures, budget, and unit goals and objectives
• Leads other professional staff as required by management and policy
• Maintains, supports, and promotes a safe work environment while complying with all of Metro’s safety rules, policies, and procedures
• Communicates and implements safety rules, policies, and procedures in support of the agency’s safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
May be required to perform other related job duties
Minimum Qualifications
A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:
Education
• Bachelor’s Degree in Engineering, Construction, Business, Planning, or a related field; Master’s Degree in a related field preferred
Experience
• Six years of relevant experience or three years of relevant supervisory-level experience overseeing and performing professional work in project management or construction management, including related systems and equipment implementation project experience; transit agency experience preferred
Certifications/Licenses/Special Requirements
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.
The following are the preferred qualifications:
• Experience managing the development, planning, implementation and delivery of contemporary public art conservation projects within high-traffic public spaces
• Experience developing visual artwork condition assessments and implementing recommendations for specialized care of two and three dimensional contemporary public artworks
• Experience managing visual artwork asset data, digital records, and reporting through specialized database systems
• Experience managing compliance with visual artist rights, copyright, and intellectual property requirements in the conservation of contemporary public art
• Experience managing specialized visual arts contractors and providing guidance to staff and artists
Essential Knowledge
Knowledge of(defined as a learned body of information that is required for and applied in the performance of job tasks)
• Theories, principles, and practices related to contract administration, including generation of contract documents, scopes of work, change orders, claims, and task orders
• Theories, principles, and practices project management, including scheduling, cost estimation, budgets, and quality assurance/quality management
• Theories, principles, and practices of engineering and construction, including condition assessments, inspection techniques, building codes, and local jurisdictional requirements
• Theories, principles, and practices of electrical power, mechanical and control systems, and other bus and rail systems
• Theories, principles, and practices of rail vehicle maintenance and engineering
• Theories, principles, and practices of transit asset management
• Rail vehicle maintenance, design performance, and operation; facilities maintenance; and electrical/electronic, construction, civil, structural, mechanical, industrial engineering
• Applicable local, state, and federal laws, rules, and regulations, including public utilities commission inspections, rail maintenance division inspections, and various internal/external audits (FTA, Triennial audits)
• Applicable computer software applications and other technology
• Modern management theory
Skill in(defined as the proficient manual, verbal, or mental utilization of data, people, or things)
• Managing the scope, schedule, and budget of projects
• Assigning work, managing reports, evaluating performance, and ensuring team is cohesive and capable of completing duties as assigned
• Overseeing the operations of multiple asset class assessment inspectors, consultants, and work units
• Determining strategies to achieve goals
• Analyzing situations, identifying problems, and recommending solutions
• Exercising sound judgment and creativity in making decisions
• Presenting results of information gathered to executive leadership and senior management
• Communicating effectively orally and in writing
• Interpersonal communications, including interacting professionally and effectively with management, direct reports, various levels of Metro employees, and outside representatives
• Data acquisition and processing, including inputting, validating, manipulating, and calculating
• Using computers including, word processing, spreadsheets, databases, and software testing and evaluation
Ability to(defined as a present competence to perform an observable behavior or produce an observable result)
• Work across departments to gather information from stakeholders to ensure projects accurately reflect Metro’s long-term needs and expectations
• Review Job Hazard Analysis, project management plans, and project work plans, and ensure that all project tasks are performed in a safe and efficient manner
• Develop condition/performance assessment methods, procedures, and standards for inspection
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Plan financial and staffing needs
• Compile, analyze, and interpret complex data
• Prepare comprehensive reports and correspondence
• Read, write, speak, and understand English
Special Conditions
The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.
Working Conditions
• Typical office situation
• Close exposure to computer monitors and video screen
• Work on elevated surfaces or below ground level
• Work in awkward or confining/enclosed spaces
• Work on slippery or uneven surfaces
• Exposure to moving machinery and/or vehicles
• Exposure to outdoor weather including extreme heat, cold, dampness and/or humidity
Physical Effort Required
• Sitting at a desk or table
• Operate a telephone or other telecommunications device and communicate through the medium
• Type and use a keyboard and mouse to perform necessary computer-based functions
• Standing
• Walking
• Climbing (e.g., ladders, scaffolds, stairs, poles, into vehicles, etc.)
• Lifting or carrying
• Bending or twisting at the neck, waist and/or knees
• Handling by seizing, holding, grasping, or turning hands, but without finger dexterity
• Using equipment requiring high hand and finger dexterity
• Safely use shar objects and tools
• Communicating through speech in the English language required
(JAL)
Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Salary: $52.57 – $78.86, hourly

Benefits: N/A

Education requirements: Bachelor’s degree

Deadline to apply: July 1, 2025

Documents required to apply: Other.

How to apply: Visit Metro’s website and complete an online Employment Application.

Selection Procedure
Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.
Application Procedure
To apply, visit Metro’s website at www.metro.net and complete an online Employment Application.
Computers are available to complete online Employment Applications at the following Metro location:
METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012
Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.
All completed online Employment Applications must be received by 5:00 p.m. on the closing date. Late applications will not be considered.
*Open to the public and all Metro employees
This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.
Employer Los Angeles County Metropolitan Transportation Authority (CA)
Address
One Gateway Plaza
Los Angeles, California, 90012
Website https://www.governmentjobs.com/careers/lametro

Junior Accountant/Bookkeeper

Self Help Graphics & Art

Founded in 1973 in the heart of East Los Angeles, Self Help Graphics and Art (SHG) is dedicated to the production, interpretation and distribution of prints and other art media by Chicana/o/x and Latina/o/x artists. Our multidisciplinary, intergenerational programs promote artistic excellence and empower our community by providing access to space, tools, training and resources.

Summary

The Senior Accountant is responsible for all accounting tasks in the areas of bookkeeping, accounts receivable, accounts payable and other daily administrative and accounting functions. The ideal accountant is detail oriented, organized, has great interpersonal skills, flexibility, and good judgment.

This role is ideal for someone seeking a community-serving and mission-oriented place of work whose values align with a culture of community care, solidarity, and a deep commitment to a nonprofit arts administration practice that centers equity, leadership development, and sustainability.

RESPONSIBILITIES AND DUTIES

Primary

Manages accounts payable and receivables

Manage and maintain proper accounting records of all financial transactions including vendor files (Account Payables), cash receipts (Account Receivables) and bank accounts/reconciliation files

Manage the posting of all miscellaneous cash receipts and miscellaneous journal entries

Review and reconcile credit card statements.

Assist in budgeting and forecasting processes.

Ensure compliance with accounting standards and tax regulations.

Help in processing invoices, payments, and payroll in a timely manner.

Assist with year-end reporting including preparing and submitting Form 1099’s

Assist with year-end reporting including preparing and submitting Form 990

Be the primary liaison for external audits

Supports the preparation of financial statements on monthly/quarterly basis to the Interim Executive Director, Board of Directors, and/or programming and ad-hoc reporting needs.

Assist with the tracking and reporting of income and expenses for the SHG capital campaign in order to ensure fiduciary compliance with government and foundation grants.

Track and and report on expenses for various grants and projects; including major government grants with regular reporting requirements. Assist in the preparation of government invoices for grant reimbursement or advances.

Manage petty cash including maintaining proper documentation, recording transactions, and reconciling monthly.

Review online transactions from a variety of platforms including Square, Mobile Cause, and stripe posted by Administrative Associate.

Maintain orderly and up-to-date files of paid invoices and canceled and voided checks.

Teamwork & Administrative

Attend regular all-team meetings, and coordinate with team members as needed

Provide support during major events such as Dia de los Muertos, Annual Print Fair SHG-led gatherings like the bi-annual Print Summit, fundraising events, and marketplaces.

Create and maintain accounting protocols for financial activity, and internal controls, including but not limited to fiscal sponsorship partnerships.

Create and oversee reimbursements protocol for staff; including verifying manager approval, proper account coding, business purpose and attachment of supporting receipts

Work with the Development team to generate protocols for special events expenses and income. Assist with preparation of event and special campaign financial reports.

Perform other duties and responsibilities as assigned.

Skills and Qualifications:

Bachelor’s degree in accounting or equivalent experience.

Strong knowledge of generally accepted accounting principles.

2-3 years experience in accounts payable and receivable

2-3 years experience with nonprofit organization accounting (paid or volunteer)

Proficiency in Microsoft and Google software suites and Quickbooks online

Must be highly organized with the ability to work independently

Proactive in using technology and systems to maximize efficiencies with tasks.

Dedication and ability to have a positive working relationship with SHG staff, artists, and community members.

Professionalism, maturity and ability to work both collaboratively and independently.

Attention to consistency and detail with an ability to meet deadlines and prioritize tasks.

Identifies and solves problems proactively, is solution-driven and committed to results.

Excellent written and verbal communication skills.

Demonstrated experience working effectively as part of a team and with colleagues of diverse backgrounds and perspectives, in a remote and in-person work environment.

Maintain confidentiality of sensitive information.

Demonstrated commitment to art and culture as a tool for social justice, and empowering communities through the arts.

Physical Requirements

Moderate physical effort. May require occasional lifting, handling, pushing, or moving objects up to 25 lbs.

Sitting for extended periods in front of a computer screen.

Standing for extended periods during events.

Salary: $68,000 – $72,000, annually

Benefits: Medical benefits and robust PTO included

Education requirements: Bachelor’s degree

Deadline to apply: June 30, 2025

Documents required to apply: Resume, Cover Letter, References

How to apply: Send a cover letter and resume to jobs@selfhelpgraphics.com with the position title and your name in the subject line. For example: Bookkeeper/Jr Accountant – Jane Doe.