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Director of Finance and Operations

Ricky Abilez on July 17, 2024

Title: Director of Finance and Operations
Status / Classification: Full-time / Exempt
Compensation: $95,000- $110,000
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Director of Finance and Operations. The Director of Finance and Operations provides strategic leadership and vision to finance, budgeting, and information technology operations. They oversee all accounting functions, ensure accurate and timely program monitoring and annual audits, and provide regular financial reports to the staff and Board of Directors. The Director of Finance and Operations serves as liaison to the Board of Directors Finance and Audit Committees and as a trusted collaborator and thought partner with the CEO and Senior Leadership Team. This is the ideal position for an experienced mission-driven finance leader (e.g., Controller, Director of Finance) ready to take the next step in their career. This person will continue to build and execute the financial processes and systems and operational processes and systems of AFLA in partnership with the CEO.

ROLES AND RESPONSIBILITIES

Finance Management

  • Manages and oversees all financial operations including but not limited to accounting, forecasting, budgeting, payroll, investments, grants management/ invoicing, and scenario planning to safeguard the ongoing sustainability of the organization.
  • Ensures all financial operations comply with local, state, and federal laws; updates finance policies as needed and provides training to relevant staff to ensure compliance. Manages internal controls, conducts internal audits and reconciliations to identify any gaps or red flags.
  • Ensures all required filings (including but not limited to payroll taxes; sales & use tax; property tax, forms 990, 199, RRF-1, etc.) are timely and accurate.
  • Participates in organizational revenue planning and development of grant budgets, optimization of resources, identification of areas of risk and potential solutions to mitigate them.
  • Ensures there are documented up-to-date standard operating procedures to support implementation of the finance function in accordance with accounting standards.
  • Oversees all agency banking activities and actively manages cash flow to meet organizational needs. Alerts the CEO to any potential shortfalls and to plan alternatives.
  • Serves as primary contact for independent auditors to ensure annual audit is completed timely; cooperates with funder audits and prepares corrective action plans, if needed.
  • Prepares monthly financial reports and periodic forecasts for the organization overall and for individual programs/functional areas; develops and presents quarterly and ad hoc financial reports for the Finance Committee and Board of Directors.
  • Oversees preparation of financial reports required for funders in cooperation with the development team; ensures that complete and accurate cost reimbursement and fee for service invoices are submitted timely.
  • Develops an investment policy statement (IPS) and monitors, tracks, and reports on investment performance monthly, quarterly, and annually.
  • Monitors grant spending to ensure compliance with grant requirements, applicable codes of federal regulations, or other oversight bodies to ensure satisfactory audits and avoid disallowed costs. Prepares final budget reports for grants.
  • Leads preparation of annual program and organizational budgets in partnership with Executive and Senior Leadership teams.
  • Serves as a member of the Senior Leadership Team and serves as liaison to AFLA’s Finance and Audit Committees and the Board of Directors. Provides input on organizational strategy and is responsible for achieving relevant strategic goals.
  • Leads implementation of accounting, payroll, and timekeeping software.
  • Processes the staff’s health care payments and Cal Savers.
  • Manages accounts payable and receivables; processes vendor invoices and payments.
  • Performs other duties as assigned.

Operational Management

  • Drafts and implements vendor contract agreements and other contracting protocols for guest artists, vendors, contractors, consultants, etc.
  • Manages the AFLA’s CRMs as needed to ensure they’re up-to-date and in compliance; ensure data integrity, uniformity, maintenance, input, and integration across all systems.
  • Supports adequate reporting around performance and execution against organizational goals and objectives.
  • Is responsible for computer systems administration, including the server, networking, and workstations, both in-house and remotely as well as supervises computer consultants.
  • Ensures compliance with regulatory and governmental agencies’ requirements.
  • Supports the implementation of AFLA’s 2022 – 2026 strategic plan and mid-year organizational goals checkpoints.
  • Supports the organization’s major annual projects/events:conferences, collective impact work, virtual programming, etc as needed.

Organizational Leadership

  • Provides strategic leadership and vision to the Finance Department and oversees all accounting functions, ensures accurate and timely program monitoring and annual audits, and provides regular financial reports to the Board of Directors.
  • Works with the Director of Development to manage AFLA’s financial and development database entry and reconciliation processes.
  • Shares in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

Supervisory Responsibility
This position oversees finance contractors, outside accountants, and the auditors.

Eligibility
Ideal candidates should hold the following qualifications and experience:

  • Bachelor’s degree in accounting or related field is required. MBA or related Master’s degree is highly desired.
  • Minimum 5-7 years proven track record as a nonprofit CFO, Controller, or Director of Finance (or comparable work experience) with deep understanding of nonprofit accounting principles, cost allocation practices, grants management, and oversight of government funding required.
  • Expert level QuickBooks Online and Microsoft Excel is essential.
  • Experience implementing and using Gusto or other payroll/time and attendance platforms.
  • Proficient with cash flow management, budgeting, financial analysis and reporting, investment management, accounting functions and payroll.
  • Proficient with translating complex financial concepts to individuals at all levels, including finance and non-finance personnel and Board members.
  • Demonstrated excellence in organizational, managerial, and communication skills.

Preferred, but not required skills

  • Awareness of Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

Work Environment
This job operates in a hybrid work-from-home and professional office environment.

Travel
This position requires local travel, as well as occasional travel within the state of California.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are M-F from 9:00am- 5:00pm, with some weekend and evening hours required.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Compensation
Full-Time position – Starting salary range $95,000 – 110,000 dependent on experience. Benefits include health, vision, and dental care, CalSavers option, co-share working space, and gym membership.

How to Apply
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Director of Finance and Operations” no later than August 14, 2024.

AFLA is an equal employment opportunity employer and we strongly encourage diverse candidates to apply. AFLA does not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, were not substantially job-related), citizenship status, or any other basis prohibited by law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Executive Assistant

Ricky Abilez on July 17, 2024

Title: Executive Assistant
Status / Classification: Full-time / Non-exempt
Compensation: $26.88 per hour
Benefits: Health, vision, dental, CalSavers option, co-share working space, and gym membership
Location: Hybrid (remote with regular in-person activity required)
Reports to: Chief Executive Officer (CEO)
Start Date: August 2024

MISSION
Arts for LA (AFLA) activates artists and organizations and leads communities to advocate for an equitable, healthy, and creative Los Angeles region through the arts.

DESCRIPTION
AFLA seeks a full-time Executive Assistant to support the CEO. This person is also a liaison to the Board of Directors and for staff on administrative and operational matters of the organization. The Executive Assistant will continue to build and execute the operational and financial processes and systems of AFLA in partnership with the CEO. Responsibilities include:

Board Liaison (30%)

Board Management, including:

  • Facilitate board recruitment process in partnership with the Board Chair and CEO
    Onboard and off-board board members and track board terms, former board members, and board prospects on AirTable.
  • Administer annual conflict of interest and disclosure forms, stewardship policy and demographic surveys.
  • Board meeting preparation, including meeting virtual meeting spaces, venues, agendas, minutes, material prep, and follow-up.
  • Propose and manage an annual calendar of board meetings,committee meetings and trainings.

Administrative (50%)

  • Attend AFLA team and CEO meetings when needed and lead timely follow-ups.
  • Manage, schedule, and update the CEO’s calendar.
  • Draft, review and send regular board and key stakeholder communications on behalf of the CEO.
  • Coordinate travel arrangements, such as hotel and airfare.
  • Prioritize CEO emails and respond when necessary.
  • Maintain various records and documents for the CEO.
  • Support with maintaining the organization’s Online Board Community and ensuring regular updates and backup of information/research.
  • Assist in monthly income and expense coding and monthly credit card reconciliation in collaboration with CEO and external accounting firm.
  • With support from staff, draft and maintain the annual AFLA master calendar with AFLA Board and Committee related events, and keep the calendar up-to-date regularly.
  • Schedule internal meetings with staff and external meetings that require multiple staff members.
  • Timesheet reminder, collection, and bi-monthly roll-ups; submit the report to payroll.
  • Help coordinate the annual 990 process for timely submission.
  • Manage Google Shared Folder and ensure it is being updated regularly by staff.
  • Support in the process of updating key succession documents, including Stakeholder Management, Document and Information Inventory List, and Staff Cross-Training Intakes.
  • Support major annual projects and in-person events.
  • Support the implementation of AFLA’s current strategic plan and mid-year organizational goals checkpoints, including the coordinating logistics of our annual off-site retreat.
  • Support the Director of Development with AFLA’s individual and organizational membership coding via Bloomerang, including data entry and acknowledgement letters.
  • Manage accounts payable utilizing the bill.com platform for programs and organizational expenses.
  • Lead in maintaining and updating of internal grant processing tracker.

Other (20%)

  • Share in the day-to-day operations of the organization as it relates to the duties of the position or as in the normal course of the running of the office as do the other staff members (i.e. logistics etc.).

ELIGIBILITY
Ideal candidates should hold the following qualifications and experience:

  • Minimum 1-2 years experience in administration and/or operations.
  • Demonstrated excellence in organizational, managerial, and communication skills.
  • Ability to work flexible hours, including evenings and some weekends.
  • Confident decision-making skills and collaborative spirit.
  • Strong research and writing skills, with the ability to efficiently and clearly communicate complex information in writing.
  • Excellent professional judgment.
  • Thrive in a fast-paced environment with changing priorities and deadlines.
  • Juggle multiple tasks with ease and grace.
  • Meticulous attention to detail.
  • Excellent verbal communication skills and the ability to communicate with various levels of professionals; particularly experience interacting with nonprofit boards.
  • Strong organizational, project, and time-management skills.
  • Ready to thrive in a work culture with the following characteristics: collaboration and learning, data-driven practices, direct feedback, documentation, due diligence and preparation, professionalism and kindness, self-reflection, strategic thinking, and vulnerability.

Preferred, but not required skills:

  • Awareness of the Los Angeles arts community and local government structures.
  • Bilingual applicants are encouraged to apply.

Qualifications

  • California state driver’s license and ability to use own car for travel.
  • Demonstrated ability to work effectively with people and organizations of diverse backgrounds and political viewpoints.
  • Understanding and supporting the values, mission, and goals of AFLA.

COMPENSATION
This is an hourly position paying $26.88 per hour, depending on experience, and includes benefits such as accrued vacation and sick time and a monthly work-from-home expense reimbursement package. 

HOW TO APPLY
Submit resume, cover letter, and list of contact information for three references to operations@artsforla.org with the subject line: “Executive Assistant” no later than July 31, 2024.

Arts for LA are equal employment opportunity employers and we strongly encourage diverse candidates to apply. Arts for LA do not discriminate on the basis of race, color, religious creed, sex (including pregnancy), gender, national origin, ancestry, citizenship, age, medical condition including genetic characteristics, mental or physical disability, veteran status, marital status, sexual orientation, gender identity, (including transgender status), weight, height, linguistic characteristics (such as accent and limited English proficiency, where not substantially job-related), citizenship status, or any other basis prohibited by law.

HMS Piano Teaching Artist

artsforla on July 15, 2024

Title: HMS Piano Teaching Artist

Department: Music

Reports to: YOLA at HOLA and Music Program Director

FLSA: Non-exempt 

Hours: On an as-needed basis. Hours are subject to change with academic calendar and/or program needs. 

Start Date: ASAP

Heart of Los Angeles (HOLA) provides underserved youth with exceptional programs in academics, arts and athletics within a nurturing environment, empowering them to develop their potential, pursue their education and strengthen their communities.

 Our core values are: Respect, Responsibility, Positive Communication, Support & Inclusion.

HOLA Music Studios (HMS) is a free music education program made possible through HOLA – Heart of Los Angeles Youth. HOLA has been serving the Rampart District of Los Angeles for over 30 years.  The program currently services over 60 students living in and around the Rampart District. The instruments and the program are free to all participating students as long as they uphold their contract to take care of the instrument, practice and participate in HOLA music programming and academic tutoring. HOLA Music embodies the core values of all HOLA programs. 

POSITION SUMMARY:

Responsible for teaching in the HMS program at HOLA as a piano Teaching Artist and team-teaching the jazz/rock bands as necessary. They will ensure the highest quality instruction for HOLA students, working in close collaboration with other HOLA Music faculty in order to teach each child holistically. They will work with the HOLA HMS teaching artists, the Associate Music Program Director, YOLA at HOLA, and the Music Program Director closely to provide logistical and administrative support for the HMS Bands and instrument classes.. They will support the HOLA philosophy and community and help facilitate community and family involvement.

ESSENTIAL DUTIES & RESPONSIBILITIES: 

As the HMS Piano TA, responsibilities include (but are not limited to): 

Teach beginning and intermediate jazz piano classes
Support in jazz/rock band rehearsals
Facilitate a safe space for students to share their work together 
Communication with the YOLA at HOLA and Music Department Director and Associate Director regarding student needs 
Preparation and communication with Teaching Artists, Program Director, parents and the HOLA team 
Attending music pedagogy and tutoring professional development sessions 
Assisting with concerts and special events.  
Have ability to re-work arrangements to fit the instrumentation of the band.
Knowledge of teaching jazz/rock bands within a supportive culture. 
Supporting youth development in individual and collective agency and expression through artistry and citizenship
Embodying the El Sistema ideals of mentorship, team teaching and experiential learning by being a role model and mentor to those entering the classroom to learn, such as HOLA students, Masters of Arts in Teaching Graduate students or volunteers.
Representing the HOLA program by embodying the HOLA core values, and welcoming visitors into the collaborative learning space. 

QUALIFICATIONS: 

Demonstrated excellent musicianship and artistry as a teacher/performer 

Commitment to youth development in individual and collective agency and expression through artistry and citizenship

Strong commitment to El Sistema’s philosophy of social change through music, the mission of HOLA, including embedding of HOLA’s Core Values (Respect, Responsibility, Positive Communication, Support) in all aspects of artistic direction/work

Resourceful, creative, takes initiative
Ability to be flexible in a fast paced environment
Four-year undergraduate degree or equivalent experience required, Fine Arts degree and/or post-graduate degree preferred
Strong knowledge of standard music pedagogy 
Knowledge of restorative justice practices 
Experience teaching piano required
Experience teaching beginning to advanced jazz & rock band
Strong knowledge of  repertoire, curriculum and pedagogy. 
Experience working with children from diverse ethnic and economic backgrounds; experience working in underserved communities 
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community 
Interest and ability to be a motivational mentor and role model for students, parents, and peers as an artist, teacher and citizen 
Ability to work under frequent observation, collaborate with peers, and to both give and receive constructive and helpful feedback when needed
Bilingual (English, Spanish or Korean a plus)
May perform other duties as assigned.
Must pass CA Background check
VACCINATION POLICY

Heart of Los Angeles requires its employees to be vaccinated against COVID-19, subject to certain exemptions as required by law. New hires working at Heart of Los Angeles must be fully vaccinated no later than 60 days after hire and submit to additional masking and social distancing requirements.  Employees must also receive an updated COVID-Bivalent booster shot after becoming eligible for it. Please contact HOLA’s Human Resources Department for a copy of the vaccination policy.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.  While performing the duties of this position, the employee is regularly required to talk or hear.  The employee frequently is required to use hands or fingers, handle, or feel objects, tools or controls.  The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.  The noise level in the work environment is usually moderate.  The building environment may not provide air conditioning and heat in all areas.  Outdoor work is expected in some cases.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position.  Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.  To perform this job successfully, the incumbents will possess the skills, aptitudes and abilities to perform each duty proficiently.  Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.  The requirements listed in this document are the minimum levels of knowledge, skills or abilities.

As an equal opportunity employer, HOLA values having a diverse workforce and continuously strives to maintain an inclusive and equitable workplace.  We encourage people with a diverse range of backgrounds to apply.  We do not discriminate against any employee or applicant on the basis of race, color, national or ethnic origin, religion, age, gender, handicap, pregnancy, sexual orientation, veteran status, or any other legally protected characteristics.

Salary: $45/hour

Benefits: EAP through The Hartford

Education requirements: None.

Deadline to apply: September 30, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply here

Rights and Images Coordinator

artsforla on July 10, 2024

The Rights and Images Coordinator processes and oversees all requests pertaining to the images and data assets of the museum’s collection and exhibitions. In addition, the position ensures the images and content provided align with proper copyright and intellectual property laws. This position is also responsible for the organization and maintenance of the museum’s collection data assets. Works closely with the museum’s registration, curatorial, publications and education teams; as well as communications, particularly with regard to content on MOCA’s digital/social media platforms. The Rights and Images Coordinator works closely with MOCA’s contract photographers.

Essential Functions

Manage all external and internal inquiries related to intellectual property rights and image availability
Deliver images to publishers and researchers in a timely manner; invoice according to the type of use
Confirm MOCA reproductions are in line with lender, artist and photographer agreements
Update and maintain log of activities related to copyright and permissions requests including status, purpose, and cost
Establish and maintain communication channels with Registration and Curatorial departments during acquisition process
Conduct research to identify and locate copyright holders
Conduct research to determine intellectual property rights status, including copyright and third-party rights, for works in the collection requested for reproduction.
Secure licensing agreements and image files for Collection art objects as needed
Secure copyright permissions and/or approval for printed and electronic reproductions with artists’ rights societies, artists’ studios, commercial galleries, copyright holders and partner institutions.
Maintain rights data in MOCA’s database (The Museum System – TMS)
Upload licensing agreements to TMS. Ensure all rights agreements are also saved in the Collection object files
Assess exhibition objects for copyright concerns and generate spreadsheet detailing rights and restrictions for each object
Identify opportunities for Collection photography as needed; Oversee Collection photography in the galleries; process and upload completed photography/image files to TMS
Update credit line registry with approved installation photography credit information
Feed information to Communications for MOCA website updates and revisions (acquisitions, credit lines, object info, etc.)
Continue to bring MOCA’s image data assets and image rights records up to accredited museum standards
Keep current with best practices in copyright and fair use through workshops, seminars, and discussions offered by professional organizations
Prepare MOCA exhibition image library for ingestion into a digital assess management system
Identify exhibition objects approved for Bloomberg Connects app; deliver appropriately-sized image files to Visitor Engagement
Provide MOCA-produced materials to artists and contributors for their archives as requested.
Coordinate special photography requests as needed

Requirements

Minimum three (3) years working in a museum or other related experience.
Detail-oriented individual with excellent organizational and communication skills (oral and written).
Manages confidential information in a discreet and professional manner.
General comprehension of copyright and image use best practices; experience with digital imaging standards and formats; working knowledge of file sharing applications (Hightail, Dropbox), scanning and photo-editing software (Adobe Photoshop); other computer experience a plus.

Position covered by MOCA/AFSCME Collective Bargaining Unit Agreement: NO

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Art’s commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Salary: $25.00/hour

Benefits: Medical, Dental, 401K

Education requirements: None.

Deadline to apply: August 10, 2024

Documents required to apply: Resume, cover letter

How to apply: Find all open positions at MOCA on company website, or follow this link to apply.

Curatorial Associate

artsforla on July 10, 2024

Department: Curatorial
Reports to: Senior Curator
Status: Full-time, in person

Overview

The Curatorial Associate provides administrative, research, and production support to the Senior Curator (and Executive Director, as needed) for all museum exhibitions, select curatorial projects, and related programming. The Curatorial Associate works on all elements of exhibition planning, development, and execution including coordinating exhibition-related correspondence, artist site visits, and artwork production as well as drafting, editing, and managing exhibition proposals, project budgets, checklists, loan requests, and exhibition didactics. Additionally, the Curatorial Associate will support and contribute to museum publications, develop and participate in exhibition programs and programming for the museum’s patron groups, and draft fundraising and communications materials. This is a full-time, in person, position.

Primary Responsibilities

Coordinates exhibition-related meetings and correspondence for the Curatorial Department.
Assembles and maintains artist and project research files.
Contributes scholarly research to exhibitions and curatorial projects, which includes, but is not limited to, drafting and editing exhibition didactics, in-gallery guides, exhibition publications, fundraising materials, press releases, social media posts, newsletters, and more.
Organizes Project Room exhibitions, with support from Senior Curator.
Manages budgets for exhibitions and curatorial projects, together with the Senior Curator.
Develops and organizes internal tasks with Senior Curator, Registrar, and Exhibitions Manager for exhibitions, curatorial projects, and traveling exhibitions, including but not limited to: exhibition checklists, artwork loans, installation instructions, and production schedules.
Liaises directly with exhibiting artists, exhibition lenders, and museum supporters.
Manages workflow with external collaborators (such as guest curators), vendors, and contractors.
Coordinates travel for ICA LA guests and artists.
Supports all aspects of exhibition publications, with a particular focus on research and content development, and including proofreading review and securing image rights and permissions, as needed.
Coordinates exhibition documentation and maintains the institution’s physical and digital database and exhibition archives.
Gives tours of ICA LA exhibitions and participates in other exhibition-related public programs.
Maintains an active knowledge of contemporary art through ongoing research, writing, and artist studio visits.

Desired Qualifications

Demonstrated interest in global contemporary art and visual culture, with a particular interest and investment in artists living and working in Los Angeles.
BA in Art History, Art, Curatorial Studies, or Museum Studies, or equivalent degree; three to five years of museum experience and/or research position at college or university level required.
Excellent and thorough writing, research, and communication ability required. Editing or proofreading experience a plus.
Must demonstrate initiative, keen attention to detail, ability to multitask and work independently with a minimum of supervision to develop solutions to assigned tasks.
Ability to function as Senior Curator’s proxy, as needed.
Experience working with artists and with exhibition management highly desired, but not required.
Proficiency in Microsoft Office Suite and working knowledge of Adobe Creative Suite (including Acrobat, Photoshop, and InDesign) required.
Fluency in Spanish, or another language, desired, but not required.

EEO Statement

ICA LA is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

About ICA LA

The Institute of Contemporary Art, Los Angeles (ICA LA) is an epicenter of artistic experimentation and incubator of new ideas.

Founded in 1988 as the Santa Monica Museum of Art (SMMoA) and reestablished in 2017 with a new identity and home in Downtown Los Angeles, ICA LA builds upon a distinguished history of bold curatorial vision and innovative programming to illuminate the important untold stories and emerging voices in contemporary art and culture. The museum’s 12,700 square-foot renovated industrial building—designed by wHY Architecture under the leadership of Kulapat Yantrasast—features ample space for exhibitions, public programs, retail pop-ups, integrated offices, and special projects.

ICA LA’s mission is to support art that sparks the pleasure of discovery and challenges the way we see and experience the world, ourselves, and each other. ICA LA is committed to upending hierarchies of race, class, gender, and culture. Through exhibitions, education programs, and community partnerships, ICA LA fosters critique of the familiar and empathy with the different.

ICA LA is committed to making contemporary art relevant and accessible for all. Admission is free.

ICA LA is located in the Arts District of downtown Los Angeles at 1717 E. 7th Street, Los Angeles, CA 90021.

Salary: $57,500 – $67,500

Benefits: Healthcare (including vision and dental), vacation, sick leave, and paid holidays, following a probation period.

Education requirements: Bachelor’s degree

Deadline to apply: September 1, 2024

Documents required to apply: Resume, cover letter, references, writing sample

How to apply: Send a cover letter, CV, with at least two professional references, and writing samples to opportunities@theicala.org, including the name of the position in the subject line.

“Please no calls or in-person unscheduled visits. For more information, please visit theicala.org/opportunities.”

Concert Production Manager

artsforla on July 10, 2024

ABOUT POMONA COLLEGE: Located near Los Angeles, California, Pomona College is widely regarded as one of the nation’s premier liberal arts colleges. Established in 1887, Pomona College is known for small classes, a challenging curriculum, close relationships between students and faculty, and a range of student research and leadership opportunities. Pomona is a member of The Claremont Colleges.

POSITION SUMMARY: The Concert Production Manager provides managerial supervision and publicity for the Music Department’s extensive series of free concerts given by students, faculty, and guest artists. This position works closely with the Director of the Glee Club to organize, manage, and publicize its annual domestic or international tour, including traveling with the ensemble during the 8-12 day duration scheduled yearly in May. The Concert Production Manager is responsible for hiring, processing personnel paperwork for, and directly supervising one or more student employees in the Music department.

Reporting directly to the Department Chair, the Concert Production Manager works independently and collaboratively to perform the following essential duties and responsibilities:
• Hire, process personnel paperwork for, and directly supervise one or more student employees in the Music Department (e.g., ushers). Must complete the bi-annual AB 1825 Sexual Harassment Prevention Training as required by the State of California.
• Work with the Glee Club Director to organize, manage, and publicize its annual domestic or international tour, including traveling with the ensemble during the 8-12 day duration (e.g., manage and arrange housing, air and ground transportation, meals, performance opportunities/venues, and post-concert receptions).
• Manage internal and external publicity for the Department’s extensive series of free concerts given by students, faculty, and guest artists (e.g., posters, mailings, press releases, digital communication).
• Prepare, edit, and proofread concert programs; or supervise the completion of such tasks by contractors as appropriate.
• Work with department faculty to distribute press releases, mailings, and posters. Design and edit such materials; or supervise the completion of such tasks by contractors as appropriate.
• Coordinate with the General Manager of Music Facilities and Bridges Hall of Music to provide managerial supervision of the Department’s extensive series of free performances, focusing on aspects of the concert series that relate to audience-building, audience experience, and performing personnel.
• Assist faculty in securing and contracting performers in a variety of temporary capacities for its concerts (e.g., professional musicians to perform in ensembles, instrumental and vocal soloists, sectional coaches, and guest artists).
• Assist faculty with concert arrangements for ensembles as needed (e.g., receptions, specialized arrangements for non-Western ensembles). Coordinate occasional receptions outside of the standard departmental concert calendar (e.g., senior project receptions, Alumni Weekend reception).
• Process music supplements, currently managed in a Slate database system, in conjunction with the Office of Admissions; send departmental correspondence to applicants.
• Design independent creative work on the Department’s website.
• Update Department web pages and web-based calendars.
• Coordinate special projects/tasks and provide assistance as necessary, in communication with the Department Chair.

QUALIFICATIONS: Bachelor’s degree in music, arts administration, concert production, music education, or a related field is required, or equivalent combination of education and experience. A minimum of 2 years of concert production experience with knowledge of classical music is required. Experience in communications, publicity, public outreach, ensemble tour planning, and/or arts management is preferred. Website and/or graphic design experience with knowledge of web languages is preferred. Experience at an academic institution is preferred.

REQUIRED KNOWLEDGE AND CRITICAL SKILLS: The Concert Production Manager must possess the knowledge, skills and abilities to be able to successfully perform the essential functions of the position or be able to demonstrate how the essential functions will be performed, with or without reasonable accommodation, using other skills and abilities not listed below.
• Deploy professional skills in music concert production, in collaboration with colleagues, to best promote the College’s strategic interests.
• Demonstrate effective, accurate and clear communication with excellent verbal, written, interpersonal, reading, phone, audience outreach, and leadership skills.
• Supervise, facilitate, motivate and inspire a highly diverse group of student employees.
• Follow all written and verbal instructions, asking questions as needed for clarification of projects/tasks/duties/assignments.
• Operate computers proficiently with Microsoft Office software (such as Word, Excel, Outlook) and associated professional software (such as Adobe Creative Cloud applications, web/graphic design software, Workday, Internet research, menu-driven databases).Use assigned technology/devices/equipment to achieve annual goals and maintain confidentiality.
• Handle all activities and highly confidential information with patience, discretion, good judgment, courtesy, and tact while working with people from a wide variety of backgrounds.
• Prioritize and perform multiple projects/tasks, meet deadlines/timelines, respond to others in a timely manner, and work both independently and as a collaborative member of the Music Department and College.
• Demonstrate a high standard of integrity and ethics, in support of the College’s strategic vision and the Department’s annual goals.
• Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.

REQUIRED HOURS: The normal hours for this full-time position are 9:00 a.m. to 5:00 p.m., Monday – Friday. Holiday, weekend and evening work hours will be required. Travel will be required for the tour portion of this position. Hours will vary due to the needs of the Music Department.

Salary: $66,560 to $75,370 annually

Benefits: Regular, Full-time, benefits eligible, exempt position. Competitive benefits package. The specific factors that the organization will consider when offering a salary to an individual will include education, training, prior experience, and performance in prior role. All staff positions are ineligible for visa or permanent resident card sponsorship. As a California employer, Pomona College requires all employees to be residents of California.

Education requirements: Bachelor’s degree

Deadline to apply: Until filled.

Documents required to apply: Resume, cover letter

How to apply: Submit your resume and cover letter here.

You may submit both resume and cover letter as one attachment in the “My Experience” section of the application under the “resume/CV” upload section. Once you submit your application, you will not be able to attach additional documents.

Painter

artsforla on July 8, 2024

Artist’s studio in North East Los Angeles seeking a detailed painter and draftsperson to work with a small team.

Familiarity with a variety of drawing and painting materials is a plus. Candidate must be a critical thinker with excellent representation skills, visual intelligence, an ability to be self directed but able to work and communicate well with others.

This is a project based position available immediately to start. Pay starts at $26/hour – negotiable.

Requirements:
• Highly detail oriented
• Excellent drawing skills
• Critical thinking and creative problem solving
• Responsible
• Excellent time management skills

Salary: $26/hour

Benefits: None.

Education requirements: None.

Deadline to apply: August 31, 2024

Documents required to apply: Resume, Work Sample/Portfolio

How to apply: Email resume and five images of relevant work (each no greater than 10 MB) with the subject line “Painter/Tracer” to unavailabl@me.com (unavailable without the ‘e’ at the end).

Sales Associate

artsforla on July 3, 2024

Overview:

The MOCA Store Sales Associate provides customer service, completes sales transactions,
maintains the physical appearances of stores, and completes opening and closing procedures.
The Sales staff follows daily performance guidelines provided by management and are
expected to work collegially as part of the Retail Operations Department.

This is a part-time position requiring you to work onsite. Weekend work will be required.
Essential Functions:

● Work closely with the Sales Manager, Retail Coordinator, Webstore, Shipping Coordinator, and fellow Sales Associates.
● Use your creative eye to maintain unique shop displays.
● Interact positively with museum staff, donors, and museum visitors.
● Meet and greet customers.
● Guide and assist customers with sales of our unique selection of products and publications.
● Grow knowledge of art books and products.
● Operate Point of Sale cash registers with accuracy and process special orders.
● Complete clear and accurate end of day sales reports.
● Maintain communication with supervisors and colleagues.
● Assist in all aspects of keeping the MOCA Store looking smart, sophisticated, interesting and well organized.
● Promote sales of Museum Memberships through the Store and process appropriate paperwork. Interact with the public and answer or direct questions regarding the Museum.
● Have a neat and professional appearance according to MOCA Store dress code.

Requirements:

Effective customer service-oriented interpersonal skills.

Promptness and reliability are essential.

Accuracy in cash handling.

Prior retail experience is preferred.

Availability to work Saturdays or Sundays, plus two additional weekdays with the opportunity to work additional hours.

Ability to work independently.

Knowledge of, or interest in contemporary art.

This position is covered by MOCA/AFSCME Collective Bargaining Unit Agreement: Yes

Physical Demands:

While performing the essential functions of this job, the incumbent must be able to do the following: stand for extended periods; bend and reach for filing and other job-related functions; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift; reach both above and below shoulder height. Specific visual abilities include close vision, color vision, depth perception, and the ability to adjust focus. Must be able to visually inspect work. Manual dexterity to operate computer and other office equipment required. Heavy usage of computers and phones required.

The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made.

The Museum of Contemporary Art is an equal opportunity employer. We will extend equal opportunity to all individuals without regard to race, religion, creed, color, national origin, ancestry, disability, medical condition, genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity, gender expression, age, sexual orientation, military status, veteran status or any other status protected under applicable federal, state or local laws. Our policy reflects and affirms the Museum of Contemporary Arts commitment to the principles of fair employment and the elimination of all discriminatory practices.

Research shows that women and individuals from underrepresented backgrounds often apply to jobs only if they meet 100% of the qualifications. We recognize that it is highly unlikely that an applicant meets 100% of the qualifications for a given role. Therefore, if much of this job description describes you, then you are highly encouraged to apply for this role.

Salary: $18.97/hour

Benefits: Medical

Education requirements: High School Degree, Bachelor’s Degree

Deadline to apply: August 3, 2024

Documents required to apply: Resume, cover letter

How to apply: Apply here

Development & Communications Coordinator (Part-Time)

artsforla on July 3, 2024

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Development and Communications Coordinator to support the organization’s fundraising and communications efforts. The Development and Communications Coordinator reports directly to the Associate Director of Development and Communications and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES
● Develop and update monthly social media calendars
● Draft and design social media posts
● Assist with the development and design of email newsletters
● Support special projects related to branding, marketing, and website development as assigned
● Maintain the organization’s donor database system (Bloomerang) including data entry, clean-up,
and report generation to support ongoing donor stewardship efforts
● Manage the timely acknowledgement of gifts and assure proper documentation of donations
● Process incoming and outgoing development-related mail
● Assist in identifying foundation and corporate prospects
● Prepare accurate research on prospects and assemble materials for donor meetings
● Support small donor event logistics
● Coordinate volunteer opportunities and special projects
● Assist in the preparation of grant applications and reports
● Maintain the organization’s annual grants and moves management calendars

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position is based in Los Angeles and may require local travel using the candidate’s own car. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office on Wednesdays and other day TBD. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 2 years of relevant experience
● Demonstrated experience in performing the job responsibilities outlined above

REQUIRED SKILL SETS
● Personal or professional connection to the arts in its many forms
● Highly organized, self-motivated team player, excited to play a critical role in a small team and
contribute to meaningful, mission driven work
● Strong social emotional competence and collaboration skills
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently
● Strong writing skills, particularly for marketing purposes
● Experience using social media platforms including Instagram and Facebook
● Strong computer skills and ability to maintain accurate and highly organized records/data
● Basic graphic design and/or video creation skills
● Familiarity with Canva
● Familiarity with Google Suite
● Experience working with donor CRMs preferred, expertise in Bloomerang is a bonus
● Experience with email marketing platforms such as MailChimp preferred
● Bilingual English/Spanish preferred

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $33/hour

Benefits: Paid sick leave

Education requirements: None.

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Development and Communications Coordinator.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.
Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.

Program Manager (Part-Time)

artsforla on July 3, 2024

TURNAROUND ARTS: CALIFORNIA

Founded in 2014 by renowned architect Frank Gehry and arts education advocate Malissa Shriver, Turnaround Arts: California is a nonprofit organization that collaborates with California’s public schools to build the capacity of teachers and principals to leverage the arts in creating equity and access for all students, and to support whole-school transformation through the arts. We are proud to partner with Turnaround Arts National, based at the John F. Kennedy Center for the Performing Arts.

We are seeking to hire a part-time Program Manager to play a key role in implementing Turnaround Arts: California programs and processes across our network. This includes designing professional development opportunities for our partner schools and teachers statewide. The Program Manager reports directly to the Director of Program and works collaboratively with the entire team. The ideal candidate should be highly committed to creating equitable educational opportunities through the arts.

JOB RESPONSIBILITIES

Teacher Leadership and Professional Development

● Oversee, develop, facilitate, and evaluate network-wide professional development retreats and other activities for school partners which build community and motivate and equip Arts Leadership Teams to lead for change and equity through the arts at their individual school sites.
● Collect data and document the impact of the Lesson Lab Arts Integration Program. Communicate with schools as needed to solidify details.

Program Administration and Operations

● With the support of the administrative assistant, coordinate event planning and logistics for professional development programs.
● Assist with new school recruitment efforts in collaboration with the Principal Coach and Director of Program.
● Oversee the network affiliate program and assist with recruitment and retention of partner schools.
● As needed, support and contribute to special events and projects at partner schools.

The statements in this description represent typical elements, criteria, and general work performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for the job.

This position requires some travel across the state throughout the year, including local travel using the candidate’s own car. This position is based in Los Angeles. We currently enjoy a hybrid remote/in-person work model, with twice weekly in-person meetings at the office, currently on Tuesdays and Wednesdays. Proof of full vaccination (a physical copy or digital photograph of vaccination card) will be required.

QUALIFICATIONS
● A minimum 4 years of relevant experience, including experience building successful partnerships with public schools and communities who have been under-resourced and marginalized.
● Bachelor’s degree or equivalent required.
● Demonstrated experience in performing the job responsibilities outlined above.

REQUIRED SKILL SETS
● Highly organized, self-motivated team player, excited to play a critical role in a small team and contribute to meaningful, mission driven work.
● Experience training adults; experience training and coaching teachers preferred.
● Experience designing and implementing culturally responsive programs, in school partnerships,
that meet shared goals and harness the assets of school communities.
● Ability to communicate and effectively interact with people with diverse backgrounds, identities,
and abilities.
● Effective oral and written communication skills, demonstrating diplomacy and accuracy.
● Strong social emotional competence and collaboration skills.
● Ability and willingness to quickly adapt to changing circumstances and priorities, to take
appropriate initiative, and to work independently.
● Familiarity with Microsoft Office Suite and Google G-Suite.
● Personal or professional connection to the arts in its many forms.
● Bilingual English/Spanish preferred.

AN EQUAL-OPPORTUNITY EMPLOYER WITH A COMMITMENT TO DIVERSITY
Turnaround Arts: California is proud to be an equity-centered employer. We are committed to building a culturally diverse, collaborative organization dedicated to increasing educational equity through the arts. We seek to fill this position with someone who shares our values. If you’re passionate about this role, we encourage you to apply— even if you don’t meet 100% of the qualifications listed on the job description!

Salary: $35/hour

Benefits: Paid sick leave.

Education requirements: Bachelor’s degree

Deadline to apply: July 19, 2024

Documents required to apply: Resume, cover letter

How to apply: Submit the following materials to hr@turnaroundartsca.org with the subject line “Program Manager.” Only fully complete applications will be reviewed. No phone inquiries please.

1. Cover letter demonstrating interest and ability to perform the job responsibilities outlined above.
2. Resume demonstrating experience and education.

Materials will be reviewed until the position is filled, with priority given to applications received by July 19, 2024.

NOTICE: All statements made on the application materials are subject to verification. Exaggerated, false, or misleading statements may be cause for rejection of the application and/or termination of employment. All information contained herein does not constitute either an expressed or implied offer of employment. We reserve the right to reject any or all applications, or to terminate the selection process for any position without prior notice.