Design Operations Assistant
Casa De Armas
Hybrid: Hollywood office + on-site in Burbank

Casa De Armas is hiring a Design Operations Assistant to support an active office build-out and ongoing studio operations.

This is a logistics-driven role. The work is execution-focused, detail-heavy, and deadline-oriented. You will be helping manage vendors, budgets, scheduling, procurement, and on-site coordination. The role supports design projects, but it is not a creative design position.

This is an in-person role. Work will take place either in the Hollywood office or on-site in Burbank, depending on the phase of the project.

This is a 6–8 week position minimum, with potential to extend beyond that based on performance and project needs.

Responsibilities

Coordinate vendors, trades, and deliveries

Track budgets, invoices, receipts, and approvals

Manage procurement and purchase orders

Maintain spreadsheets and cost tracking documents

Assist with installation scheduling and on-site supervision

Organize samples, materials, and project binders

Ensure timelines are followed and tasks are completed

Handle day-to-day operational needs as projects move forward

Ideal Candidate

Highly detail-oriented

Organized and process-driven

Comfortable working with numbers and tracking expenses

Strong communicator

Calm under pressure

Takes initiative without needing constant direction

LA-based with reliable transportation

Experience in project management, construction coordination, production support, operations, or similar roles is preferred. Familiarity with design environments is helpful but not required.

This role is for someone who enjoys running the engine behind the scenes and keeping projects tight and organized.

Salary: $30- $35, hourly; 32 hours per week – in person

Benefits: Gain Experience in a fast passed, tight deadline, commercial install project

Education requirements: High School Degree

Deadline to apply: March 4, 2026

Documents required to apply: Resume

How to apply: Send a resume to Lambyproductions@gmail.com

Hollyhock House is a historic house museum and Los Angeles’ only UNESCO World Heritage site. It is operated by the City of Los Angeles Department of Cultural Affairs. We are seeking Gallery Attendants to work as part of the team facilitating the visitors’ experience and tour program.

DUTIES AND RESPONSIBILITIES
• Open and close the museum for public and private tours
• Assist visitors, answer questions, and ensure policies are followed
• Operate a POS, sell tickets, check-in visitors and groups
• Assist with volunteer docents and special events
• Conduct tours when necessary
• Weekend and some night availability
• Maintain a professional appearance and demeanor

DESIRED QUALIFICATIONS
• Personable, punctual, and positive attitude
• Interested in art and/or architecture
• Excellent communication and public-speaking skills
• Prior experience at a cultural institution preferred
• Comfortable multi-tasking and being flexible with day-to-day tasks
• Bilingual is a plus
• Basic computer and POS skills
• Customer-service experience
• Bachelor’s degree preferred or an equivalent combination of education and experience

MINIMUM REQUIREMENTS • Five hundred hours of volunteer or paid experience assisting in the operation and maintenance of an art gallery or museum, including the construction and maintenance of display units and protection of exhibits.

This position must be able to lift 20 to 25 pounds and be able to conduct a variety of work assignments with various deadlines. Candidates must have a valid California Driver’s License. Candidates may be requested to disclose all sources of employment to mitigate risks of conflict of interest. Must be able stand for extended periods; sit for extended periods; climb up and down stairs; bend, stoop, and lift to move and retrieve materials; pull, push, and lift up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary: $25.01, hourly

Benefits: Part-time positions accrue “Sick Days” from the date of hire and “Compensated Paid-Time-Off” (CPTO) after six (6) months in the position.

Education requirements: High School diploma

Deadline to apply: March 18, 2026

Documents required to apply:

How to apply: All interested applicants must submit the following three (3) documents as a single PDF file via email to hollyhockhouse@lacity.org with “Gallery Attendant” as the subject line.
• Cover Letter
• Professional resume
• Completed City of Los Angeles Application for Employment

more information and the full job posting can be found here.

Job Overview

Professional Fine Art Services Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support its office operations. This role is vital in ensuring smooth daily functions, managing communications, and providing exceptional customer service. The ideal candidate will possess strong office management skills, proficiency in various computer applications, and the ability to handle multiple tasks efficiently, including intake/outtake of art. This position offers an opportunity to work in a dynamic environment in fine art framing with high profile clients and galleries, where professionalism and attention to detail are highly valued.

Duties

-Manage administrative responsibilities, including greeting clients, answering multi-line phone systems with professional phone etiquette, and replying to emails
-Schedule appointments, manage calendars, and coordinate meetings using Microsoft Outlook and iCloud
-Perform data entry, filing, record keeping, and maintain accurate records using DropBox and other office software
-Provide client support via phone, email, and in person, ensuring excellent service at all times
-Assist with logistics by preparing release forms, cataloging locations of artwork within internal storage, taking photos for condition reports, and packing/unpacking artwork
-Assist with processing payments received by clients
-Assist Office Manager & Owners with daily operations and tasks
-Supply ordering, document organization, occasional errand running, and paying invoices for materials
-Handle incoming inquiries with professionalism, providing information or directing calls as needed
-Calendar management for artwork pick ups, drop offs, installations, and consultations

Skills

-Proficiency in Microsoft Outlook, Google Workspace, and MacOs applications
-Excellent communication skills
-Previous office or gallery experience, including clerical work or administrative roles
-Strong organizational skills with the ability to prioritize tasks effectively
-Customer service experience with a professional demeanor in handling inquiries and support requests
-Time management skills to handle multiple responsibilities efficiently
-Bilingual in Spanish is a plus

Schedule

-This position is a part-time roll with a relatively set schedule M-F 10am-4pm (25-30 hours) with a lunch break
-This role is on-site in Monterey Park, CA
-This position is ideal for a proactive individual who thrives in a fast-paced environment and is committed to providing outstanding administrative support.

*Do not call business as the application process is through email applications

Work Location: In person

Salary: $20, hourly

Benefits: 
-Retirement Plan – 401(k)
-Paid Time Off (PTO) & Holiday Pay

Benefits are subject to a waiting period and hours accumulated per year in order to qualify*

Education requirements: None.

Deadline to apply: March 31, 2026

Documents required to apply: Resume

How to apply: Send a copy of most recent resume as a PDF to hiring manager: info@pfasinc.com.

This position assists with researching, planning, and presenting multi-disciplinary arts education programming, including, but not limited to, program/workshop development and community activities for members of the public in both in-person and online formats. An Art Instructor applies current trends and best practices in Community Arts, Performing Arts, and Museum Education Programs to facilitate programming which fosters creative and critical thinking, cultivates an atmosphere conducive to artistic experimentation, and develops the talents and interests of artists, community members, and visitors through Department programs.

Full description: https://share.google/J49prhyGM6WzGVfTk

Salary: $36.69, hourly

Benefits: Compensated time off, no health benefits

Education requirements: Bachelor’s degree

Deadline to apply: February 27, 2026

Documents required to apply: Resume, Work Sample/Portfolio, Writing Sample

How to apply: All interested candidates should prepare and submit the required three (3) documents to Lisa Davis, Community Arts Director, Department of Cultural Affairs at lisa.s.davis@lacity.org by Friday, February
27, 2026. The subject line of the email should read “Art Instructor – Community Arts Division”.